Office of Procedures, Records, and Forms Business Policies and Procedures Manual

TRAVEL
95.57
New 10-18

For more information contact:
   Risk Management Services
   509-335-6893
   International Programs
   509-335-2541

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Employee Registration of International Travel

Overview

The University strongly advises WSU employees and official volunteers to register travel plans prior to traveling internationally. Registration provides access to the following international travel insurance and risk management resources:

  • Emergency medical and security evacuation
  • Repatriation of remains
  • Some medical and health coverage

University central administration covers the cost of international travel insurance and risk management resources for registered WSU employees and official volunteers.

International Travel Defined

International travel is defined as travel to any non-U.S. location outside of the 50 states (including Hawaii, Alaska, and District of Columbia) and the U.S territories (Puerto Rico, Guam, U.S Virgin Islands, Northern Mariana Islands, American Samoa, and Swains Island).

Registration

To register, the WSU employee or official volunteer must e-mail their travel itinerary to the international insurance and emergency and risk management resource provider at:

trips@oncallinternational.com

Applicability

The requirements of this policy apply to WSU employees who are not leading student programs and to official volunteers.

Applicable employees include:

  • Faculty
  • Staff
  • Graduate students on paid assistantship or time-slip appointments

See BPPM 60.81 regarding the requirements for official University volunteers.

Faculty-Led Programs

Faculty traveling with students on faculty-led programs must follow the program and travel registration procedures in BPPM 10.43 and 95.55.

Student International Travel

See BPPM 95.55 for student international travel registration information.

Personal Travel and Family Members

Insurance and other risk management resources are not provided to WSU employees and volunteers for personal travel or for family members.

Assistance

For further information, contact Risk Management Services (RMS); telephone 509-335-6893; or see the RMS website at:

riskmanagement.wsu.edu/