Office of Procedures, Records, and Forms

BPPM Revision Memorandum


September 1, 1998

TO: Manual Users
FROM: Ralph Jenks, Manager
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number One Hundred Twenty-Six


This BPPM revision includes the following changes:

Buying Meals or Light Refreshments for Meetings 70.31

The chair/director may now approve the Request to Serve Food form.

General Travel Policies 95.01

Area administrators may delegate authority to approve travel to chairs and directors.

Travel Authority 95.05

The Travel Authority form has been revised.

Travel Authorities are no longer routed to the Travel Division except when advances or conference registrations are requested. Most Travel Authorities are completed, routed and filed in departments and colleges. Departments may decide whether or not to enter TA Numbers on Travel Authorities and Travel Expense Vouchers. If used, TA Numbers are assigned by the originating department.

Meals and Lodging 95.06

This revision clarifies how to report shared lodging on the TEV.

Miscellaneous Travel Expenses 95.08

Charges for business telephone calls are now included with allowable travel-related expenses.

Rental Cars 95.12

This revision clarifies the procedures for obtaining rental vehicles under state contract.

Applicant Travel 95.14

A state account may support meal expenses for an applicant, spouse, and interviewer.

Travel Expense Voucher 95.20

The Travel Expense Voucher has been revised. Do not enter social security number for WSU personnel; use the claimant’s WSU identification number instead. Entry of social security number is required for non-WSU claimants. Visa type is now collected on TEV for noncitizens. When applicable, enter the lodging exception rule on the TEV. The TEV must be approved by the traveler’s supervisor.

Speaker Travel and Speaker Fees 95.25

Refer to the University Tax Accountant for special instructions in hiring noncitizen speakers.