Office of Procedures, Records, and Forms

BPPM Revision Memorandum


March 17, 1998

TO: Manual Users
FROM: Ralph Jenks, Manager
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number One Hundred Sixteen

This BPPM revision includes the following changes:

Mailing Services 80.20

Mailing Services has changed the location of mid-afternoon rush mail pickup in French Administration to Room 144.

Incoming U.S. Mail 80.22

The U.S. Postal Service (USPS) has changed the postal class title for third class mail to standard mail.

Forwarding Mail 80.23

This revision adjusts a mailing instruction label from “Return Postage Guaranteed” to “Return Service Requested,” in accordance with USPS instructions.

Addressing Foreign Mail 80.25

This revision adds procedures for complying with FAA regulations which now require that each parcel weighing over one pound include a completed Customs Sender’s Declaration.

University Records–Retention and Disposition 90.01

This revision reflects changes to the general records retention schedules issued by the Washington State Records and Archives Division. These changes have been incorporated into the All-University Records Retention Schedule. Accordingly, the following schedules have also been added to the All-University schedule: Administrative–Executive Level Records, Mail Services Records, Property Management Records, Public Affairs and Public Disclosure Records, and Records Management Files.

The text of this section has been changed with regards to nonrecords, which are now covered as a general schedule record series.