Office of Procedures, Records, and Forms

BPPM Revision Memorandum


August 24, 1999

TO: Manual Users
FROM: Ralph Jenks, Manager
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number One Hundred Forty-Seven



This BPPM revision includes the following changes:

All-University Records Retention Schedule: Travel Forms Used Campus-Wide 90.01.43

This revision updates the records retention requirements for the Travel Expense Voucher, reflecting the different retention requirements depending on whether the vouchers are processed electronically or manually.

Managing Business Travel Accounts 95.04

This revision includes the following changes:

  • Travel Authorities are no longer required to approve ticket purchases.
  • Payment authorization procedures have been modified.
  • The web site address to access General Administration-approved agencies is provided.

Rental Cars 95.12

The Travel Division no longer requires a competed Travel Authority to use a rental car. Also, provisions from the new contract with Budget Rent-a-Car are discussed, including the rental code, new city pairs for one-way rentals without drop charges, specific prohibitions regarding vehicle use, and procedures to follow after an accident.