Office of Procedures, Records, and Forms Policies and Procedures Revisions

BPPM Revision Memorandum


DATE: May 5, 2015
FROM: Office of Procedures, Records, and Forms
TO: Manual Users
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number Four Hundred Forty-Nine


This BPPM revision includes the following changes:

Accounts Receivable 30.56

This revision:

  • Updates the description of the University’s official financial receivables system to reflect current practices.
  • Adds requirements regarding the invoices issued by vending departments to clients.
  • Updates the guidelines regarding the review and approval of write-offs.
  • Updates the data requirements for department entries of write-offs in the department’s receivables system.

Student Financial System (zzusis) 30.57

This revision:

  • Changes the section title from Billing Receivables System (BRS).
  • Updates the procedures for processing charge transactions of non-University clients.
  • Adds contact information for questions and requests for access to Student Financial System.
  • Updates procedures and contact information for requesting access to aging reports regarding unpaid receivables.

Archival Services 90.02

This revision:

  • Changes location of University Archives from Holland and Terrell Library to just Terrell Library.
  • Removes “external” from reference to correspondence documenting basic University operation.
  • Revises digital recordings reference to encompass all types of digital recordings currently in use.