Office of Procedures, Records, and Forms

BPPM Revision Memorandum


June 29, 2007

TO: Manual Users
FROM: Ralph Jenks, Manager
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number Two Hundred Ninety-Nine


This BPPM revision includes the following changes:

All-University Records Retention Schedule: Payroll and Personnel Records Used Campus-Wide 90.01.30-37

This revision updates the retention requirements or descriptions for the following records series:

  • Annual Review of Faculty
  • Personnel Record Folders
  • Time Report

General Travel Policies 95.01

This revision adds an “Applicability” section in conformance with the State Administrative and Accounting Manual (SAAM).

Meals and Lodging 95.06

This revision:

  • Adds a note to the Three-Hour Rule indicating that a traveler may not stop for a meal just to meet the three-hour requirement.
  • Adds an additional description regarding payment for conference meals in accordance with the SAAM.
  • Adds a statement indicating that travelers may use personal financial resources to purchase lodging accommodations.

Transportation 95.07

This revision adds a requirement that the department retain custody of e-ticket authorization numbers until immediately prior to the trip, in conformance with SAAM requirements.

Miscellaneous Travel Expenses 95.08

This revision adds shuttle fares to reimbursable expenses.

Travel for Personal Convenience 95.17

This revision adds conditions specified in the SAAM for approving personal travel during an official WSU trip.

Illness or Injury While on Travel Status 95.18

When a traveler takes leave of absence of any kind as a result of illness or injury that is due to the traveler’s own misconduct, the authorized reimbursement for meals, lodging, transportation, and all other travel expenditures may not be continued during the leave period. (SAAM 10.20.50.b)