{"id":22744,"date":"2021-01-05T11:44:04","date_gmt":"2021-01-05T19:44:04","guid":{"rendered":"http:\/\/policies.wsu.edu\/prf\/?page_id=22744"},"modified":"2025-11-07T16:03:38","modified_gmt":"2025-11-08T00:03:38","slug":"bppm-95-11","status":"publish","type":"page","link":"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-95-11\/","title":{"rendered":"95.11 Privately-Owned Motor Vehicles"},"content":{"rendered":"\n<h1 class=\"wp-block-heading wsu-font-size--xxmedium\">University Policies and Procedures Manual&nbsp;(previously Business Policies and Procedures Manual)<\/h1>\n\n\n\n<h2 class=\"wp-block-heading\">Privately-Owned Motor Vehicles<\/h2>\n\n\n<div class=\"wsu-row wsu-row--single\" >\r\n    \n<div class=\"wsu-column\"  style=\"\">\r\n\t\n\n<p><strong>UPPM 95.11<\/strong><\/p>\n<p><strong>For more information contact:<\/strong><br>&nbsp; &nbsp;Travel Services<br>&nbsp; &nbsp;<a href=\"tel:509-335-2034\">509-335-2034<\/a><\/p>\n<hr>\n<h3>Use<\/h3>\n<p>Normally, the use of a privately-owned motor vehicle is based upon University-related requirements rather than the personal preference or convenience of the traveler. (Washington State Department of Enterprise Services, <a href=\"https:\/\/des.wa.gov\/about\/policies-laws-rules\">Enterprise-Wide Transportation Policy<\/a> (DES Policy BR.01.01.)<\/p>\n<p>A WSU traveler may use a privately-owned motor vehicle for official University travel when:<\/p>\n<ul>\n<li>A Motor Pool vehicle is not available, or<\/li>\n<li>It is more advantageous or economical to the University to use a privately-owned vehicle than a Motor Pool vehicle as determined by the approving administrator.<\/li>\n<\/ul>\n<p><strong>Note:<\/strong> When transportation on a scheduled airline is available, tourist-class air fare is the maximum amount which is reimbursed regardless of the mode of transportation actually used (see also <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-95-07\/\">UPPM 95.07<\/a>).<\/p>\n<h3>Requirements for Drivers<\/h3>\n<p>See <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/safety-policies-procedures-manual\/sppm-7-10\/\">SPPM 7.10<\/a>.<\/p>\n<h3>Accident Reporting<\/h3>\n<p>See <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/safety-policies-procedures-manual\/sppm-7-20\/\">SPPM 7.20<\/a>.<\/p>\n<h3>Reimbursement<\/h3>\n<p>All claims for personal vehicle mileage are for travel that is <b>both critical and necessary<\/b> for University business. (<a href=\"https:\/\/ofm.wa.gov\/sites\/default\/files\/public\/legacy\/policy\/10.50.htm\">SAAM 10.50.25.b<\/a>)<\/p>\n<p>Complete an Expense Report in Workday to obtain reimbursement for mileage expense. (See <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-95-20\/\">UPPM 95.20<\/a> and the <a href=\"https:\/\/confluence.esg.wsu.edu\/display\/WKB\/Workday\">Workday Create Expense Report reference guide<\/a>.) See UPPM 95.19 for the current private motor vehicle mileage rate.<\/p>\n<h4>Figuring Mileage<\/h4>\n<p>Departments may use maps, highway guides, or actual odometer readings to determine mileage.<\/p>\n<h5>Maps and Guides<\/h5>\n<p>Use standard highway mileage guides for mileage. If maps or guides are used to determine point-to-point mileage, vicinity miles as determined by odometer readings must be shown on the Expense Report in Workday as a separate figure for each day&#8217;s travel.<\/p>\n<h5>Odometer Readings<\/h5>\n<p>Departments may elect to reimburse either in-state or out-of-state mileage, or both, on the basis of actual odometer readings. Enter the total daily mileage on the Expense Report in Workday, as directed. (See <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-95-20\/\">UPPM 95.20<\/a> and the <a href=\"https:\/\/confluence.esg.wsu.edu\/display\/WKB\/Workday\">Workday Create Expense Report reference guide<\/a> for instructions.) Indicate that the mileage is based upon odometer readings.<\/p>\n<p style=\"font-size: .8rem\">_______________________<br><strong>Revisions:<\/strong>&nbsp; May 2022 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-594\/\">594<\/a>); Jan. 2021 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-560\/\">560<\/a>); Oct. 2009 (Rev. 347); Nov. 2000 (Rev. 173); July 1996 (Rev. 100); Jan. 1994 (Rev. 94); Aug. 1993 (Rev. 92); July 1990 (Rev. 81); July 1989 &#8211; new policy (Rev. 77).<\/p>\n\n<\/div>\r\n\n<\/div>","protected":false},"excerpt":{"rendered":"<p>University Policies and Procedures Manual&nbsp;(previously Business Policies and Procedures Manual) Privately-Owned Motor Vehicles<\/p>\n","protected":false},"author":1061,"featured_media":0,"parent":50633,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"wsuwp_university_location":[],"wsuwp_university_org":[],"_links":{"self":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/22744"}],"collection":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/users\/1061"}],"replies":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/comments?post=22744"}],"version-history":[{"count":24,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/22744\/revisions"}],"predecessor-version":[{"id":68848,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/22744\/revisions\/68848"}],"up":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/50633"}],"wp:attachment":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/media?parent=22744"}],"wp:term":[{"taxonomy":"wsuwp_university_location","embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/wsuwp_university_location?post=22744"},{"taxonomy":"wsuwp_university_org","embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/wsuwp_university_org?post=22744"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}