Office of Procedures, Records, and Forms

BPPM Revision Memorandum


December 21, 1998

TO: Manual Users
FROM: Ralph Jenks, Manager
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number One Hundred Thirty-Five


This BPPM revision includes the following changes:

Employee Directories 10.07

This revision makes the following changes to the process of maintaining, updating, and printing the online and hard-copy University Directories:

  • Employees contact the Information Technology Telephone Desk for assistance with updating or using the University Directories.
  • Departments submit a Personnel Action Form (PAF), rather than a memorandum to HRS, to make adjustments to home department employee information concerning adjunct appointments and employee separations.
  • Employee home information is no longer distributed in the University Directories.

Cougar Card 10.08

Employees use Cougar Cards as identification for accessing University buildings after regular working hours.

Equipment Damage or Loss 50.07

This revision clarifies the procedures for reporting lost inventoried equipment, including emphasis on immediate reporting of all losses to WSU Police.

After-Hours Use of University Buildings 50.24

WSU Police have discontinued the use of the Building Pass to authorize students and nonemployees to be in a building/area after regular working hours. Authorized individuals are to carry a Cougar Card and produce it upon request to WSU Police, security, or custodial staff. This revision also adds procedures for security response by WSU Police, security, or custodial staff.

Release of Public Records 90.05

This revision makes the following changes:

  • Additional instructions concerning the required and optional use of the Public Records Request.
  • Procedure for handling denials of public records requests.
  • Procedures for complying with “timely response” legal requirements.

Departments contact the Public Records Officer concerning questions about exemptions from disclosure.

Use of Social Security Number on Forms 90.78

This new section describes the policy for requesting social security numbers on forms. Departments are to place mandatory or voluntary disclosure notices on all University forms which directly request social security numbers from employees, students, or the public. The section also discusses departmental measures to protect the confidentiality of forms containing social security numbers.