{"id":22011,"date":"2016-11-03T10:10:27","date_gmt":"2016-11-03T17:10:27","guid":{"rendered":"http:\/\/policies.wsu.edu\/prf\/?page_id=22011"},"modified":"2025-10-31T09:30:10","modified_gmt":"2025-10-31T16:30:10","slug":"bppm-30-51","status":"publish","type":"page","link":"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-30-51\/","title":{"rendered":"30.51 Till Cash Funds"},"content":{"rendered":"\n<h1 class=\"wp-block-heading wsu-font-size--xxmedium\">University Policies and Procedures Manual&nbsp;(previously Business Policies and Procedures Manual)<\/h1>\n\n\n\n<h2 class=\"wp-block-heading\">Till Cash Funds<\/h2>\n\n\n<div class=\"wsu-row wsu-row--single\" >\r\n    \n<div class=\"wsu-column\"  style=\"\">\r\n\t\n\n<p><strong>UPPM 30.51<\/strong><\/p>\n<p><strong>For more information contact:<\/strong><br>&nbsp; &nbsp;Controller&#8217;s Office<br>&nbsp; &nbsp;335-8165<\/p>\n<hr>\n<div id=\"toc_container\">\n<h3>Contents<\/h3>\n<ul class=\"toc_list\">\n<li><a href=\"#One_0\">1.0   Overview<\/a><\/li>\n<li><a href=\"#Two_0\">2.0   Establishing Fund<\/a><\/li>\n<ul class=\"toc_list\">\n<li><a href=\"#Two_1\">2.1   Memorandum<\/a><\/li>\n<\/ul>\n<li><a href=\"#Three_0\">3.0   Maintaining Fund<\/a><\/li>\n<ul class=\"toc_list\">\n<li><a href=\"#Three_1\">3.1   Original Amount<\/a><\/li>\n<li><a href=\"#Three_2\">3.2   Comingling Cash<\/a><\/li>\n<li><a href=\"#Three_3\">3.3   Locked Location<\/a><\/li>\n<\/ul>\n<li><a href=\"#Four_0\">4.0   Missing Cash<\/a><\/li>\n<li><a href=\"#Five_0\">5.0   Close-Out<\/a><\/li>\n<\/ul>\n<\/div>\n<h3 id=\"One_0\">1.0   Overview<\/h3>\n<p>Till cash funds provide departments and service centers with cash for making change in across-the-counter financial transactions.<\/p>\n<p>Such funds are used exclusively for transactions involving official University business.<\/p>\n<p>Till cash funds are not used to purchase goods or services. See <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-30-50\/\">UPPM&nbsp;30.50<\/a> for discussion of petty cash funds.<\/p>\n<h3 id=\"Two_0\">2.0   Establishing Fund<\/h3>\n<p>All new till cash funds must be approved by the University Controller.<\/p>\n<h4 id=\"Two_1\">2.1   Memorandum<\/h4>\n<p>Initiate a requesting memorandum to the Controller at least 10 days before the fund is needed. The memorandum includes the following:<\/p>\n<ul>\n<li>Name and account code of the department or service center.<\/li>\n<li>Amount required.<\/li>\n<li>Specific time period the money is needed.\n<p>If the till cash fund is needed only at certain times of the year, e.g., registration, annual conferences, the cash is returned to the Controller&#8217;s Office at the termination of the specified event.<\/p>\n<\/li>\n<li>Purpose and justification for the fund.<\/li>\n<li>Specific location of the fund. Include building and room number.<\/li>\n<li>Planned precautions and available facilities to safeguard the fund.<\/li>\n<li>Name of the fund custodian who will be responsible for safeguarding and using the fund.\n<p>Note: Administrators are responsible for notifying the Controller&#8217;s Office when the fund custodian changes.<\/p>\n<\/li>\n<li>Approval signature of the department chair or equivalent administrator.<\/li>\n<\/ul>\n<p>If the Controller grants approval, Controller&#8217;s Office personnel send a check for the specified amount to the fund custodian. The fund custodian cashes the check at the Cashier&#8217;s window in French Administration.<\/p>\n<h3 id=\"Three_0\">3.0   Maintaining Fund<\/h3>\n<h4 id=\"Three_1\">3.1   Original Amount<\/h4>\n<p>The amount of cash in the fund must always equal the original amount.<\/p>\n<ul>\n<li>Borrowing from the fund for any reason is not allowed.<\/li>\n<li>The fund may not be used to cash checks.<\/li>\n<li>The fund is subject to audit at any time by WSU&#8217;s Internal Auditor or a state of Washington auditor.<\/li>\n<li>Departments or service centers must respond promptly to periodic confirmation memorandums from the Controller&#8217;s Office.<\/li>\n<\/ul>\n<h4 id=\"Three_2\">3.2   Comingling Cash<\/h4>\n<p>Fund cash is not to be combined with cash used for other purposes.<\/p>\n<h4 id=\"Three_3\">3.3   Locked Location<\/h4>\n<p>The custodian is responsible for locking the fund in an appropriate location when it is not being used. Keep large till cash funds in a vault or safe. Smaller funds may be locked in a file cabinet or desk drawer.<\/p>\n<h3 id=\"Four_0\">4.0   Missing Cash<\/h3>\n<p>Report the loss to the Controller&#8217;s Office and the Internal Auditor. Also notify WSU Police if theft is suspected.<\/p>\n<h3 id=\"Five_0\">5.0   Close-Out<\/h3>\n<p>When the fund is no longer needed, notify the Revenue Section of the Controller&#8217;s Office, and then deliver the entire amount to the Cashier&#8217;s window in French Administration.<\/p>\n<p style=\"font-size: .8rem\">_______________________<br><strong>Revisions:<\/strong>&nbsp; Apr. 2005 (Rev. 259); May 2000 (Rev. 162); Mar. 1981 &#8211; new policy (Rev. 42).<\/p>\n\n<\/div>\r\n\n<\/div>","protected":false},"excerpt":{"rendered":"<p>University Policies and Procedures Manual&nbsp;(previously Business Policies and Procedures Manual) Till Cash Funds<\/p>\n","protected":false},"author":1061,"featured_media":0,"parent":50633,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"wsuwp_university_location":[],"wsuwp_university_org":[],"_links":{"self":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/22011"}],"collection":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/users\/1061"}],"replies":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/comments?post=22011"}],"version-history":[{"count":24,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/22011\/revisions"}],"predecessor-version":[{"id":68560,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/22011\/revisions\/68560"}],"up":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/50633"}],"wp:attachment":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/media?parent=22011"}],"wp:term":[{"taxonomy":"wsuwp_university_location","embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/wsuwp_university_location?post=22011"},{"taxonomy":"wsuwp_university_org","embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/wsuwp_university_org?post=22011"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}