{"id":22760,"date":"2022-01-14T09:30:59","date_gmt":"2022-01-14T17:30:59","guid":{"rendered":"http:\/\/policies.wsu.edu\/prf\/?page_id=22760"},"modified":"2025-11-07T16:20:42","modified_gmt":"2025-11-08T00:20:42","slug":"bppm-95-19","status":"publish","type":"page","link":"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-95-19\/","title":{"rendered":"95.19 Travel Rates"},"content":{"rendered":"\n<h1 class=\"wp-block-heading wsu-font-size--xxmedium\">University Policies and Procedures Manual&nbsp;(previously Business Policies and Procedures Manual)<\/h1>\n\n\n\n<h2 class=\"wp-block-heading\">Travel Rates<\/h2>\n\n\n<div class=\"wsu-row wsu-row--single\" >\r\n    \n<div class=\"wsu-column\"  style=\"\">\r\n\t\n\n<p><strong>UPPM 95.19<\/strong><\/p>\n<p><strong>For more information contact:<\/strong><br>&nbsp; &nbsp;Payment Services<br>&nbsp; &nbsp;<a href=\"tel:509-335-2060\">509-335-2060<\/a><\/p>\n<hr>\n<div id=\"toc_container\">\n<h3>Contents<\/h3>\n<ul>\n<li><a href=\"#One_0\">1.0&nbsp;&nbsp;&nbsp; Introduction<\/a><\/li>\n<li><a href=\"#Two_0\">2.0&nbsp;&nbsp;&nbsp; Vehicle Rates<\/a>\n<ul>\n<li><a href=\"#Two_1\">2.1&nbsp;&nbsp;&nbsp; Motor Vehicles<\/a><\/li>\n<li><a href=\"#Two_2\">2.2&nbsp;&nbsp;&nbsp; Motor Pool Vehicles<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"#Three_0\">3.0&nbsp;&nbsp;&nbsp; Meals and Lodging Per Diem Rates<\/a>\n<ul>\n<li><a href=\"#Three_1\">3.1&nbsp;&nbsp;&nbsp; Lodging<\/a><\/li>\n<li><a href=\"#Three_2\">3.2&nbsp;&nbsp;&nbsp; Meals<\/a><\/li>\n<li><a href=\"#Three_3\">3.3&nbsp;&nbsp;&nbsp; Additional Information<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<h3 id=\"One_0\">1.0&nbsp;&nbsp;&nbsp;Introduction<\/h3>\n<p>This section is comprised of rate schedules applicable to travel for University business. Review other sections of the travel chapter (<a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/\">UPPM Chapter 95<\/a>) for definitions of the rate structure and appropriate applications. Examples or other discussions may include former rates. Use the rates available at <a href=\"https:\/\/acctspay.wsu.edu\/welcome-to-travel-reimbursable-services\/\">WSU Travel and Reimbursable Services<\/a> under the <strong>Per Diem<\/strong> tab when preparing the Spend Authorization in Workday. (See <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-95-01\/\">UPPM 95.01<\/a> and the Workday Create Spend Authorization <a href=\"https:\/\/confluence.esg.wsu.edu\/display\/WKB\/Workday+Materials\">reference guide<\/a>.)<\/p>\n<p><strong>Note:<\/strong> Rate calculations are processed automatically in the Expense Report in Workday. (See<a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-95-20\/\"> UPPM 95.20<\/a> and the Workday Create Expense Report <a href=\"https:\/\/confluence.esg.wsu.edu\/display\/WKB\/Workday+Materials\">reference guide<\/a>.)<\/p>\n<h3 id=\"Two_0\">2.0&nbsp;&nbsp;&nbsp;Vehicle Rates<\/h3>\n<h4 id=\"Two_1\">2.1&nbsp;&nbsp;&nbsp;Motor Vehicles<\/h4>\n<p>Effective January 1 of each year the Washington State Office of Financial Management (OFM) sets reimbursement rates for privately-owned vehicles, including motorcycles and aircraft.<\/p>\n<p>The current mileage reimbursement rates for University business travel are available at <a href=\"https:\/\/acctspay.wsu.edu\/welcome-to-travel-reimbursable-services\/\"> WSU Travel and Reimbursable Services<\/a>. Use the rates posted under the <strong>Per Diem<\/strong> tab on that website when submitting travel expenses.<\/p>\n<p><strong>Note: <\/strong>Convert airplane nautical miles (NMs) into statute miles (SMs) when submitting an expense report. Use the formula: 1 NM equals 1.15077945 SM. See also <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-95-30\/\">UPPM 95.30<\/a>.<\/p>\n<p>See <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-95-11\/\">UPPM 95.11<\/a> for criteria for using a privately-owned motor vehicle.<\/p>\n<h4 id=\"Two_2\">2.2&nbsp;&nbsp;&nbsp;Motor Pool Vehicles<\/h4>\n<p>Refer to the <a href=\"https:\/\/facilities.wsu.edu\/motor-pool-rates\/\">Motor Pool Rates<\/a> website for the rate schedule.<\/p>\n<h3 id=\"Three_0\">3.0&nbsp;&nbsp;&nbsp;Meals and Lodging Per Diem Rates<\/h3>\n<p>Daily (per diem) rates include the total of the lodging rate plus the meals and incidentals (M&amp;IE) rate. The rates are set by various federal departments based on the travel locations.<\/p>\n<ul>\n<li>The U.S. General Services Administration (GSA) sets the <a href=\"https:\/\/www.gsa.gov\/travel\/plan-book\/per-diem-rates\">per diem rates for the continental U.S.<\/a> (CONUS).<\/li>\n<li>The U.S. Department of Defense sets the <a href=\"https:\/\/www.defensetravel.dod.mil\/site\/perdiem.cfm\">outside continental U.S. (OCONUS) per diem rates<\/a> for Alaska, Hawaii, and the U.S. territories and possessions.<\/li>\n<li>The U.S. Department of State sets <a href=\"https:\/\/aoprals.state.gov\/web920\/per_diem.asp\">foreign location per diem rates<\/a>.<\/li>\n<\/ul>\n<h4 id=\"Three_1\">3.1&nbsp;&nbsp;&nbsp;Lodging<\/h4>\n<p>For lodging rates by location, refer to the applicable per diem websites listed above.<\/p>\n<h5>3.1.a.&nbsp; Standard Continental USA (Not High Cost)<\/h5>\n<p>The maximum lodging amount applicable to non-high cost continental U.S. (CONUS) locations (also referred to as the standard per diem rate) for University business travel is available at <a href=\"https:\/\/acctspay.wsu.edu\/welcome-to-travel-reimbursable-services\/\">WSU Travel and Reimbursable Services<\/a> under the <strong>Per Diem<\/strong> tab.<\/p>\n<h4 id=\"Three_2\">3.2&nbsp;&nbsp;&nbsp;Meals<\/h4>\n<p>For meal rates by location, refer to the applicable per diem websites listed above.<\/p>\n<p>Effective October 1 of each year the OFM sets meal reimbursement rates. The percentage breakdown for individual meals and the maximum reimbursement allowed for specified meals in the continental U.S. (CONUS) is available at <a href=\"https:\/\/acctspay.wsu.edu\/welcome-to-travel-reimbursable-services\/\">WSU Travel and Reimbursable Services<\/a> under the <strong>Per Diem<\/strong> tab.<\/p>\n<p>Refer to the GSA <a href=\"https:\/\/www.gsa.gov\/travel\/plan-book\/per-diem-rates\">CONUS per diem rates<\/a>&nbsp;to determine which daily meal rate to apply.<\/p>\n<h4 id=\"Three_3\">3.3&nbsp;&nbsp;&nbsp;Additional Information<\/h4>\n<p>The following websites contain additional information on per diem rates:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.gsa.gov\/travel\/plan-book\/per-diem-rates\/frequently-asked-questions-per-diem\">Per Diem FAQs<\/a><\/li>\n<li><a href=\"https:\/\/www.ofm.wa.gov\/accounting\/administrative-accounting-resources\/travel\">Washington State Per Diem Maps<\/a><\/li>\n<\/ul>\n<p style=\"font-size: .8rem\">_______________________<br><strong>Revisions:<\/strong>&nbsp; Dec. 2024 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-638\/\">638<\/a>); Oct. 2024 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-633\/\">633<\/a>); Jan. 2024 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-621\/\">621<\/a>);Oct. 2023 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-615\/\">615<\/a>); Jan. 2023 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-607\/\">607<\/a>); 2022 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-600\/\">600<\/a>, <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-598\/\">598<\/a>, <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-596\/\">596<\/a>, <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-586\/\">586<\/a>); 2021 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-578\/\">578<\/a>, <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-561\/\">561<\/a>, <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-560\/\">560<\/a>); 2020 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-556\/\">556<\/a>, <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-542\/\">542<\/a>, <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-540\/\">540<\/a>); 2019 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-536\/\">536<\/a>, <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-529\/\">529<\/a>, <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-524\/\">524<\/a>); 2018 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-520\/\">520<\/a>, <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-518\/\">518<\/a>, <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-507\/\">507<\/a>); 2017 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-486\/\">486<\/a>, <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-484\/\">484<\/a>); 2016 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-481\/\">481<\/a>, <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-464\/\">464<\/a>); 2015 (Rev. 463, 459, 457, 444); 2014 (Rev. 427, 424); 2013 (Rev. 420, 407); 2011 (Rev. 373); 2010 (Rev. 366, 353); 2009 (Rev. 349); 2008 (Rev. 333, 324, 313); 2007 (Rev. 307, 292); 2006 (Rev. 271); 2005 (Rev. 268, 267, 257, 253); 2004 (Rev. 250, 241); 2003 (Rev. 236); 2002 (Rev. 220); 2001 (Rev. 176); 2000 (Rev. 154); 1999 (Rev. 137, 136); 1998 (Rev. 110); 1997 (Rev. 105, 1020; 1996 (Rev. 100); 1995 (Rev. 97); 1993 (Rev. 93); 1992 (Rev. 90); 1991 (Rev. 86); 1990 (Rev. 81); 1988 (Rev. 73); 1987 (Rev. 68); 1986 (Rev. 65; 64); 1984 (Rev. 55); 1983 (Rev. 53); 1981 (Rev. 43); 1980 (Rev. 40, 39; 38); 1979 (Rev. 340; 1978 (Rev. 29, 23); 1977 (Rev. 22, 21, 19, 16).<\/p>\n\n\n\n<p><\/p>\n\n<\/div>\r\n\n<\/div>","protected":false},"excerpt":{"rendered":"<p>University Policies and Procedures Manual&nbsp;(previously Business Policies and Procedures Manual) Travel Rates<\/p>\n","protected":false},"author":1061,"featured_media":0,"parent":50633,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"wsuwp_university_location":[],"wsuwp_university_org":[],"_links":{"self":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/22760"}],"collection":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/users\/1061"}],"replies":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/comments?post=22760"}],"version-history":[{"count":54,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/22760\/revisions"}],"predecessor-version":[{"id":68855,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/22760\/revisions\/68855"}],"up":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/50633"}],"wp:attachment":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/media?parent=22760"}],"wp:term":[{"taxonomy":"wsuwp_university_location","embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/wsuwp_university_location?post=22760"},{"taxonomy":"wsuwp_university_org","embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/wsuwp_university_org?post=22760"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}