Office of Procedures, Records, and Forms

BPPM Revision Memorandum


August 5, 2005

TO: Manual Users
FROM: Ralph Jenks, Manager
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number Two Hundred Sixty-Three


This BPPM revision includes the following changes:

Delegation of Contractual Authority 10.10

This revision simplifies the description of the types of contractual authority which the President delegates to the Vice President for Business Affairs.

Form: Special Course Fee Request 30.95.6

This revision adds name fields for chair and dean approvals.

Departmental Payroll Processing 55.22

This revision adds a new earnings type code for graduate assistants in the College of Veterinary Medicine.

Payment Upon Separation of Employment 55.49

Classified staff employees are now referred to as civil service or collective bargaining unit employees. This revision updates the reimbursement procedures to reflect the new civil service rule changes. Eligibility for sick leave payment from the Voluntary Employee’s Benefit Association Medical Expense Plan (VEBA MEP) is clarified.

Position Action / Position Review Request 58.02

This revision updates the procedures for completing the Position Action/Position Review Request form to comply with new civil service regulations.

For the purpose of requesting a position review, departments use the Position Action/PRR form for civil service and administrative professional positions only. Procedures for requesting review of positions covered by collective bargaining unit agreements are included in the applicable agreements.

Form: Employment Eligibility Verification–USCIS Form I-9 60.04.6-8

The Employment Eligibility Verfication (I-9) form is now the responsibility of the U.S. Citizenship and Immigration Services (USCIS) division of the Department of Homeland Security, instead of the Immigration and Naturalization Service (INS). As such, the form name and section name (60.04) have been updated.

Benefit Transfer for Previous State of Washington Employment 60.19

This revision updates the requirements and procedures for transferring benefits for WSU employees with previous state of Washington employment.

Purchasing Card 70.08

This revision adds instructions for completing the Purchasing Card Change Request. The new form is used to process changes regarding a departmental purchasing card. The form is added to page 70.08.12 of this section.

All-University Records Retention Schedule: Sponsored Project Records 90.01.48-49

The records series, Advance Expenditure Authorization, has been removed.