Office of Procedures, Records, and Forms
Business Policies and Procedures Manual
RECORDS
90.01
Revised 7-16
For more information contact:
Procedures, Records, and Forms
509-335-2005
All-University Records Retention Schedules
Mail Services Records
Record Series Title--Function/Purpose | Location (*Official Copy) | Retention and Disposition Action | Disposition Authority No. | Remarks |
---|---|---|---|---|
MAIL DELIVERY AND RECEIPT Records documenting the agency's incoming and outgoing physical mail (letters, packages, etc.). Includes, but is not limited to:
NOTE: Contracts/agreements/permits relating to mailing services and equipment are covered by GS 01050: Contracts and Agreements. For WSU purposes, this series includes the Request for Shipment of Merchandise. | Controller's Office* OR Campus Mailing Svcs.* OR Central Receiving* | Retain for 6 years after end of fiscal year, then destroy. | GS 13003 Rev. 1 | |
MAIL DELIVERY AND RECEIPT (secondary copy) | Department (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under GS 13003 Rev. 1 |