Office of Procedures, Records, and Forms

BPPM Revision Memorandum


June 5, 2003

TO: Manual Users
FROM: Ralph Jenks, Manager
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number Two Hundred Thirty-One


This BPPM revision includes the following changes:

Internal Control–Payroll 55.03

Temporary employment appointments are now processed through the online Temporary Employment System (TEMPS). The discussion of separation of duties is updated accordingly.

Withholding Federal Income Tax (W-4 Form) 55.10

This revision provides information for exchange visitors and warns new employees that Payroll Services withholds the maximum allowable amount until a W-4 is filed.

Departmental Payroll Processing 55.22

Appointment data for temporary employees is entered and verified through the online TEMPS system. This revision adds several new earnings type codes.

Positive Pay Report 55.26

The title of this section is changed from Positive Pay: Unit Pay Report (SCAN Sheet).

This revision removes procedures for completing and submitting the Unit Pay Report. Departments currently report hours worked or pieces completed in the Positive Pay Time Entry area of DEPTPAY.

Departments are to request a Positive Pay Report to report hours not paid or hours not reported through online DEPTPAY for temporary and alternate workweek employees.

Payroll Expenditure Audit Report 55.28

This section is removed from the BPPM. Information concerning completing the Payroll Expenditure Audit Report (PEAR) is included in 55.22.

Direct Pay Deposit 55.50

Payroll Services now posts all earnings statements on the secure Web PBS site.

Classified Staff Leave 60.57

Sick leave is credited each month upon completion of the month.

Table: WSU Cooperative Extension Offices Calendar Year 2003 Holiday Schedule 60.76.3-4

This revision updates the Cooperative Extension Holiday Schedule.

University Name and Address File 90.70

This revision updates the procedure for changing or restricting an address or telephone number.