Office of Procedures, Records, and Forms Business Policies and Procedures Manual

RECORDS
90.01
Revised 7-17

For more information contact:
   Procedures, Records, and Forms
   509-335-2005

All-University Records Retention Schedules

Travel Records

PRINT

Record Series Title—Function/Purpose
Location
(*Official Copy)

Retention and Disposition Action
Disposition Authority No.
Remarks
RENTAL VEHICLE CREDIT CARD LOG
PC-based program tracking department credit cards.
Department*
Retain for 1 year after
card cancellation,
then destroy.
16-06-68990
 
TRAVEL
Records documenting travel undertaken by employees and nonemployees. Includes, but is not limited to:
  • Travel authorizations;

  • Arrangements (including visas for overseas travel);

  • Travel receipt documentation;

  • Reimbursement of expenses (including advance payments).

For WSU purposes, this series also includes Travel Authority requests, Travel Expense Vouchers, travel rosters, international travel registries, and other travel-related reports.
Department*
(official record)
Retain for 6 years after
end of fiscal year in which
travel was completed,
then destroy.
GS 07001
Rev. 2
 
TRAVEL
(secondary copy)
Department
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under GS 07001
Rev. 2