{"id":21859,"date":"2016-10-20T17:04:16","date_gmt":"2016-10-21T00:04:16","guid":{"rendered":"http:\/\/policies.wsu.edu\/prf\/?page_id=21859"},"modified":"2025-10-31T08:59:09","modified_gmt":"2025-10-31T15:59:09","slug":"bppm-20-80","status":"publish","type":"page","link":"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-20-80\/","title":{"rendered":"20.80 Sale or Move of Surplus Equipment"},"content":{"rendered":"\n<h1 class=\"wp-block-heading wsu-font-size--xxmedium\">University Policies and Procedures Manual&nbsp;(previously Business Policies and Procedures Manual)<\/h1>\n\n\n\n<h2 class=\"wp-block-heading\">Sale or Move of Surplus Equipment<\/h2>\n\n\n<div class=\"wsu-row wsu-row--single\" >\r\n    \n<div class=\"wsu-column\"  style=\"\">\r\n\t\n\n<p><strong>UPPM 20.80<\/strong><\/p>\n<p><strong>For more information contact:<\/strong><br>&nbsp; &nbsp;Property Inventory<br>&nbsp; &nbsp;509-335-2057<br>&nbsp; &nbsp;fs.propinventory@wsu.edu<\/p>\n<hr>\n<div id=\"toc_container\">\n<h3>Contents<\/h3>\n<ul class=\"toc_list\">\n<li><a href=\"#One_0\">1.0   Policy<\/a><\/li>\n<ul class=\"toc_list\">\n<li><a href=\"#One_1\">1.1   Move Without Reimbursement<\/a><\/li>\n<li><a href=\"#One_2\">1.2   Sale<\/a><\/li>\n<\/ul>\n<\/ul>\n<\/div>\n<h3 id=\"One_0\">1.0   Policy<\/h3>\n<p>One WSU department may move equipment to another WSU department. A WSU department may sell equipment to another department if the original support funding does not preclude the sale.<\/p>\n<p>A WSU department may also move surplus equipment to Surplus Stores (see <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-20-76\/\">UPPM 20.76<\/a>).<\/p>\n<p><strong>Note:<\/strong> While WSU departments may move and sell equipment directly to other University departments, Surplus Stores is the only WSU department authorized to sell surplus University material to non-WSU entities and to dispose of University property (see <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-20-76\/\">UPPM 20.76<\/a>).<\/p>\n<h4 id=\"One_1\">1.1   Move Without Reimbursement<\/h4>\n<p>If a fund transfer is not involved, the department moving the item issues an Inventory Control Report. The department is responsible for e-mailing a copy of the Inventory Control Report to&nbsp;<a href=\"mailto:fs.propinventory@wsu.edu\">Property Inventory<\/a> (see <a href=\"http:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-20-50\/\">UPPM 20.50<\/a>).<\/p>\n<h4 id=\"One_2\">1.2   Sale<\/h4>\n<p>If a department seeks reimbursement for an item it wishes to sell:<\/p>\n<ul>\n<li>The requisitioning department initiates an IRI. The appropriate worktags are included in the&nbsp;<b>Requisitioning Department<\/b>&nbsp;block&nbsp;(see&nbsp;<a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-70-05\/\">UPPM 70.05<\/a>).&nbsp;<em>Equipment Transfer<\/em>&nbsp;is indicated under Department in the&nbsp;<b>Supplier Department<\/b>&nbsp;block (see&nbsp;<a href=\"#fig1\">Figure 1<\/a>).<\/li>\n<li>The supplier department (selling department) adds the original transaction number and inventory ID number in the&nbsp;<strong>De<\/strong><strong>scription<\/strong>&nbsp;field and enters the applicable worktags in the&nbsp;<strong>Supplier Department&nbsp;<\/strong>block.\n<p>The supplier department must then create a Manual Accounting Adjustment journal entry in Workday to process the sale, attaching the IRI as documentation.<\/p>\n<\/li>\n<li>If the original funding is from a grant or contract, the selling department checks with Sponsored Programs Services (SPS) in the Controller\u2019s Office before completing the transaction to ensure to ensure proper treatment of the proceeds (e.g., applicable credit to sponsored project; return to sponsor; retained by selling department). <strong>Note:<\/strong> The sponsoring agency must approve the sale or move of any federally-owned equipment when funded from an active federally-sponsored project.<\/li>\n<li>If the item is recorded on the University inventory, the selling department issues an Inventory Control Report and e-mails it to the receiving department. See&nbsp;<a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-20-50\/\">UPPM 20.50<\/a>&nbsp;for form instructions.<\/li>\n<li>When the signed copy is returned to the selling department, the selling department e-mails a copy to<a href=\"mailto:fs.propinventory@wsu.edu\"> Property Inventory<\/a>.<\/li>\n<\/ul>\n<p><a name=\"fig1\"><\/a><\/p>\n<p><a href=\"https:\/\/wpcdn.web.wsu.edu\/wp-fais\/uploads\/sites\/2980\/2022\/11\/20.80_Fig1.png\"><img decoding=\"async\" loading=\"lazy\" class=\"wp-image-56141 size-medium aligncenter\" src=\"https:\/\/wpcdn.web.wsu.edu\/wp-fais\/uploads\/sites\/2980\/2022\/11\/20.80_Fig1-396x249.png\" alt=\"\" width=\"396\" height=\"249\" srcset=\"https:\/\/wpcdn.web.wsu.edu\/wp-fais\/uploads\/sites\/2980\/2022\/11\/20.80_Fig1-396x249.png 396w, https:\/\/wpcdn.web.wsu.edu\/wp-fais\/uploads\/sites\/2980\/2022\/11\/20.80_Fig1-792x498.png 792w, https:\/\/wpcdn.web.wsu.edu\/wp-fais\/uploads\/sites\/2980\/2022\/11\/20.80_Fig1-768x483.png 768w, https:\/\/wpcdn.web.wsu.edu\/wp-fais\/uploads\/sites\/2980\/2022\/11\/20.80_Fig1-1536x965.png 1536w, https:\/\/wpcdn.web.wsu.edu\/wp-fais\/uploads\/sites\/2980\/2022\/11\/20.80_Fig1-2048x1287.png 2048w, https:\/\/wpcdn.web.wsu.edu\/wp-fais\/uploads\/sites\/2980\/2022\/11\/20.80_Fig1-198x124.png 198w\" sizes=\"(max-width: 396px) 100vw, 396px\" \/><\/a><\/p>\n<p style=\"font-size: .8rem\">_______________________<br><strong>Revisions:<\/strong>&nbsp; Nov. 2022 (Rev <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-602\/\">602<\/a>); April 2008 (Rev. 318); May 2004 (Rev. 244); Mar. 1988 (Rev. 70)<\/p>\n\n<\/div>\r\n\n<\/div>","protected":false},"excerpt":{"rendered":"<p>University Policies and Procedures Manual&nbsp;(previously Business Policies and Procedures Manual) Sale or Move of Surplus Equipment<\/p>\n","protected":false},"author":1061,"featured_media":0,"parent":50633,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"wsuwp_university_location":[],"wsuwp_university_org":[],"_links":{"self":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/21859"}],"collection":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/users\/1061"}],"replies":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/comments?post=21859"}],"version-history":[{"count":32,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/21859\/revisions"}],"predecessor-version":[{"id":68542,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/21859\/revisions\/68542"}],"up":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/50633"}],"wp:attachment":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/media?parent=21859"}],"wp:term":[{"taxonomy":"wsuwp_university_location","embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/wsuwp_university_location?post=21859"},{"taxonomy":"wsuwp_university_org","embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/wsuwp_university_org?post=21859"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}