Office of Procedures, Records, and Forms

BPPM Revision Memorandum

 

December 12, 2007

TO: Manual Users
FROM: Ralph Jenks, Manager
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number Three Hundred Eleven

 

This BPPM revision includes the following changes:

Nonservice Pay Authorization 30.30

This revision:

  • Adds an instruction to indicate whether or not recipient is a U.S. citizen, and if not, to enter the visa type.
  • Adds a disclaimer to clarify that SSN is requested only for individuals who do not have a WSU ID number. WSU uses disclosed SSNs for IRS reporting purposes only.
  • Adds a statement to the policy overview to clarify that recipients may not have a related employment relationship with the University while receiving nonservice payments.

General Purchasing Information 70.01

This revision adds special purchasing information for purchases of carpeting, floor coverings, window coverings, and furniture (except furniture pieces requiring minimal or minor assembly). Purchases by Housing and Dining Services are excepted from these procedures.

Departmental Requisition 70.10

This revision updates the procedures for using, completing, approving, and determining the status of Departmental Requisitions.

The revision also adds special purchasing information for purchases of carpeting, floor coverings, window coverings, and furniture (except furniture pieces requiring minimal or minor assembly). Purchases by Housing and Dining Services are excepted from these procedures.

Freight Discount Contracts 80.28

This revision:

  • Removes the FedEx contract account number. Departments must contact Central Receiving to obtain a discount contract account number for shipments with FedEx.
  • Updates the discussion of pricing agreements and preferred freight carriers for small package delivery, less than truck load (LTL), and truck load shipments.
  • Updates the departmental procedures for obtaining the lowest shipping rates available for incoming shopments and tracking shipments.

Recycling 80.80

This revision updates the information and procedures for recycling at the WSU Pullman campus and adds recycling information resources for the WSU Spokane, WSU Tri-Cities, and WSU Vancouver campuses.