Office of Procedures, Records, and Forms Policies and Procedures Revisions

BPPM Revision Memorandum

 

DATE: October 24, 2016
FROM: Office of Procedures, Records, and Forms
TO: Manual Users
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number Four Hundred Eighty

 

This BPPM revision includes the following changes:

Addressing Pullman Mail 80.19

This revision:

  • Removes references to the College Station Post Office, zip code 99165.
  • Adds departmental responsibility for costs involved in printing stationery materials when the department moves to a new location that requires a change in mail stop.

Mailing Services 80.20

This revision:

  • Adds the option for WSU Pullman individuals to use Cougar Express Mail to send personal mail.
  • Removes the option of mailing services departments to use the online employee directory to generate mailing lists for official WSU mailings.
  • Updates the list of Pullman campus locations for mid-afternoon rush mail pickup to reflect current practices.
  • Updates the regular pickup/delivery and late mail pickup information for WSU Spokane.
  • Updates procedures regarding preparing mailing item groups of ten or more and business reply format.
  • Updates the contact information for the campus mailing services offices.

Interdepartmental Mail 80.21

This revision updates:

  • The procedures for accessing individual mail codes and envelope supplies, and contacting WSU Pullman Mailing Services.
  • The procedures regarding mailing list distribution at WSU Pullman.
  • The contact information for the campus mailing services offices.
  • The brief discussion of procedures regarding courier services.
  • The procedures for addressing mail items.
  • The procedures for notifying campus mailing services offices of heavy or bulky items for pickup.

Incoming U.S. Mail 80.22

This revision:

  • Changes the amount of time personal mail service is provided for new employees.
  • Adds the provision of allowing personal packages to be delivered to all employees.
  • Adds the policy that University mailing services departments refuse delivery of postage due items.
  • Updates the contact information for the campus mailing services offices. This includes the addition of contact information regarding mailing service at WSU North Puget Sound at Everett.

Forwarding Mail 80.23

This revision updates the contact information for the campus mailing services office. This includes the addition of contact information regarding mailing service at WSU North Puget Sound at Everett.

Outgoing Mail 80.24

This revision:

  • Adds the option for WSU Pullman individuals to use Cougar Express Mail to send personal mail.
  • Clarifies that returned merchandise from WSU Pullman departments sent through any carrier other than the U.S. Postal Service (USPS) is not routed through Mailing Services.
  • Updates the instructions regarding postage and mail preparation to reflect current USPS and campus mailing services practices.
  • Adds information regarding tracking services for domestic package services.
  • Removes procedures for obtaining Canadian mail code directories from University Mailing services office, in accordance with current WSU practices.
  • Updates the information regarding domestic and international mail classes and special services, in accordance with current USPS and WSU campus practices.

Addressing Foreign Mail 80.25

This revision:

  • Updates the requirements for preparing foreign mail, including changes regarding customs declaration forms, in accordance with current USPS regulations.
  • Removes mailing list update service information.
  • Updates the contact information for the campus mailing services office. This includes the addition of contact information regarding mailing service at WSU North Puget Sound at Everett.