Office of Procedures, Records, and Forms Business Policies and Procedures Manual
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RECORDS
90.01
Revised 7-16

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   Procedures, Records, and Forms
   509-335-2005

All-University Records Retention Schedules

Mail Services Records

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Record Series Title--Function/PurposeLocation
(*Official Copy)		Retention and Disposition ActionDisposition Authority No.Remarks
MAIL DELIVERY AND RECEIPT
Records documenting the agency's incoming and outgoing physical mail (letters, packages, etc.). Includes, but is not limited to:
  • Certified/registered/insured mail logs and return receipts;

  • Postage meter logs/reports;

  • Private ground delivery registers/ receipts (UPS, Federal Express, etc.)
  • Signed pick up and delivery receipts;

  • United States Postal Service (USPS) forms (certificate of bulk mailing, etc.)

NOTE: Contracts/agreements/permits relating to mailing services and equipment are covered by GS 01050: Contracts and Agreements.
For WSU purposes, this series includes the Request for Shipment of Merchandise.		Controller's Office*
OR
Campus Mailing Svcs.*
OR
Central Receiving*		Retain for 6 years after
end of fiscal year,
then destroy.		GS 13003
Rev. 1		 
MAIL DELIVERY AND RECEIPT
(secondary copy)		Department
(reference copy)		Retain until
admin. purpose served,
then destroy.		Secondary copy under GS 13003
Rev. 1