Office of Procedures, Records, and Forms

BPPM Revision Memorandum


July 1, 2005

TO: Manual Users
FROM: Ralph Jenks, Manager
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number Two Hundred Sixty-Two


This BPPM revision includes the following changes:

Regarding the Personnel (Chapter 60) sections listed below, Human Resource Services (HRS) has made these changes in accordance with the new civil service rules, effective July 1, 2005. For questions concerning the changes or personnel rules not included in this revision, see WAC Title 357, the Faculty Manual, the Administrative Professional Handbook available from the HRS website, or contact HRS at 509-335-4521.

Determining Pay Status–Employee or Contractor 60.01

This revision:

  • Changes the employment group classified staff to civil service positions and positions covered by collective bargaining unit agreements.
  • Adds a link to the IRS website to view the IRS Employer’s Supplemental Tax Guide.

Classification and Reclassification 60.02

The name of this section is changed from Classification and Reclassification–Classified Staff.

This revision updates the procedures for requesting classification and reclassification of civil service and administrative professional employees. Procedures for employees covered by collective bargaining unit agreements are included in the applicable agreements.

The forms, 60.02.5-7: Position Description: Civil Service Employees and 60.02.8-12: Position Questionnaire, are also updated.

Position Review Request 60.03

This section is removed.

Employment Eligibility Verification–INS Form I-9 60.04

This revision updates the procedures for verifying U.S. citizenship or work authorization for new University employees. The employment group classified staff is changed to civil service employees and employees covered by collective bargaining unit agreements.

Classification and Reclassification–Administrative/Professional Positions 60.06

This section is removed.

Partner and Spouse Accommodation 60.15

The term “hiring official” is changed to “appointing authority or employing official.” The term “classified staff” is changed to “civil service and collective bargaining unit employees.”

New Employee Orientation 60.17

This section is removed.

Temporary Employment Program 60.26

This revision clarifies the temporary employment restrictions and procedures.

Temporary Employment Processing 60.27

This revision clarifies the procedures for creating, updating, and viewing temporary employment positions and appointments.

The forms, 60.27.7: Temporary Employment Orientation Checklist and 60.27.8: Conditions for Temporary Employment, are also updated.

Hazardous Conditions Pay 60.28

Civil service employees are eligible for hazardous conditions pay in some work situations. Collective bargaining unit employees must refer to the appropriate bargaining unit agreements for hazardous conditions pay information.

Work Period Designation for Classified Staff 60.31

This section is removed.

Employee Requests for Temporary Schedule Changes 60.33

This revision updates the procedures for civil service employees who are not covered by collective bargaining unit agreements to request temporary schedule changes.

Layoff–Civil Service Employees 60.37

The title of this section is changed from Layoff–Classified Staff.

This revision updates the layoff rules and procedures as applicable to civil service employees who are not covered by collective bargaining unit agreements. The University’s layoff units are expanded from four units to 22 units.

Staffing During Emergency Closures 60.40

This section is removed.

Payment for Unused Sick Leave 60.41

This revision updates the list of employees eligible for unused sick leave payments and the procedures for initiating claims for payment of available unused sick leave.

Faculty Timecard 60.42

Responsibility for this section is moved from the office of Campus Student and Hourly Employment to HRS.

Shared Leave 60.43

This section is removed.

Corrective and Disciplinary Action 60.50

The title of this section is changed from Guidelines for Disciplinary Action: Classified Staff.

This revision includes:

  • Definitions and an overview of corrective and disciplinary actions applicable to faculty, administrative professional (AP) employees, and civil service employees not covered by collective bargaining unit agreements.
  • Links to the Faculty Manual and the Administrative Professional Handbook for users to view the rules and procedures for corrective and disciplinary actions applicable to faculty and AP employees.
  • Link to the HRS website for users to view advisory guidelines for corrective and disciplinary actions applicable to civil service employees.
  • Information regarding University offices which are resources for questions regarding corrective and disciplinary actions.

Emergency Child Care 60.56

This section is removed.

Form: Time Report 60.60.29

The Employee Type field is updated to include check boxes for civil service, collective bargaining unit, faculty, and AP employees. Users may elect to enter either a social security number or WSU ID number on the form.

Reporting Daily Activity for Temporary Employees 60.61

This revision provides information about automated Daily Activity Report templates and updates the form example.

Faculty and Administrative Professional Personnel Leave 60.64

This section is removed.

Maternity Disability and Parental Leave 60.65

This section is removed.

Training and Development 60.71

This section now provides a brief overview of University adherence to the training and development rules (WAC 357-34) in the new civil service regulations. To view advisory guidelines for University training and development, users are directed to the HRS website.

Release Time for Training 60.72

Supervisors may release employees to attend training programs.

The definition of release time for training is updated to include any approved training program, not just in-service training.

Personal Holiday 60.77

This section is removed.

University Purchases from State Employees 70.15

This revision adds the state requirement (WAC 292-110-060) that the University approve an employee sole-source proposal prior to routing the proposal to the Executive Ethics Board for final review.

Quick Purchase Order 70.17

This section is removed.

All-University Records Retention Schedule: Payroll and Personnel Records Used Campus-Wide 90.01.30-37

The records series, Employee Performance Evaluations, has been revised.