Office of Procedures, Records, and Forms

BPPM Revision Memorandum


DATE: February 26, 2008
FROM: Ralph Jenks, Director
TO: Manual Users
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number Three Hundred Sixteen


This BPPM revision includes the following changes:

Payment Card Data Security Compliance 30.61

All University departments which process credit card transactions are required to adopt and implement tools, practices, and policies to comply with these payment card security standards.

Workplace Violence 50.30

This revision adds a Workplace Violence Incident Report form to 50.30.8 as the document used to report workplace violence incidents to the campus Human Resource Services office.

Note: If physical injuries result from the workplace violence incident, the manager or supervisor is to also complete an Incident Report to report those injuries. (See S25.20.)

Form: Telework Agreement 60.34.8-10

This housekeeping change specifies that the Human Resource Services copy of the telework agreement is to be filed in the employee’s official personnel folder in HRS.

Employee Departure Procedures 60.74

Departments are to document the completion of required items when an individual resigns, retires, or is separated from the department or the University. Departments may use the Departure Checklist provided in this new section or a departmental checkout document to ensure that all applicable personnel, payroll, computing, financial, property, and safety-related procedures are completed when an individual leaves departmental or University employment.

The checklist is not all inclusive and a department may have additional requirements. The department attaches notation of the completion of any additional departure requirement to the Departure Checklist or includes the information on a departmental checkout document.

Renting Non-Public Facilities for Meetings 70.32

This new section provides policies and procedures for renting or leasing non-public facilities for meetings in accordance with state Office of Financial Management (OFM) requirements.

Cellular Telephones 85.45

This revision increases the maximum monthly allowance for cellular telephone service plans from $120 to $150.