Office of Procedures, Records, and Forms Business Policies and Procedures Manual

RECORDS 90.01
Revised 9-20

For more information contact:
   Procedures, Records, and Forms
   509-335-2005

All-University Records Retention Schedules

Safety Records

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Record Series Title—Function/PurposeLocation
(*Official Copy)
Retention and Disposition ActionDisposition Authority No.Remarks
ACCIDENT PREVENTION PROGRAM
Intended to reduce work hazards, promote well-being of personnel and lower industrial accidents.
Environmental Health & Safety (EH&S)*Retain until superseded,
then destroy.
11-12-63617
ACCIDENT PREVENTION PROGRAM
(secondary copy)
Department
(secondary copy)
Retain until superseded,
then destroy.
Secondary copy under
11-12-63617
AIR OPERATING PERMIT REPORTS AND DATA
Provides a record of monthly, semi-annual, and annual reports for air emission sources, as required by the Washington Department of Ecology (DOE). (WAC 173-401, and RCW 70.94)NOTE: Length of retention for this records series is in accordance with WAC 173-401-615(2)(c).
Department that operates
an air emission source permitted facility*
Retain for 5 years after
date of report or
date of measurement,
then destroy.
00-07-59786
Rev. 1
AIR OPERATING PERMIT REPORTS AND DATA
(secondary copy)
EH&SRetain for 5 years after
date of report or
date of measurement,
then destroy.
Secondary copy under
00-07-59786
Rev. 1
ANIMAL MEDICAL AND LABORATORY RECORDS FILES
Provides a record of requested testing, treatment, and Washington Animal Disease Diagnostic Laboratory (WADDL) reports of sick, injured, or deceased animals. Includes Veterinary Medical Service Request, treatment sheets, clinical pathology reports, laboratory test results, WADDL laboratory worksheets, necropsy (post-mortem) information, bacteriology examinations, and fecal tests conducted by WADDL. NOTE: Does not include WADDL's daily logbook.
Office of the Campus
Veterinarian*
OR
WADDL*
Retain for 7 years after
end of calendar year,
then destroy.
99-08-59215
Rev. 1
BLOODBORNE PATHOGEN PROGRAM RECORDS
Provides a record of bloodborne pathogen safety training. (29CFR1910.1030(h)(2)(ii))
EH&S*Retain for 3 years after
date of training,
then destroy.
00-08-59867
BLOODBORNE PATHOGEN PROGRAM RECORDS
(secondary copy)
WSU Children's Center
(secondary copy)
Retain for 3 years after
date of training,
then destroy.
Secondary copy under
00-08-59867
CHEMICAL COLLECTION REQUEST
Provides a record of recycled or disposed of hazardous chemical wastes.NOTE: Length of retention is in accordance with WAC 173-303-210.
EH&S*Retain for 5 years after
end of calendar year,
then destroy.
11-12-63620
Rev. 1
CHEMICAL COLLECTION REQUEST
(secondary copy)
Department
(secondary copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under 11-12-63620
Rev. 1
CHEMICAL EXPOSURE RECORDS
Provides a record of the chemical identity and exposure levels, employee names, locations, and tasks. (WAC 296-802)
EH&S*Retain for 70 years after
end of calendar year,
then destroy.
10-12-62314
CHEMICAL EXPOSURE RECORDS
(secondary copy)
DepartmentRetain until
admin. purpose served,
then destroy.
Secondary copy under
10-12-62314
CHEMICAL SPILL MANAGEMENT RECORDS
Documents chemical spill management activity. Includes information about type and amounts of chemicals spilled, any applicable reporting to authorities, any illnesses or injuries as a result of the spill, respondent training, access to medical surveillance, and preventative measures taken. The area performing the spill control maintains records.
NOTE: In case of employee exposure or potential exposure, the applicable records are transferred and retained under the records series Chemical Exposure Records (DAN 10-12-62314).
Department*
OR
EH&S*
Retain for 30 years after
activity,
then destroy.
11-12-63619
Rev. 1
Essential
COMPOST AND SOLID WASTE HANDLING FACILITY RECORDS
Permits issued by the Whitman County Department of Health to maintain compost and solid waste handling facilities and records of inspections of the University's compost and solid waste handling facilities. Requirement to retain records and length of retention is in accordance with WAC 173-350-220.
Facilities Services*Retain for 5 years after
permit termination date
or
5 years after end of calendar year of inspection,
then destroy.
10-12-62325
Rev. 3
COMPOST AND SOLID WASTE HANDLING FACILITY RECORDS
(secondary copy)
EH&S
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under 10-12-62325 Rev. 3
CONTROLLED SUBSTANCE CARD
Provides a record of type, size of container, amounts and dates distributed. One card is maintained for each bottle of controlled substance held at the registered location. Card information is periodically copied into the Controlled Substance Logbook (DAN #99-08-59224).
Controlled substance
registrant*
Retain for 2 years after
bottle emptied,
then destroy.
99-08-59225
Rev. 1
CONTROLLED SUBSTANCE LOGBOOK
Provides a record of addition and distribution of controlled substances. Includes what controlled substance is used for, who it was signed out to, running inventory, and a copy the of file card information kept on each bottle of drug on hand.
Controlled substance
registrant*
Retain for 2 years after
end of fiscal year in which book completed,
then destroy.
99-08-59224
Rev. 1
CONTROLLED SUBSTANCE PURCHASE AND TRACKING RECORDS
Provides a record of the purchase and tracking of controlled substances used in animal care and research. Includes records of: controlled substance purchases for reporting the purchases to the Drug Enforcement Administration (DEA); annual inventory of controlled substances on hand in all Office of the Campus Veterinarian facilities; sales and distribution of controlled substances from the Office of the Campus Veterinarian to WSU animal care facilities (including type, strength, and volume of controlled substance, who delivered, and who received).
Controlled substance
registrant*
Retain for 2 years after
end of fiscal year,
then destroy.
99-08-59219
Rev. 1
DRINKING WATER BACTERIOLOGICAL DATA
Provides a record of bacteria levels in public water systems. Requirement to retain records and length of retention is in accordance with Washington Department of Health (DOH) rules, WAC 246-290-480(1)(a).
Facilities Services*Retain for 5 years after end of calendar year,
then destroy.
00-07-59791
Rev. 2
DRINKING WATER BACTERIOLOGICAL DATA
(secondary copy)
EH&S
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under 00-07-59791
Rev. 2
DRINKING WATER CHEMICAL ANALYSIS DATA
Provides a record of chemical levels in public water systems. Requirement to retain records and length of retention is based upon DOH rules, WAC 246-290-480(1)(a).
Facilities Services*Retain for 3 years after life of system,
then destroy.
11-02-62415
Rev. 1
DRINKING WATER CHEMICAL ANALYSIS DATA
(secondary copy)
EH&S
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under 11-02-62415
Rev. 1
DRINKING WATER CHLORINATION AND FLUORIDATION REPORTS
Provides a record of chlorination and fluoridation levels in public water systems. Requirement to retain records and length of retention is in accordance with DOH rules, WAC 246-290-480(1)(g).
Facilities Services*Retain for 3 years after end of calendar year,
then destroy.
00-07-59788
Rev. 3
DRINKING WATER CHLORINATION AND FLUORIDATION REPORTS
(secondary copy)
EH&S
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under 00-07-59788
Rev. 3
DRINKING WATER SYSTEM PLAN
Provides a record of strategic and comprehensive plans for the administration, reorganization, and/or operation of WSU-controlled drinking water systems.NOTE: Length of retention in accordance with WAC 246-290-100(10). Applicable system criteria specified in WAC 246-290-100(2).
EH&S*Retain for 6 years after
superseded or system no longer meets WAC criteria,
then
Transfer to Archives for appraisal and selective retention.
10-12-62319Archival
(appraisal required)Essential
DRINKING WATER SYSTEM PLAN
(secondary copy)
Facilities Services
(secondary copy)
Retain for 6 years after
superseded or system no longer meets WAC criteria,
then destroy.
Secondary copy under
10-12-62319
DRINKING WATER SYSTEMS SURVEYS AND SPECIAL PURPOSE INVESTIGATION REPORTS
Provides a record of inventory of WSU public water systems issued by the DOH. Includes comprehensive system evaluations, source meter readings, and sanitary surveys. Requirement to retain records and length of retention is per DOH rules, WAC 246-290-480(1)(a).
Facilities Services*Retain for 10 years after end of calendar year,
then destroy.
00-07-59789
Rev. 2
DRINKING WATER SYSTEMS SURVEYS AND SPECIAL PURPOSE INVESTIGATION REPORTS
(secondary copy)
EH&S
(reference copy)
Retain until admin. purpose served,
then destroy.
Secondary copy under 00-07-59789
Rev. 2
DRUG ENFORCEMENT ADMINISTRATION (DEA) REPORT
Provides a record of the retention and disposition of drugs used in animal care and testing.
Controlled substance registrant*Retain for 2 years after
report submitted,
then destroy.
99-08-59222
Rev. 1
FALL PROTECTION WORK PLAN
Documents actions taken to prevent falls. Required of persons when working ten or more feet above the ground, water surface or the level below.
Environmental Health & Safety
(EH&S)*
Retain for 1 year after
end of fiscal year,
then destroy.
11-12-63622
FALL PROTECTION WORK PLAN
(secondary copy)
Department
(secondary copy)
Retain until
completion of work,
then destroy.
Secondary copy under
11-12-63622
FIRST AID / CARDIOPULMINARY RESUSCITATION (CPR) / AUTOMATED EXTERNAL DEFIBRILLATOR (AED) TRAINING RECORDS
Provides a record of first aid, and CPR/AED training including class rosters and training exam results.
University Recreation*
OR
EH&S
Retain for 5 years after
date of training,
then destroy.
00-08-59834
Rev. 1
FIRST AID / CARDIOPULMINARY RESUSCITATION (CPR) / AUTOMATED EXTERNAL DEFIBRILLATOR (AED) TRAINING RECORDS
(secondary copy)
WSU Children's Center;
American Red Cross
(reference copies)
Retain until
admin. purpose served,
then destroy.
Secondary copy under 00-08-59834
Rev. 1
FOOD SERVICE ESTABLISHMENT INSPECTION REPORTS
Provides a record of EH&S or local area health department inspections of WSU food service facilities for cleanliness and safety. (WAC 246-215) (Also see Food Service Establishment Permits, DAN #00-07-59784.)
EH&S*Retain for 6 years after
date of inspection,
then destroy.
00-07-59783
Rev. 1
FOOD SERVICE ESTABLISHMENT INSPECTION REPORTS
(secondary copy)
Department that operates a food service establishment
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under
00-07-59783
Rev. 1
FOOD SERVICE ESTABLISHMENT PERMITS
Authorizes WSU to operate food service establishments. Permits are issued by the Whitman County or local area health department. EH&S is authorized by the Whitman County Health Department to administer the food safety program in Whitman County. (WAC 246-215) (Also see Food Service Establishment Inspection Reports, DAN #00-07-59783.)
Department that operates
a food establishment*
Retain for 3 years after
termination of permit,
then destroy.
00-07-59784
Rev. 1
FOOD SERVICE ESTABLISHMENT PERMITS
(secondary copy)
EH&S
(secondary copy)
Retain for 1 year after
termination of permit,
then destroy.
Secondary copy under
00-07-59784
Rev. 1
FOOD WORKER AUTHORIZATIONS
Electronic database which provides University copy of authorizations from the Whitman County Health Department to University food service employees to handle food. The Whitman County Health Department issues a food worker card to each authorized employee. (WAC 246-217, WAC 170-295-3170)
EH&S*Retain for 5 years after
date of issue,
then destroy.
10-12-62316
Rev. 1
FOOD WORKER AUTHORIZATIONS
(secondary copy)
Dining Svcs.;
WSU Children's Center
(secondary copy)
Retain until
termination of employment or until superseded,
then destroy.
Secondary copy under
10-12-62316
Rev. 1
FOOD WORKER AUTHORIZATIONS
(Employee paper card)
Employee
(paper card)
Retain until
admin. purpose served,
then destroy.
Secondary copy under
10-12-62316 Rev. 1
FULL-SIZE VAN DRIVER STATEMENTS (WSU 1426, 1427)
Provides a record of driver and manager/supervisor acknowledgment of risks, responsibilities, and recommended safe driving practices for operating passenger vans. Includes the Full-Size Van Driver Safe Driving Practices Acknowledgment Statement and the Full-Size Van Driver Valid License to Drive and Driving Experience Statement.
Department*Retain for 3 years after
termination of
WSU affiliation,
then destroy.
11-12-63633
FULL-SIZE VAN DRIVER STATEMENTS–VAN DRIVERS WHO DRIVE MINORS (WSU 1426, 1427)
Provides a record of driver and manager/supervisor acknowledgment of risks, responsibilities, and recommended safe driving practices for operating passenger vans for van drivers who drive minors (individuals under 18 years of age). Includes the Full-Size Van Driver Safe Driving Practices Acknowledgment Statement and the Full-Size Van Driver Valid License to Drive and Driving Experience Statement.
Department*Retain for 21 years after
termination of WSU affiliation,
then destroy.
11-12-63634
GREENHOUSE GAS EMISSION DATA AND REPORTS FOR EPA
Provides a record of greenhouse gas emission data and reports gathered by the University and submitted to the EPA. Requirement to retain records is in accordance with EPA regulations under 40 CFR Part 98 Subpart A. Length of retention is in accordance with EPA regulations, 40 CFR 98.3(g).
Department*Retain for 3 years after end of calendar year,
then destroy.
11-02-62418
GREENHOUSE GAS EMISSION DATA AND REPORTS FOR EPA
(secondary copy)
EH&S
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under 11-02-62418
HAZARD COMMUNICATION PROGRAM
Provides a record of department written hazard communication programs and lists of hazardous chemicals present in the workplace. Program is updated as needed to reflect current chemical use.
Department*Retain until superseded,
then destroy.
11-12-63624Essential
HAZARD NOTIFICATION (WSU 1247)
Reports of safety hazards or unsafe practices.
Environmental Health & Safety*Retain for 6 years after
end of fiscal year,
then destroy.
11-12-63625
HAZARD NOTIFICATION (WSU 1247)
(secondary copy)
Department
(secondary copy)
Retain for 2 years after
end of fiscal year,
then destroy.
Secondary copy under
11-12-63625
HAZARDOUS MATERIALS SHIPPING PAPERS
Provides a record of the shipment of dangerous goods that are not waste materials. Includes date of acceptance by the initial carrier or date on the shipment waybill, airbill, or bill of lading, shipping name, identification number, quantity transported, and date of shipment. May include Dangerous Goods Declarations.
Records retention is in accordance with 49CFR172.201(e).
Department*Retain for 2 years after
date of shipment,
then destroy.
11-12-63627
INCIDENT REPORT (WSU 1131)
Used to report injury, illness, or workplace incident involving WSU personnel or third parties (e.g., student, off-duty employee, visitor, volunteer).
Human Resource Services--Benefits*Retain for 6 years after
claim resolved,
then destroy.
11-12-63628Essential
INCIDENT REPORT (WSU 1131)
(EH&S secondary copy)
Environmental Health & Safety
(secondary copy)
Retain for 6 years after
end of calendar year,
then destroy.
Secondary copy under
11-12-63628
INCIDENT REPORT (WSU 1131)
(Safety Committee secondary copy)
Safety Committee
(secondary copy)
Retain for 2 years after
end of fiscal year,
then destroy.
Secondary copy under
11-12-63628
INDUSTRIAL ACCIDENT WITNESS STATEMENT
Used by a witness to provide a written account of an accident involving WSU personnel.
Human Resource Services--Benefits*Retain for 6 years after
end of fiscal year,
then destroy.
11-12-63631
INDUSTRIAL ACCIDENT WITNESS STATEMENT
(secondary copy)
Department
(secondary copy)
Retain for 2 years after
end of fiscal year,
then destroy.
Secondary copy under
11-12-63631
LABORATORY AND CLINIC SAFETY PROGRAM RECORDS
Provides a record of laboratory and clinic safety programs. Includes, but is not limited to, safety audits; logs regarding mechanical, chemical, and biological monitoring of equipment (e.g., autoclaves, refrigerators); training; and reports. (32CFR627.7(g))
Department*Retain for 3 years after
end of calendar year,
then destroy.
00-08-59871
Rev. 1
LABORATORY AND CLINIC SAFETY PROGRAM RECORDS
(secondary copy)
Department
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under 00-08-59871
Rev. 1
MEDICAL SURVEILLANCE FILES
Provides a record of the physical condition of certain university employees over time; provides health benchmarks and data regarding possible exposures.
Human Resource Services
(bloodborne pathogen medical surveillance)*
AND/OR
Environmental Health and Safety
(asbestos and lead medical surveillance)*
Retain for 70 years after
end of calendar year,
then destroy.
10-12-62323Essential
NOTICE OF CONSTRUCTION PERMITS FOR NEW AIR EMISSION SOURCES
Provides a record of permits required by Washington DOE in order to obtain an Air Operating Permit for construction and operation of new air emission sources.
Requirement to retain records in this series is in accordance with WAC 173-400-110. Cutoff is in accordance with valid period of the permit, as per the Air Quality Notice of Construction (NOC) Permit section of the DOE and Washington State Governor's Office of Regulatory Assistance Environmental Permit Handbook.
Department that operates
an air emission source permitted facility*
Retain for 5 years after
life of facility,
then destroy.
00-07-59787
Rev. 1
NOTICE OF CONSTRUCTION PERMITS FOR NEW AIR EMISSION SOURCES
(secondary copy)
EH&S
(reference copy)
Retain for 5 years after
life of facility,
then destroy.
Secondary copy under
00-07-59787
Rev. 1
NUCLEAR REACTOR FACILITY RECORDS
Provides records of the operation, maintenance, and monitoring of WSU's nuclear reactor facility. Primary documentation includes records of radiation surveys, radiation exposures, and radioactive releases, and nuclear facility drawings. Secondary copy documentation includes reactor operations logs, maintenance logs, abnormal occurrence logs, radioactive material transfers, and irradiation records. (Primary copies of nuclear facility drawings are held by Facilities Services.)
NOTE: This records series does not include reactor fuel records (see DAN #89-02-43760, held by the Nuclear Radiation Center (office #2630)).
Nuclear Radiation Center*
OR
Facilities Services*
(facility drawings)
Retain for 10 years after facility ceases operation,
then
Transfer to Archives for appraisal and selective retention.
16-06-68983Archival
(appraisal
required)
NUCLEAR REACTOR FACILITY RECORDS
(secondary copy)
Nuclear Radiation Center
(secondary copy documentation)
Retain until
admin. purpose served,
then destroy.
Secondary copy under
16-06-68983
ON-SITE- SEWAGE SYSTEM PERMITS
Provides a record of permits issued by local health jurisdictions for on-site disposal of sewage.
Facilities Services*Retain for 3 years after life of system,
then destroy.
00-07-59785
Rev. 2
ON-SITE- SEWAGE SYSTEM PERMITS
(secondary copy)
EH&S
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under 00-07-59785
Rev. 2
RADIATION SAFETY RECORDS
Provides various records regarding the University departmental use of radioactive materials and machines. Includes, but is not limited to, records of use applications, authorizations, assignments and protection; radioactivity exposure hazard acknowledgments, history, and monitoring; incidents and accidents; air, water, and solid waste documentation; equipment registrations and maintenance; and shipment and delivery records. Length of retention is in accordance with WAC 246-221-230(7).
Radiation Safety
Office*
OR
Department*
Retain for 30 years after
termination of WSU radioactive materials license,
then destroy.
16-06-68984
Rev. 1
REGISTERED PESTICIDE APPLICATION RECORDS
Provides a record of the application of registered pesticides for registered uses by all licensed University applicators and all University personnel applying pesticides to more than one acre of agricultural land in a calendar year. Includes Washington State Department of Agriculture (WSDA) recordkeeping forms or departmentally-designed recordkeeping forms and WSDA approval letters.

NOTE: Length of retention is in accordance with WAC 16-228-1320(3).
Department*Retain for 7 years after
date of application,
then destroy.
11-02-62360
RESPIRATOR PROGRAM RECORDS
Provides a record of authorization for respirator use based on any employee medical conditions requiring prior physician approval, workplace/hazard exposure information, respirator selection, respirator fit-testing, and employee training for respirator use. Includes Respirator Authorization/Respirator Fit-Testing & Training Record and copies of written responses by physician/licensed health care practitioners to Labor & Industries medical questionnaires. (WAC 296-842, WAC 296-802)
Campus Environmental Health & Safety*Retain for 70 years after
end of calendar year,
then destroy.
10-12-62324
Rev. 1
RESPIRATOR PROGRAM RECORDS
(secondary copy)
Department
(secondary copy)
Retain for 2 years after
superseded,
then destroy.
Secondary copy under
10-12-62324
Rev. 1
SAFETY AND FIRE INSPECTION CHECKLIST
Used to conduct self-inspection of department/work area.
Note: Any problems found are reported to the applicable supervisors and Environmental Health and Safety (EH&S) using Self-Inspection Worksheet or Hazard Notification forms.)
Department*Retain until superseded,
then destroy.
11-12-63636
Rev. 1
SAFETY DATA SHEETS (SDS) OR ALLOWED SUBSTITUTE RECORDS
Safety data sheets (SDS) or allowed substitute records identifying hazardous chemical(s) by the chemical and common name(s) and listing all ingredients that have been determined to be health hazards in accordance with WAC 296-901-14014. May include records of hazardous chemical use and analyses using exposure or medical records (WAC 296-802-20010 and WAC 296-802-20015).NOTE for WSU purposes: In case of employee exposure or potential exposure, the applicable SDS is transferred and retained under the records series Chemical Exposure Records (DAN 10-12-62314).
Department*Retain for 30 years after
superseded or
30 years after chemicals covered by record are
no longer used,
then destroy.
GS 09017
Rev. 1
Essential
SAFETY DRILLS/DISASTER RECOVERY EXERCISE
Records relating to University fire/safety drills and disaster recovery exercises.
NOTE: The department sends a copy of the documentation to the Office of Emergency Management (OEM).
Department*Retain for 6 years after
date of drill or exercise,
then destroy.
GS 25002
Rev. 1
SAFETY DRILLS/DISASTER RECOVERY EXERCISE
(secondary copy)
Office of Emergency Management
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under GS 25002
Rev. 1
SAFETY ORIENTATION CHECKLIST (WSU 1249)
Documents review of safety procedures.
Department*Retain for 2 years after
end of fiscal year,
then destroy.
11-12-63640
SELF-INSPECTION WORKSHEET
Documents findings and corrective actions resulting from self-inspection of the work area.
Environmental Health & Safety*Retain for 6 years after
end of fiscal year,
then
Transfer to Archives for appraisal and selective retention.
11-12-63641Archival
(appraisal required)
SELF-INSPECTION WORKSHEET
(secondary copy)
Department
(secondary copy)
Retain for 2 years after
end of fiscal year,
then destroy.
Secondary copy under
11-12-63641
STATE AND HIGHER EDUCATION HAZARDOUS WASTE CONTRACTS
Provides a record of contracts for hazardous waste disposal and/or treatment. This series includes contracts between WSU and environmental disposal companies for hazardous waste disposal; between the state of Washington and ETSC, Inc. (not an acronym), a hazardous waste disposal facility, for reactive waste treatment for state higher education facilities; and between the state of Washington and hazardous waste disposal companies or vendors for hazardous waste treatment for state facilities. (Retention period length requested per liability as discussed in 40CFR35.6015, 40CFR35.6705, 42USC103.9603 and 42USC103.9607.)
Environmental Health & Safety*Retain for 50 years after
termination of contract,
then destroy.
00-07-59776
Rev. 1
STATE AND HIGHER EDUCATION HAZARDOUS WASTE CONTRACTS
(secondary copy)
Controller's Office
(secondary copy)
Retain for 6 years after
termination of contract,
then destroy.
Secondary copy under
00-07-59776
Rev. 1
STATE WASTEWATER DISCHARGE PERMIT REPORTS
Provides a record of Washington State Department of Ecology (Ecology)-required reports for disposal of wastewater. (WAC 173-216) Length of retention is in accordance with WAC 173-220-210(2)(c)).
Facilities Services*Retain for 3 years after end of calendar year,
then destroy.
00-07-59793
Rev. 1
STATE WASTEWATER DISCHARGE PERMIT REPORTS
(secondary copy)
EH&S
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under 00-07-59793
Rev. 1
STERILIZATION EQUIPMENT LOGS
Provides a record of sterilization equipment (e.g., autoclaves) monitoring to ensure no bacterial growth from the equipment. Log information may include, but is not limited to:
  • Chemical and biological indicator test results;

  • Sterilizer maintenance and wrapping;

  • Load numbering of packs.


Length of retention is in accordance with WAC 246-145-030.
Department*Retain for 3 years after
end of calendar year,
then destroy.
17-06-69108
Rev. 1
STERILIZATION EQUIPMENT LOGS
(secondary copy)
Department
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under 17-06-69108
Rev. 1
STORMWATER PERMIT FILES
Department of Ecology monitoring data and permits to discharge stormwater associated with construction site and municipal activities. Includes Construction Stormwater Permits and Eastern Washington Phase II Municipal Stormwater Permits. Requirement to retain records is in accordance with DOE rules, WAC Chapter 173-226, and length of records retention as specified in WAC 173-226-090(2)(c).
Campus Facilities
Services*
(construction)
OR
EH&S*
(municipal)
Retain for 5 years after
end of calendar year,
then destroy.
00-07-59794
Rev. 2
SUPERVISOR'S ACCIDENT INVESTIGATION REPORT (WSU 1246)
Records accident investigation by supervisor.
Environmental Health & Safety*Retain for 5 years after
end of calendar year,
then destroy.
11-12-63643
SUPERVISOR'S ACCIDENT INVESTIGATION REPORT (WSU 1246)
(secondary copy)
Safety Committee;
Department
(secondary copies)
Retain for 2 years
after end of fiscal year,
then destroy.
Secondary copy under
11-12-63643
SWIMMING POOL RECORDS
Includes the following records required under DOH rules in accordance with WAC 246-260:

  • Permits allowing the University to operate swimming pools (WAC 246-260-101(3)(a))

  • Water quality data and samples; swimming pool sanitation inspections; and safety and water quality surveys performed by EH&amps;S.


Length of retention is in accordance with WAC 246-260-121(3)(a).
Department that operates a swimming pool*Retain for 3 years after end of calendar year
or
termination of permit,
then destroy.
00-07-59795
Rev. 2
SWIMMING POOL RECORDS
(secondary copy)
EH&S
(secondary copy)
Retain for 1 year
after end of calendar year
or
termination of permit,
then destroy.
Secondary copy under
00-07-59795
Rev. 2
WELLNESS PROGRAMS
Records relating to supporting and promoting employee wellness. Includes, but is not limited to:
  • Wellness campaigns and promotions, including flyers and participation information;

  • Classes, events and wellness activities;

  • Wellness incentives, prizes and awards.


Excludes records covered by Financial Transactions -- General (DAN GS 01001; see Acct/Fiscal Recs table).
Department*Retain for 2 years after
end of calendar year,
then destroy.
GS 03051