Office of Procedures, Records, and Forms

BPPM Revision Memorandum

 

DATE: August 7, 2017
FROM: Office of Procedures, Records, and Forms
TO: Manual Users
SUBJECT: Business Policies and Procedures Manual
Revision Letter Number Four Hundred Ninety-Six

 

This BPPM revision includes the following changes:

Department Orders 70.07

This revision:

  • Clarifies that employees must obtain an AIS User ID prior to being granted access to the Department Order (DO) system in the PAPR AIS application.
  • Adds a requirement for employees to complete state-mandated training prior to being granted access to generate DOs.
  • Updates the procedures for requesting authorization to generate DOs.
  • Adds procedures for view-only access to DOs.
  • Updates the policy to prohibit the use of DOs for payments of nonemployee labor for services subject to prevailing wages.
  • Adds a notation that Purchasing Services may grant exceptions to prohibited purchases on a case-by-case basis.
  • Clarifies when the net due payment is completed and the requirements for properly completed invoices.
  • Removes the notation that the tax amount does not appear on the vendor copy of a printed DO.
  • Updates the payment authorization procedures to add discussion of the rapid invoice payment process (RIP) option.
  • Updates the list of functions available in the DO Subsystem Menu.

 

Accessing Administrative Information Systems 85.33

This revision updates procedures by requiring employees to complete online state-mandated training prior to requesting access to the PAPR: Department Order application. The AIS Access Request form is updated as part of this revision.