Office of Procedures, Records, and Forms

BPPM Revision Memorandum


DATE: March 8, 2011
FROM: Office of Procedures, Records, and Forms
TO: Manual Users
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number Three Hundred Seventy-Six


This BPPM revision includes the following changes:

Expenditure Transfers Between Funding Sources 30.25

This change adds a PDF version of the Expenditure Transfer Request form to the BPPM, on 30.25.9.

Managing Research Records 45.35

This new section provides requirements and responsibilities for recording, retaining, and providing access to research records.

Classification and Reclassification 60.02

This revision:

  • Removes procedures regarding project administrative professional (AP) appointments.
  • Updates the procedures regarding temporary AP appointments, providing procedures regarding short-term and long-term temporary AP appointments.

Background Checks 60.16

This revision includes the following changes:

  • Procedures are added regarding background checks for current employees.
  • Human Resource Services oversees the recruitment processes for all employee groups, in accordance with current University practices.
  • The title of this section is changed from Preemployment Background Checks.

Recruitment and Selection of Administrative Professional Personnel 60.17

This revision includes the following changes:

  • Adds a requirement regarding the provision of disclosure statements to non-U.S. citizen employees.
  • Adds temporary procedures for obtaining recruitment approval from the Budget Office.
  • Removes procedures regarding project AP appointments.
  • Updates and expands procedures regarding recruitment and renewal of temporary AP appointments.
  • The title of this section is changed from Selecting Administrative Professional Personnel.

All-University Records Retention Schedules: Safety Records 90.01.48-51

This amendment adds and/or updates the following records series on the All-University Records Retention Schedule:

  • Food Service Establishment Permits
  • Medical Surveillance Files
  • Registered Pesticide Application Records