All-University Records Retention Schedules

Mail Services Records

Record Series Title--Function/PurposeLocation
(*Official Copy)
Retention and Disposition ActionDisposition Authority No.Remarks
Mail Delivery and Receipt
Records documenting the agency's incoming and outgoing physical mail (letters, packages, etc.). Includes, but is not limited to:

  • Certified/registered/insured mail logs and return receipts;
  • Postage meter logs/reports;
  • Private ground delivery registers/ receipts (UPS, Federal Express, etc.)
  • Signed pick up and delivery receipts;
  • United States Postal Service (USPS) forms (certificate of bulk mailing, etc.)
Note: Contracts/agreements/permits relating to mailing services and equipment are covered by GS 01050: Contracts and Agreements.

For WSU purposes, this series includes the Request for Shipment of Merchandise.
Controller's Office*
or
Campus Mailing Svcs.*
or
Central Receiving*
Retain for 6 years after
end of fiscal year,
then destroy.
GS 13003
Rev. 1
 
Mail Delivery and Receipt
(secondary copy)
Department
(reference copy)
Retain until
admin. purpose served,
then destroy.
Secondary copy under GS 13003
Rev. 1