{"id":22573,"date":"2021-01-05T10:53:18","date_gmt":"2021-01-05T18:53:18","guid":{"rendered":"http:\/\/policies.wsu.edu\/prf\/?page_id=22573"},"modified":"2025-11-07T13:53:32","modified_gmt":"2025-11-07T21:53:32","slug":"bppm-80-15","status":"publish","type":"page","link":"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-80-15\/","title":{"rendered":"80.15 Shipping Services"},"content":{"rendered":"\n<h1 class=\"wp-block-heading wsu-font-size--xxmedium\">University Policies and Procedures Manual&nbsp;(previously Business Policies and Procedures Manual)<\/h1>\n\n\n\n<h2 class=\"wp-block-heading\">Shipping Services<\/h2>\n\n\n<div class=\"wsu-row wsu-row--single\" >\r\n    \n<div class=\"wsu-column\"  style=\"\">\r\n\t\n\n<p><strong>UPPM 80.15<\/strong><\/p>\n<p><strong>For more information:<\/strong><br>&nbsp; &nbsp;See <a href=\"#one_3\">Section 1.3<\/a> (Assistance)<\/p>\n<hr>\n<div id=\"toc_container\">\n<h3>Contents<\/h3>\n<ul class=\"toc_list\">\n<li><a href=\"#one_0\">1.0&nbsp;&nbsp; Shipping Service<\/a>\n<ul class=\"toc_list\">\n<li><a href=\"#one_1\">1.1&nbsp;&nbsp; Hazardous Materials<\/a><\/li>\n<li><a href=\"#one_2\">1.2&nbsp;&nbsp; Overnight Service<\/a><\/li>\n<li><a href=\"#one_3\">1.3&nbsp;&nbsp; Assistance<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"#two_0\">2.0&nbsp;&nbsp; Request Form<\/a>\n<ul class=\"toc_list\">\n<li><a href=\"#two_1\">2.1&nbsp;&nbsp; Request Forms or Documents<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"#three_0\">3.0&nbsp;&nbsp; Request Pickup<\/a><\/li>\n<li><a href=\"#four_0\">4.0&nbsp;&nbsp; Shipment&#8211;WSU Pullman<\/a><\/li>\n<li><a href=\"#five_0\">5.0&nbsp;&nbsp; Tracking Packages<\/a><\/li>\n<li><a href=\"#six_0\">6.0&nbsp;&nbsp; Packing Merchandise<\/a>\n<ul class=\"toc_list\">\n<li><a href=\"#six_1\">6.1&nbsp;&nbsp; Container<\/a><\/li>\n<li><a href=\"#six_2\">6.2&nbsp;&nbsp; Cushioning<\/a><\/li>\n<li><a href=\"#six_3\">6.3&nbsp;&nbsp; Sealing\/Taping<\/a><\/li>\n<li><a href=\"#six_4\">6.4&nbsp;&nbsp; Labeling<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<h3>1.0&nbsp; &nbsp;Shipping Service<\/h3>\n<p>Central Receiving and Delivery (CRD) processes outgoing shipments for University departments located on the Pullman campus. The respective campus mailing services offices process outgoing shipments for departments located at WSU Spokane, WSU Tri-Cities, and WSU Vancouver. <strong>Note:<\/strong> WSU Everett handles all mailing and shipping services through the campus front desk.<\/p>\n<p>Using the campus shipping and mailing services offices enables WSU to minimize service vehicle traffic on the Pullman, Spokane, Tri-Cities, and Vancouver campuses.<\/p>\n<h4 id=\"one_1\">1.1&nbsp; &nbsp; Hazardous Materials<\/h4>\n<p>Prior to requesting shipment of hazardous materials, refer to <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/safety-policies-procedures-manual\/sppm-5-40\/\">SPPM 5.40<\/a> and the Office of Research Assurances Hazardous Materials Shipping.<\/p>\n<h4 id=\"one_2\">1.2&nbsp; &nbsp; Overnight Service<\/h4>\n<p>Use CRD or campus mailing services for overnight shipments by Federal Express or other carriers offering overnight service (see also <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-80-28\/\">UPPM&nbsp;80.28<\/a>).<\/p>\n<h4 id=\"one_3\">1.3&nbsp; &nbsp; Assistance<\/h4>\n<p>Contact CRD or campus mailing services for assistance and advice. CRD and campus mailing services personnel can explain shipping and routing options. CRD and the campus mail service offices also provide rate quotes and insurance prices. See also <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-80-28\/\">UPPM&nbsp;80.28<\/a> regarding freight discounts and <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/safety-policies-procedures-manual\/sppm-5-40\/\">SPPM 5.40<\/a> regarding shipping hazardous materials.<\/p>\n<h5>1.3.a&nbsp; &nbsp;WSU Everett<\/h5>\n<p>For information concerning all WSU Everett shipping and mailing services, contact the front desk; telephone 425-405-1600.<\/p>\n<h5>1.3.b&nbsp; &nbsp;WSU Pullman<\/h5>\n<p>For more information concerning WSU Pullman shipping services, see the <a href=\"http:\/\/supplymanagement.wsu.edu\/cr-services-provided\/\">Central Receiving and Delivery<\/a> website, or telephone 509-335-5575.<\/p>\n<h5>1.3.c&nbsp; &nbsp;WSU Spokane<\/h5>\n<p>For more information concerning WSU Spokane shipping services, contact Mailing Services at 412 E. Spokane Falls Blvd., SCF 410A; telephone 509-368-6995.<\/p>\n<h5>1.3.d&nbsp; &nbsp;WSU Tri-Cities<\/h5>\n<p>For more information concerning WSU Tri-Cities shipping services, see <a href=\"https:\/\/tricities.wsu.edu\/shipping\/\">Shipping and Receiving Services<\/a>; telephone 509-372-7273.<\/p>\n<h5>1.3.e&nbsp; &nbsp;WSU Vancouver<\/h5>\n<p>For more information concerning all WSU Vancouver shipping services, see <a href=\"http:\/\/vancouver.wsu.edu\/mailroom\">WSU Vancouver Mailroom<\/a>, or telephone 360-546-9708.<\/p>\n<h3 id=\"two_0\">2.0&nbsp; &nbsp;Request Form<\/h3>\n<p>Shipping request forms direct the campus receiving or shipping office to do the following:<\/p>\n<ul>\n<li>Bill the specified account for shipping charges.<\/li>\n<li>Ship an outgoing package.<\/li>\n<\/ul>\n<h4 id=\"two_1\">2.1&nbsp; &nbsp; Request Forms or Documents<\/h4>\n<p>See below for shipping request forms or documents, which are available for use by campus departments.<\/p>\n<h5>2.1.a&nbsp; &nbsp;WSU Pullman<\/h5>\n<p>WSU Pullman departments use the Request for Shipment form to request shipping services. The form, including instructions, is available through WSU Pullman Facilities Services at: <a href=\"https:\/\/myfacilities.wsu.edu\/RequestForShipment.aspx\">myfacilities.wsu.edu\/RequestForShipment.aspx<\/a><\/p>\n<h5>2.1.b&nbsp; &nbsp;WSU Spokane<\/h5>\n<p>WSU Spokane departments use the online<a href=\"http:\/\/spokane.wsu.edu\/facilities\/mailing-services\/shipping-request-form\/\"> Shipping Request Form<\/a>.<\/p>\n<p><strong>Note:<\/strong> All laboratory research shipments must be inspected and approved for shipment by the research laboratory manager. Such shipments are to be taken to the research laboratory manager&#8217;s office for inspection and shipping.<\/p>\n<h5>2.1.c&nbsp; &nbsp;WSU Tri-Cities<\/h5>\n<p>WSU Tri-Cities departments use the Tri-Cities Request for Shipment form available from <a href=\"https:\/\/tricities.wsu.edu\/shipping\/\">Shipping and Receiving Services<\/a>; telephone 509-372-7273.<\/p>\n<h5>2.1.d&nbsp; &nbsp;WSU Vancouver<\/h5>\n<p>WSU Vancouver departments may obtain FedEx or UPS shipping forms from the Mailroom. Request instructions are available from the Mailroom upon request; telephone 360-546-9708; e-mail the <a href=\"mailto:van.mailroom@wsu.edu\">WSU Vancouver Mailroom<\/a>.<\/p>\n<h3 id=\"three_0\">3.0&nbsp; &nbsp;Request Pickup<\/h3>\n<p>Contact the campus shipping services office to request merchandise pickup.<\/p>\n<ul>\n<li>WSU Pullman senders contact CRD; telephone 509-335-5575.<\/li>\n<li>WSU Spokane senders contact Mail Services; telephone 509-368-6995.<\/li>\n<li>WSU Tri-Cities senders contact Shipping and Receiving Services; telephone 509-372-7273.<\/li>\n<li>WSU Vancouver senders contact the Mailroom; telephone 360-546-9708.<\/li>\n<\/ul>\n<h3 id=\"four_0\">4.0&nbsp; &nbsp;Shipment&#8211;WSU Pullman<\/h3>\n<p>CRD or the department providing the merchandise directly to the carrier enters <strong>Date Sent<\/strong>, <strong>Carrier<\/strong>, and <strong>Carrier Tracking Numbers<\/strong> onto the form and ships the merchandise. CRD charges the shipping costs, insurance, and\/or packing charges as an internal service delivery charge in Workday to the account indicated on the request form.<\/p>\n<h3 id=\"five_0\">5.0&nbsp; &nbsp;Tracking Packages<\/h3>\n<p>Obtain the carrier and tracking info from the completed shipment request form. Go to carrier website, find their tracking page, enter tracking number.<\/p>\n<ul>\n<li><a href=\"https:\/\/www.fedex.com\/en-us\/home.html\">Federal Express<\/a> (FedEx)<\/li>\n<li><a href=\"https:\/\/www.fedex.com\/en-us\/home.html\">United Parcel Service<\/a> (UPS)<\/li>\n<li>Other carriers &#8212; If unable to determine the carrier website contact CRD for assistance; telephone <a style=\"font-size: inherit\" href=\"tel:509-335-4529\">509-335-4529<\/a><span style=\"font-size: inherit\">.<\/span><\/li>\n<\/ul>\n<p>For tracking information after delivery to WSU, use carrier tracking number at <a href=\"https:\/\/tracking.wsu.edu\/\">WSU Package Tracking<\/a>.<\/p>\n<h3 id=\"six_0\">6.0&nbsp; &nbsp;Packing Merchandise<\/h3>\n<p>Perform the following steps when packing merchandise for shipment.&nbsp;<strong>Note:<\/strong> For shipping of hazardous materials, other requirements may apply. Refer to refer to <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/safety-policies-procedures-manual\/sppm-5-40\/\">SPPM 5.40<\/a> and the Office of Research Assurances <a href=\"http:\/\/ora.wsu.edu\/shipping-procedures\/\">Hazardous Materials Shipping<\/a>.<\/p>\n<h4 id=\"six_1\">6.1&nbsp; &nbsp; Container<\/h4>\n<p>Use a corrugated carton. Choose a carton having rigid construction with all the flaps intact. Remove old addresses and shipper numbers.<\/p>\n<h4 id=\"six_2\">6.2&nbsp; &nbsp; Cushioning<\/h4>\n<p>Pack with plenty of cushioning. Use at least two inches of cushioning material under, around, over and between the shipped items. The contents should not move inside the container during transit.<\/p>\n<h4 id=\"six_3\">6.3&nbsp; &nbsp; Sealing\/Taping<\/h4>\n<p>Do not wrap the box with paper. Seal the carton with sturdy fiberglass tape. Do not use cellophane tape, masking tape, or string.<\/p>\n<h4 id=\"six_4\">6.4&nbsp; &nbsp; Labeling<\/h4>\n<p>Use the label provided in the request for shipment form. Adhere label to package.<\/p>\n<p style=\"font-size: .8rem\">_______________________<br><strong>Revisions:<\/strong>&nbsp; Mar. 2024 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-623\/\">623<\/a>); Jan. 2021 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-560\/\">560<\/a>); Apr. 2014 (Rev. 430); May 2011 (rev. 379); Dec. 2008 (Rev. 333); Oct. 2007 (Rev. 306); Oct. 1999 (Rev. 151); Apr. 1998 (Rev. 117); July 1996 (Rev. 100); Mar. 1995 (Rev. 96); Sept. 1978 &#8211; new policy (Rev. 27).<\/p>\n\n<\/div>\r\n\n<\/div>","protected":false},"excerpt":{"rendered":"<p>University Policies and Procedures Manual&nbsp;(previously Business Policies and Procedures Manual) Shipping Services<\/p>\n","protected":false},"author":1061,"featured_media":0,"parent":50633,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"wsuwp_university_location":[],"wsuwp_university_org":[],"_links":{"self":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/22573"}],"collection":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/users\/1061"}],"replies":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/comments?post=22573"}],"version-history":[{"count":29,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/22573\/revisions"}],"predecessor-version":[{"id":68770,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/22573\/revisions\/68770"}],"up":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/50633"}],"wp:attachment":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/media?parent=22573"}],"wp:term":[{"taxonomy":"wsuwp_university_location","embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/wsuwp_university_location?post=22573"},{"taxonomy":"wsuwp_university_org","embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/wsuwp_university_org?post=22573"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}