Office of Procedures, Records, and Forms Policies and Procedures Revisions

BPPM Revision Memorandum

 

DATE: July 8, 2015
FROM: Office of Procedures, Records, and Forms
TO: Manual Users
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number Four Hundred Fifty-One

 

This BPPM revision includes the following changes:

Merchandise and Consumable Inventories 20.53

This revision increases the inventory control point from $25,000 to $50,000, in accordance with state regulations.

 

Printing Services 80.05

This revision:

  • Revises the University Communications web navigation instructions to reflect current website navigation.
  • Updates CougarCopies locations and hours, and description of services offered.
  • Adds information about the “Peace of Mind” program.
  • Clarifies approval process for applying University brand standards to printed material.
  • Removes “disks” as an option to submit electronic files to University Communications.

 

Accessing Administrative Information Systems 85.33

This revision:

  • Removes the requirement for a department to have been assigned an ITS procedure number in order to use the mainframe computer.
  • Removes the PAPR: Electronic Departmental Requisition application from the list of AIS applications and from the table of approving administrative offices.
  • Removes the DARS: Degree Audit and Reporting System and the SOS: Service Order System applications from the table of approving administrative offices.
  • Adds notes indicating the following applications now contain historical data only:
    • BRS: Billing Receivables System
    • FINAID: Financial Aid and Scholarship System
    • HADARS: Housing and Dining Accounts Receivable System
    • OARS: Official Academic Records System
    • SRTS: Student Records Transcript System

 

Privately-Owned, Rented, or Chartered Aircraft 95.30

This revision:

  • Removes reference to the obsolete aircraft policy formerly included in the State Administrative and Accounting Manual (SAAM).
  • Removes reference to the Travel Authority routing process when using privately-owned aircraft.
  • Removes instructions for completing a Department Order for aircraft rentals or charters, and for using a department credit card for fuel expenses.
  • Adds information about insurance coverage limitations for WSU employees acting in the capacity of aircraft pilot or crew member.
  • Adds notes requiring each passenger’s name and relationship to WSU for a trip authorization.
  • Outlines the Purchasing Services approval process for aircraft rentals or charters.