All-University Records Retention Schedules
Legal Files
Record Series Title—Function/Purpose | Location (*Official Copy) | Retention and Disposition Action | Disposition Authority No. | Remarks |
---|---|---|---|---|
Compulsory Process Served On The University (Not Party To Litigation) Records relating to court orders, subpoenas and other compulsory legal processes served on the University, where the University is not a party to the litigation. Includes, but is not limited to:
| Department* | Retain until no longer needed for University business, then destroy. | GS 18006 Rev. 1 | |
Legal Advice and Issues Records relating to legal advice and opinions received by the University concerning the University's actions, statutes, rules, policies and procedures, etc. Also includes records relating to legal issues of concern to the University where not covered by a more specific records series. Includes, but is not limited to:
| Department* | Retain for 6 years after issue resolved and until advice no longer needed for University business, then destroy. | GS 18003 Rev. 1 | Essential |
Legal Advice and Issues (secondary copy) | Department (reference copy) | Retain until admin. purpose served, then destroy. | Secondary copy under GS 18003 Rev. 1 | |
Litigation Case Files -- Routine University records related to a particular litigation case involving the University which does not have profound influence on the administration of state government and/or the state of Washington. Includes, but is not limited to:
Excludes:
| Department* | Retain for 6 years after resolution of case (including appeals), then destroy. | GS 18004 Rev. 1 | Essential |
Litigation Case Files -- Significant University records related to a particular litigation case involving the University which has profound influence on the administration of state government and/or the state of Washington (such as Boldt, McCleary, WPPSS Bondholders, Doran, etc.). Includes, but is not limited to:
Excludes:
| Department* | Retain for 6 years after resolution of case (including appeals), then Transfer to Archives for appraisal and selective retention. | GS 18009 | Archival (appraisal required) Essential |