Office of Procedures, Records, and Forms
Business Policies and Procedures Manual
RECORDS 90.01
Revised 9-20
For more information contact:
Procedures, Records, and Forms
509-335-2005
All-University Records Retention Schedules
Safety Records
| Record Series Title—Function/Purpose | Location (*Official Copy) | Retention and Disposition Action | Disposition Authority No. | Remarks |
|---|---|---|---|---|
| ACCIDENT PREVENTION PROGRAM Intended to reduce work hazards, promote well-being of personnel and lower industrial accidents. | Environmental Health & Safety (EH&S)* | Retain until superseded, then destroy. | 11-12-63617 | |
| ACCIDENT PREVENTION PROGRAM (secondary copy) | Department (secondary copy) | Retain until superseded, then destroy. | Secondary copy under 11-12-63617 | |
| AIR OPERATING PERMIT REPORTS AND DATA Provides a record of monthly, semi-annual, and annual reports for air emission sources, as required by the Washington Department of Ecology (DOE). (WAC 173-401, and RCW 70.94)NOTE: Length of retention for this records series is in accordance with WAC 173-401-615(2)(c). | Department that operates an air emission source permitted facility* | Retain for 5 years after date of report or date of measurement, then destroy. | 00-07-59786 Rev. 1 | |
| AIR OPERATING PERMIT REPORTS AND DATA (secondary copy) | EH&S | Retain for 5 years after date of report or date of measurement, then destroy. | Secondary copy under 00-07-59786 Rev. 1 | |
| ANIMAL MEDICAL AND LABORATORY RECORDS FILES Provides a record of requested testing, treatment, and Washington Animal Disease Diagnostic Laboratory (WADDL) reports of sick, injured, or deceased animals. Includes Veterinary Medical Service Request, treatment sheets, clinical pathology reports, laboratory test results, WADDL laboratory worksheets, necropsy (post-mortem) information, bacteriology examinations, and fecal tests conducted by WADDL. NOTE: Does not include WADDL's daily logbook. | Office of the Campus Veterinarian* OR WADDL* | Retain for 7 years after end of calendar year, then destroy. | 99-08-59215 Rev. 1 | |
| BLOODBORNE PATHOGEN PROGRAM RECORDS Provides a record of bloodborne pathogen safety training. (29CFR1910.1030(h)(2)(ii)) | EH&S* | Retain for 3 years after date of training, then destroy. | 00-08-59867 | |
| BLOODBORNE PATHOGEN PROGRAM RECORDS (secondary copy) | WSU Children's Center (secondary copy) | Retain for 3 years after date of training, then destroy. | Secondary copy under 00-08-59867 | |
| CHEMICAL COLLECTION REQUEST Provides a record of recycled or disposed of hazardous chemical wastes.NOTE: Length of retention is in accordance with WAC 173-303-210. | EH&S* | Retain for 5 years after end of calendar year, then destroy. | 11-12-63620 Rev. 1 | |
| CHEMICAL COLLECTION REQUEST (secondary copy) | Department (secondary copy) | Retain until admin. purpose served, then destroy. | Secondary copy under 11-12-63620 Rev. 1 | |
| CHEMICAL EXPOSURE RECORDS Provides a record of the chemical identity and exposure levels, employee names, locations, and tasks. (WAC 296-802) | EH&S* | Retain for 70 years after end of calendar year, then destroy. | 10-12-62314 | |
| CHEMICAL EXPOSURE RECORDS (secondary copy) | Department | Retain until admin. purpose served, then destroy. | Secondary copy under 10-12-62314 | |
| CHEMICAL SPILL MANAGEMENT RECORDS Documents chemical spill management activity. Includes information about type and amounts of chemicals spilled, any applicable reporting to authorities, any illnesses or injuries as a result of the spill, respondent training, access to medical surveillance, and preventative measures taken. The area performing the spill control maintains records. NOTE: In case of employee exposure or potential exposure, the applicable records are transferred and retained under the records series Chemical Exposure Records (DAN 10-12-62314). | Department* OR EH&S* | Retain for 30 years after activity, then destroy. | 11-12-63619 Rev. 1 | Essential |
| COMPOST AND SOLID WASTE HANDLING FACILITY RECORDS Permits issued by the Whitman County Department of Health to maintain compost and solid waste handling facilities and records of inspections of the University's compost and solid waste handling facilities. Requirement to retain records and length of retention is in accordance with WAC 173-350-220. | Facilities Services* | Retain for 5 years after permit termination date or 5 years after end of calendar year of inspection, then destroy. | 10-12-62325 Rev. 3 | |
| COMPOST AND SOLID WASTE HANDLING FACILITY RECORDS (secondary copy) | EH&S (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under 10-12-62325 Rev. 3 | |
| CONTROLLED SUBSTANCE CARD Provides a record of type, size of container, amounts and dates distributed. One card is maintained for each bottle of controlled substance held at the registered location. Card information is periodically copied into the Controlled Substance Logbook (DAN #99-08-59224). | Controlled substance registrant* | Retain for 2 years after bottle emptied, then destroy. | 99-08-59225 Rev. 1 | |
| CONTROLLED SUBSTANCE LOGBOOK Provides a record of addition and distribution of controlled substances. Includes what controlled substance is used for, who it was signed out to, running inventory, and a copy the of file card information kept on each bottle of drug on hand. | Controlled substance registrant* | Retain for 2 years after end of fiscal year in which book completed, then destroy. | 99-08-59224 Rev. 1 | |
| CONTROLLED SUBSTANCE PURCHASE AND TRACKING RECORDS Provides a record of the purchase and tracking of controlled substances used in animal care and research. Includes records of: controlled substance purchases for reporting the purchases to the Drug Enforcement Administration (DEA); annual inventory of controlled substances on hand in all Office of the Campus Veterinarian facilities; sales and distribution of controlled substances from the Office of the Campus Veterinarian to WSU animal care facilities (including type, strength, and volume of controlled substance, who delivered, and who received). | Controlled substance registrant* | Retain for 2 years after end of fiscal year, then destroy. | 99-08-59219 Rev. 1 | |
| DRINKING WATER BACTERIOLOGICAL DATA Provides a record of bacteria levels in public water systems. Requirement to retain records and length of retention is in accordance with Washington Department of Health (DOH) rules, WAC 246-290-480(1)(a). | Facilities Services* | Retain for 5 years after end of calendar year, then destroy. | 00-07-59791 Rev. 2 | |
| DRINKING WATER BACTERIOLOGICAL DATA (secondary copy) | EH&S (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under 00-07-59791 Rev. 2 | |
| DRINKING WATER CHEMICAL ANALYSIS DATA Provides a record of chemical levels in public water systems. Requirement to retain records and length of retention is based upon DOH rules, WAC 246-290-480(1)(a). | Facilities Services* | Retain for 3 years after life of system, then destroy. | 11-02-62415 Rev. 1 | |
| DRINKING WATER CHEMICAL ANALYSIS DATA (secondary copy) | EH&S (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under 11-02-62415 Rev. 1 | |
| DRINKING WATER CHLORINATION AND FLUORIDATION REPORTS Provides a record of chlorination and fluoridation levels in public water systems. Requirement to retain records and length of retention is in accordance with DOH rules, WAC 246-290-480(1)(g). | Facilities Services* | Retain for 3 years after end of calendar year, then destroy. | 00-07-59788 Rev. 3 | |
| DRINKING WATER CHLORINATION AND FLUORIDATION REPORTS (secondary copy) | EH&S (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under 00-07-59788 Rev. 3 | |
| DRINKING WATER SYSTEM PLAN Provides a record of strategic and comprehensive plans for the administration, reorganization, and/or operation of WSU-controlled drinking water systems.NOTE: Length of retention in accordance with WAC 246-290-100(10). Applicable system criteria specified in WAC 246-290-100(2). | EH&S* | Retain for 6 years after superseded or system no longer meets WAC criteria, then Transfer to Archives for appraisal and selective retention. | 10-12-62319 | Archival (appraisal required)Essential |
| DRINKING WATER SYSTEM PLAN (secondary copy) | Facilities Services (secondary copy) | Retain for 6 years after superseded or system no longer meets WAC criteria, then destroy. | Secondary copy under 10-12-62319 | |
| DRINKING WATER SYSTEMS SURVEYS AND SPECIAL PURPOSE INVESTIGATION REPORTS Provides a record of inventory of WSU public water systems issued by the DOH. Includes comprehensive system evaluations, source meter readings, and sanitary surveys. Requirement to retain records and length of retention is per DOH rules, WAC 246-290-480(1)(a). | Facilities Services* | Retain for 10 years after end of calendar year, then destroy. | 00-07-59789 Rev. 2 | |
| DRINKING WATER SYSTEMS SURVEYS AND SPECIAL PURPOSE INVESTIGATION REPORTS (secondary copy) | EH&S (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under 00-07-59789 Rev. 2 | |
| DRUG ENFORCEMENT ADMINISTRATION (DEA) REPORT Provides a record of the retention and disposition of drugs used in animal care and testing. | Controlled substance registrant* | Retain for 2 years after report submitted, then destroy. | 99-08-59222 Rev. 1 | |
| FALL PROTECTION WORK PLAN Documents actions taken to prevent falls. Required of persons when working ten or more feet above the ground, water surface or the level below. | Environmental Health & Safety (EH&S)* | Retain for 1 year after end of fiscal year, then destroy. | 11-12-63622 | |
| FALL PROTECTION WORK PLAN (secondary copy) | Department (secondary copy) | Retain until completion of work, then destroy. | Secondary copy under 11-12-63622 | |
| FIRST AID / CARDIOPULMINARY RESUSCITATION (CPR) / AUTOMATED EXTERNAL DEFIBRILLATOR (AED) TRAINING RECORDS Provides a record of first aid, and CPR/AED training including class rosters and training exam results. | University Recreation* OR EH&S | Retain for 5 years after date of training, then destroy. | 00-08-59834 Rev. 1 | |
| FIRST AID / CARDIOPULMINARY RESUSCITATION (CPR) / AUTOMATED EXTERNAL DEFIBRILLATOR (AED) TRAINING RECORDS (secondary copy) | WSU Children's Center; American Red Cross (reference copies) | Retain until admin. purpose served, then destroy. | Secondary copy under 00-08-59834 Rev. 1 | |
| FOOD SERVICE ESTABLISHMENT INSPECTION REPORTS Provides a record of EH&S or local area health department inspections of WSU food service facilities for cleanliness and safety. (WAC 246-215) (Also see Food Service Establishment Permits, DAN #00-07-59784.) | EH&S* | Retain for 6 years after date of inspection, then destroy. | 00-07-59783 Rev. 1 | |
| FOOD SERVICE ESTABLISHMENT INSPECTION REPORTS (secondary copy) | Department that operates a food service establishment (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under 00-07-59783 Rev. 1 | |
| FOOD SERVICE ESTABLISHMENT PERMITS Authorizes WSU to operate food service establishments. Permits are issued by the Whitman County or local area health department. EH&S is authorized by the Whitman County Health Department to administer the food safety program in Whitman County. (WAC 246-215) (Also see Food Service Establishment Inspection Reports, DAN #00-07-59783.) | Department that operates a food establishment* | Retain for 3 years after termination of permit, then destroy. | 00-07-59784 Rev. 1 | |
| FOOD SERVICE ESTABLISHMENT PERMITS (secondary copy) | EH&S (secondary copy) | Retain for 1 year after termination of permit, then destroy. | Secondary copy under 00-07-59784 Rev. 1 | |
| FOOD WORKER AUTHORIZATIONS Electronic database which provides University copy of authorizations from the Whitman County Health Department to University food service employees to handle food. The Whitman County Health Department issues a food worker card to each authorized employee. (WAC 246-217, WAC 170-295-3170) | EH&S* | Retain for 5 years after date of issue, then destroy. | 10-12-62316 Rev. 1 | |
| FOOD WORKER AUTHORIZATIONS (secondary copy) | Dining Svcs.; WSU Children's Center (secondary copy) | Retain until termination of employment or until superseded, then destroy. | Secondary copy under 10-12-62316 Rev. 1 | |
| FOOD WORKER AUTHORIZATIONS (Employee paper card) | Employee (paper card) | Retain until admin. purpose served, then destroy. | Secondary copy under 10-12-62316 Rev. 1 | |
| FULL-SIZE VAN DRIVER STATEMENTS (WSU 1426, 1427) Provides a record of driver and manager/supervisor acknowledgment of risks, responsibilities, and recommended safe driving practices for operating passenger vans. Includes the Full-Size Van Driver Safe Driving Practices Acknowledgment Statement and the Full-Size Van Driver Valid License to Drive and Driving Experience Statement. | Department* | Retain for 3 years after termination of WSU affiliation, then destroy. | 11-12-63633 | |
| FULL-SIZE VAN DRIVER STATEMENTS–VAN DRIVERS WHO DRIVE MINORS (WSU 1426, 1427) Provides a record of driver and manager/supervisor acknowledgment of risks, responsibilities, and recommended safe driving practices for operating passenger vans for van drivers who drive minors (individuals under 18 years of age). Includes the Full-Size Van Driver Safe Driving Practices Acknowledgment Statement and the Full-Size Van Driver Valid License to Drive and Driving Experience Statement. | Department* | Retain for 21 years after termination of WSU affiliation, then destroy. | 11-12-63634 | |
| GREENHOUSE GAS EMISSION DATA AND REPORTS FOR EPA Provides a record of greenhouse gas emission data and reports gathered by the University and submitted to the EPA. Requirement to retain records is in accordance with EPA regulations under 40 CFR Part 98 Subpart A. Length of retention is in accordance with EPA regulations, 40 CFR 98.3(g). | Department* | Retain for 3 years after end of calendar year, then destroy. | 11-02-62418 | |
| GREENHOUSE GAS EMISSION DATA AND REPORTS FOR EPA (secondary copy) | EH&S (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under 11-02-62418 | |
| HAZARD COMMUNICATION PROGRAM Provides a record of department written hazard communication programs and lists of hazardous chemicals present in the workplace. Program is updated as needed to reflect current chemical use. | Department* | Retain until superseded, then destroy. | 11-12-63624 | Essential |
| HAZARD NOTIFICATION (WSU 1247) Reports of safety hazards or unsafe practices. | Environmental Health & Safety* | Retain for 6 years after end of fiscal year, then destroy. | 11-12-63625 | |
| HAZARD NOTIFICATION (WSU 1247) (secondary copy) | Department (secondary copy) | Retain for 2 years after end of fiscal year, then destroy. | Secondary copy under 11-12-63625 | |
| HAZARDOUS MATERIALS SHIPPING PAPERS Provides a record of the shipment of dangerous goods that are not waste materials. Includes date of acceptance by the initial carrier or date on the shipment waybill, airbill, or bill of lading, shipping name, identification number, quantity transported, and date of shipment. May include Dangerous Goods Declarations. Records retention is in accordance with 49CFR172.201(e). | Department* | Retain for 2 years after date of shipment, then destroy. | 11-12-63627 | |
| INCIDENT REPORT (WSU 1131) Used to report injury, illness, or workplace incident involving WSU personnel or third parties (e.g., student, off-duty employee, visitor, volunteer). | Human Resource Services--Benefits* | Retain for 6 years after claim resolved, then destroy. | 11-12-63628 | Essential |
| INCIDENT REPORT (WSU 1131) (EH&S secondary copy) | Environmental Health & Safety (secondary copy) | Retain for 6 years after end of calendar year, then destroy. | Secondary copy under 11-12-63628 | |
| INCIDENT REPORT (WSU 1131) (Safety Committee secondary copy) | Safety Committee (secondary copy) | Retain for 2 years after end of fiscal year, then destroy. | Secondary copy under 11-12-63628 | |
| INDUSTRIAL ACCIDENT WITNESS STATEMENT Used by a witness to provide a written account of an accident involving WSU personnel. | Human Resource Services--Benefits* | Retain for 6 years after end of fiscal year, then destroy. | 11-12-63631 | |
| INDUSTRIAL ACCIDENT WITNESS STATEMENT (secondary copy) | Department (secondary copy) | Retain for 2 years after end of fiscal year, then destroy. | Secondary copy under 11-12-63631 | |
| LABORATORY AND CLINIC SAFETY PROGRAM RECORDS Provides a record of laboratory and clinic safety programs. Includes, but is not limited to, safety audits; logs regarding mechanical, chemical, and biological monitoring of equipment (e.g., autoclaves, refrigerators); training; and reports. (32CFR627.7(g)) | Department* | Retain for 3 years after end of calendar year, then destroy. | 00-08-59871 Rev. 1 | |
| LABORATORY AND CLINIC SAFETY PROGRAM RECORDS (secondary copy) | Department (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under 00-08-59871 Rev. 1 | |
| MEDICAL SURVEILLANCE FILES Provides a record of the physical condition of certain university employees over time; provides health benchmarks and data regarding possible exposures. | Human Resource Services (bloodborne pathogen medical surveillance)* AND/OR Environmental Health and Safety (asbestos and lead medical surveillance)* | Retain for 70 years after end of calendar year, then destroy. | 10-12-62323 | Essential |
| NOTICE OF CONSTRUCTION PERMITS FOR NEW AIR EMISSION SOURCES Provides a record of permits required by Washington DOE in order to obtain an Air Operating Permit for construction and operation of new air emission sources. Requirement to retain records in this series is in accordance with WAC 173-400-110. Cutoff is in accordance with valid period of the permit, as per the Air Quality Notice of Construction (NOC) Permit section of the DOE and Washington State Governor's Office of Regulatory Assistance Environmental Permit Handbook. | Department that operates an air emission source permitted facility* | Retain for 5 years after life of facility, then destroy. | 00-07-59787 Rev. 1 | |
| NOTICE OF CONSTRUCTION PERMITS FOR NEW AIR EMISSION SOURCES (secondary copy) | EH&S (reference copy) | Retain for 5 years after life of facility, then destroy. | Secondary copy under 00-07-59787 Rev. 1 | |
| NUCLEAR REACTOR FACILITY RECORDS Provides records of the operation, maintenance, and monitoring of WSU's nuclear reactor facility. Primary documentation includes records of radiation surveys, radiation exposures, and radioactive releases, and nuclear facility drawings. Secondary copy documentation includes reactor operations logs, maintenance logs, abnormal occurrence logs, radioactive material transfers, and irradiation records. (Primary copies of nuclear facility drawings are held by Facilities Services.) NOTE: This records series does not include reactor fuel records (see DAN #89-02-43760, held by the Nuclear Radiation Center (office #2630)). | Nuclear Radiation Center* OR Facilities Services* (facility drawings) | Retain for 10 years after facility ceases operation, then Transfer to Archives for appraisal and selective retention. | 16-06-68983 | Archival (appraisal required) |
| NUCLEAR REACTOR FACILITY RECORDS (secondary copy) | Nuclear Radiation Center (secondary copy documentation) | Retain until admin. purpose served, then destroy. | Secondary copy under 16-06-68983 | |
| ON-SITE- SEWAGE SYSTEM PERMITS Provides a record of permits issued by local health jurisdictions for on-site disposal of sewage. | Facilities Services* | Retain for 3 years after life of system, then destroy. | 00-07-59785 Rev. 2 | |
| ON-SITE- SEWAGE SYSTEM PERMITS (secondary copy) | EH&S (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under 00-07-59785 Rev. 2 | |
| RADIATION SAFETY RECORDS Provides various records regarding the University departmental use of radioactive materials and machines. Includes, but is not limited to, records of use applications, authorizations, assignments and protection; radioactivity exposure hazard acknowledgments, history, and monitoring; incidents and accidents; air, water, and solid waste documentation; equipment registrations and maintenance; and shipment and delivery records. Length of retention is in accordance with WAC 246-221-230(7). | Radiation Safety Office* OR Department* | Retain for 30 years after termination of WSU radioactive materials license, then destroy. | 16-06-68984 Rev. 1 | |
| REGISTERED PESTICIDE APPLICATION RECORDS Provides a record of the application of registered pesticides for registered uses by all licensed University applicators and all University personnel applying pesticides to more than one acre of agricultural land in a calendar year. Includes Washington State Department of Agriculture (WSDA) recordkeeping forms or departmentally-designed recordkeeping forms and WSDA approval letters. NOTE: Length of retention is in accordance with WAC 16-228-1320(3). | Department* | Retain for 7 years after date of application, then destroy. | 11-02-62360 | |
| RESPIRATOR PROGRAM RECORDS Provides a record of authorization for respirator use based on any employee medical conditions requiring prior physician approval, workplace/hazard exposure information, respirator selection, respirator fit-testing, and employee training for respirator use. Includes Respirator Authorization/Respirator Fit-Testing & Training Record and copies of written responses by physician/licensed health care practitioners to Labor & Industries medical questionnaires. (WAC 296-842, WAC 296-802) | Campus Environmental Health & Safety* | Retain for 70 years after end of calendar year, then destroy. | 10-12-62324 Rev. 1 | |
| RESPIRATOR PROGRAM RECORDS (secondary copy) | Department (secondary copy) | Retain for 2 years after superseded, then destroy. | Secondary copy under 10-12-62324 Rev. 1 | |
| SAFETY AND FIRE INSPECTION CHECKLIST Used to conduct self-inspection of department/work area. Note: Any problems found are reported to the applicable supervisors and Environmental Health and Safety (EH&S) using Self-Inspection Worksheet or Hazard Notification forms.) | Department* | Retain until superseded, then destroy. | 11-12-63636 Rev. 1 | |
| SAFETY DATA SHEETS (SDS) OR ALLOWED SUBSTITUTE RECORDS Safety data sheets (SDS) or allowed substitute records identifying hazardous chemical(s) by the chemical and common name(s) and listing all ingredients that have been determined to be health hazards in accordance with WAC 296-901-14014. May include records of hazardous chemical use and analyses using exposure or medical records (WAC 296-802-20010 and WAC 296-802-20015).NOTE for WSU purposes: In case of employee exposure or potential exposure, the applicable SDS is transferred and retained under the records series Chemical Exposure Records (DAN 10-12-62314). | Department* | Retain for 30 years after superseded or 30 years after chemicals covered by record are no longer used, then destroy. | GS 09017 Rev. 1 | Essential |
| SAFETY DRILLS/DISASTER RECOVERY EXERCISE Records relating to University fire/safety drills and disaster recovery exercises. NOTE: The department sends a copy of the documentation to the Office of Emergency Management (OEM). | Department* | Retain for 6 years after date of drill or exercise, then destroy. | GS 25002 Rev. 1 | |
| SAFETY DRILLS/DISASTER RECOVERY EXERCISE (secondary copy) | Office of Emergency Management (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under GS 25002 Rev. 1 | |
| SAFETY ORIENTATION CHECKLIST (WSU 1249) Documents review of safety procedures. | Department* | Retain for 2 years after end of fiscal year, then destroy. | 11-12-63640 | |
| SELF-INSPECTION WORKSHEET Documents findings and corrective actions resulting from self-inspection of the work area. | Environmental Health & Safety* | Retain for 6 years after end of fiscal year, then Transfer to Archives for appraisal and selective retention. | 11-12-63641 | Archival (appraisal required) |
| SELF-INSPECTION WORKSHEET (secondary copy) | Department (secondary copy) | Retain for 2 years after end of fiscal year, then destroy. | Secondary copy under 11-12-63641 | |
| STATE AND HIGHER EDUCATION HAZARDOUS WASTE CONTRACTS Provides a record of contracts for hazardous waste disposal and/or treatment. This series includes contracts between WSU and environmental disposal companies for hazardous waste disposal; between the state of Washington and ETSC, Inc. (not an acronym), a hazardous waste disposal facility, for reactive waste treatment for state higher education facilities; and between the state of Washington and hazardous waste disposal companies or vendors for hazardous waste treatment for state facilities. (Retention period length requested per liability as discussed in 40CFR35.6015, 40CFR35.6705, 42USC103.9603 and 42USC103.9607.) | Environmental Health & Safety* | Retain for 50 years after termination of contract, then destroy. | 00-07-59776 Rev. 1 | |
| STATE AND HIGHER EDUCATION HAZARDOUS WASTE CONTRACTS (secondary copy) | Controller's Office (secondary copy) | Retain for 6 years after termination of contract, then destroy. | Secondary copy under 00-07-59776 Rev. 1 | |
| STATE WASTEWATER DISCHARGE PERMIT REPORTS Provides a record of Washington State Department of Ecology (Ecology)-required reports for disposal of wastewater. (WAC 173-216) Length of retention is in accordance with WAC 173-220-210(2)(c)). | Facilities Services* | Retain for 3 years after end of calendar year, then destroy. | 00-07-59793 Rev. 1 | |
| STATE WASTEWATER DISCHARGE PERMIT REPORTS (secondary copy) | EH&S (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under 00-07-59793 Rev. 1 | |
| STERILIZATION EQUIPMENT LOGS Provides a record of sterilization equipment (e.g., autoclaves) monitoring to ensure no bacterial growth from the equipment. Log information may include, but is not limited to:
Length of retention is in accordance with WAC 246-145-030. | Department* | Retain for 3 years after end of calendar year, then destroy. | 17-06-69108 Rev. 1 | |
| STERILIZATION EQUIPMENT LOGS (secondary copy) | Department (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under 17-06-69108 Rev. 1 | |
| STORMWATER PERMIT FILES Department of Ecology monitoring data and permits to discharge stormwater associated with construction site and municipal activities. Includes Construction Stormwater Permits and Eastern Washington Phase II Municipal Stormwater Permits. Requirement to retain records is in accordance with DOE rules, WAC Chapter 173-226, and length of records retention as specified in WAC 173-226-090(2)(c). | Campus Facilities Services* (construction) OR EH&S* (municipal) | Retain for 5 years after end of calendar year, then destroy. | 00-07-59794 Rev. 2 | |
| SUPERVISOR'S ACCIDENT INVESTIGATION REPORT (WSU 1246) Records accident investigation by supervisor. | Environmental Health & Safety* | Retain for 5 years after end of calendar year, then destroy. | 11-12-63643 | |
| SUPERVISOR'S ACCIDENT INVESTIGATION REPORT (WSU 1246) (secondary copy) | Safety Committee; Department (secondary copies) | Retain for 2 years after end of fiscal year, then destroy. | Secondary copy under 11-12-63643 | |
| SWIMMING POOL RECORDS Includes the following records required under DOH rules in accordance with WAC 246-260:
Length of retention is in accordance with WAC 246-260-121(3)(a). | Department that operates a swimming pool* | Retain for 3 years after end of calendar year or termination of permit, then destroy. | 00-07-59795 Rev. 2 | |
| SWIMMING POOL RECORDS (secondary copy) | EH&S (secondary copy) | Retain for 1 year after end of calendar year or termination of permit, then destroy. | Secondary copy under 00-07-59795 Rev. 2 | |
| WELLNESS PROGRAMS Records relating to supporting and promoting employee wellness. Includes, but is not limited to:
Excludes records covered by Financial Transactions -- General (DAN GS 01001; see Acct/Fiscal Recs table). | Department* | Retain for 2 years after end of calendar year, then destroy. | GS 03051 |