Office of Procedures, Records, and Forms

BPPM Revision Memorandum


August 3, 2007

TO: Manual Users
FROM: Ralph Jenks, Manager
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number Three Hundred One


This BPPM revision includes the following changes:

Service Centers 30.15

This revision:

  • Adds requirements regarding intellectual property ownership and data rights.
  • Adds a field to the Service Center Questionnaire, 30.15.17-18, regarding potential for development of intellectual property.
  • Adds an automated Service Center Calculation Worksheet in Excel, on 30.15.19-21.
  • Moves responsibility for this section from Sponsored Programs Services to General Accounting.

The Service Center Application, 30.15.16, is also updated to reflect this change.

Expense Assignment Action 58.03

This revision updates the procedures for making temporary changes or additions to a position’s supporting accounts.

Also, departments are to enter WSU ID numbers, not social security numbers, of associated employees when completing an action supported by sponsored programs.

Time Report for Overtime-Eligible Employees 60.60

Departments are to keep reports for all employee types until termination of employment and then send the Time Report files to Human Resource Services (HRS) for audit.

The routing chart is updated to remove the copy to Benefit Services.

Leave Report for Faculty and Administrative Professional Employees 60.63

Departments are to retain monthly Leave Reports until termination of employment and then send the employee’s entire Leave Report file to HRS for audit.

All-University Records Retention Schedule: Information Services Records 90.01.21-25

This revision adds records retention requirements for server logs to the All-University Records Retention Schedule.

Motor Pool Rates 95.36

This revision updates the listing of available vehicles and the rates for daily and long-term rental of Motor Pool vehicles. Long Term Rental Plan C is discontinued.