Office of Procedures, Records, and Forms

BPPM Revision Memorandum

 

April 6, 2007

TO: Manual Users
FROM: Ralph Jenks, Manager
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number Two Hundred Ninety-Five

 

This BPPM revision includes the following changes:

Form: Contract Review Sheet 10.11.7
Form: Agreement Template 10.11.8-11

This revision updates the Contract Review Sheet and Agreement Template forms as follows:

  • When non-WSU or non-public facilities are to be used, the applicable dean, director, chair or higher administrator must attach a written and signed justification to the Contract Review Sheet.
  • The names and signatures of the expenditure authority and the applicable dean, director, chair or higher administrator for the proposing department must be included on the completed Contract Review Sheet.
  • The Agreement Template is updated to add several additional sections, e.g., hold harmless provisions, insurance provisions.

Keys to University Rooms and Buildings 50.25

This revision updates the procedures for obtaining and managing keys to rooms and buildings at all WSU locations.

Position Identifying Description (PIDD) 58.04

The Position Identifying Description (PIDD) is displayed in HEPPS in the name field, and is listed on HEPPS downloads and reports in the Financial Data Warehouse.

All-University Records Retention Schedule: Accounting/Fiscal Records 90.01.15.20

This revision updates the description and the office name of the primary copy holder for the record series, Gift Transmittal and Acknowledgement.