{"id":47215,"date":"2021-06-24T10:30:43","date_gmt":"2021-06-24T17:30:43","guid":{"rendered":"https:\/\/policies.wsu.edu\/prf\/?page_id=47215"},"modified":"2025-11-06T15:51:11","modified_gmt":"2025-11-06T23:51:11","slug":"bppm-70-03","status":"publish","type":"page","link":"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-70-03\/","title":{"rendered":"70.03 Allowable Purchases by Function"},"content":{"rendered":"\n<h1 class=\"wp-block-heading wsu-font-size--xxmedium\">University Policies and Procedures Manual&nbsp;(previously Business Policies and Procedures Manual)<\/h1>\n\n\n\n<h2 class=\"wp-block-heading\">Allowable Purchases by Function<\/h2>\n\n\n<div class=\"wsu-row wsu-row--single\" >\r\n    \n<div class=\"wsu-column\"  style=\"\">\r\n\t\n\n<p><strong>UPPM&nbsp;70.03<\/strong><\/p>\n<p><strong>For more information contact:<\/strong><br>&nbsp; &nbsp;Purchasing Services<br>&nbsp; &nbsp;509-335-3541<\/p>\n<hr>\n<h3>Responsibility<\/h3>\n<p>The department chair (or equivalent administrator) is responsible for ensuring that all expenditures incurred by accounts under their authority are for appropriate and legitimate purchases.<\/p>\n<h3>Evaluation<\/h3>\n<p>When evaluating the appropriateness and allowability of a given purchase:<\/p>\n<ul>\n<li>Review pertinent WSU procedures, e.g., travel (<a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/\">UPPM&nbsp;Chapter 95<\/a>), purchasing (<a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/\">Chapter 70<\/a>).<\/li>\n<li>Make sure that the purchase is allowable within function (see Table 1A and Table 1B below).<\/li>\n<li>For purchases in function FN017, review the sponsor&#8217;s restrictions. If necessary, contact Sponsored Programs Services; telephone 509-335-2058.<\/li>\n<\/ul>\n<p><a name=\"table1a\"><\/a><\/p>\n<table style=\"border-collapse: collapse;width: 100%;height: 952px\">\n<caption style=\"text-align:left\"><b>Table 1A<\/b><\/caption>\n<thead>\n<tr style=\"height: 45px\">\n<td style=\"width: 33.3334%;text-align: center;height: 45px\" colspan=\"2\"><strong>Function<\/strong><\/td>\n<td style=\"width: 33.3334%;text-align: center;height: 45px\" colspan=\"2\"><strong>Allowable Purchases<\/strong><\/td>\n<td style=\"width: 33.3334%;text-align: center;height: 45px\" colspan=\"2\"><strong>Nonallowable Purchases<\/strong><\/td>\n<\/tr>\n<tr style=\"height: 43px\">\n<td style=\"width: 16.6667%;height: 43px;text-align: center\"><strong>Number<\/strong><\/td>\n<td style=\"width: 16.6667%;text-align: center;height: 43px\"><strong>Description<\/strong><\/td>\n<td style=\"width: 16.6667%;text-align: center;height: 43px\"><strong>Definition<\/strong><\/td>\n<td style=\"width: 16.6667%;text-align: center;height: 43px\"><strong>Examples<\/strong><\/td>\n<td style=\"width: 16.6667%;text-align: center;height: 43px\"><strong>Definition<\/strong><\/td>\n<td style=\"width: 16.6667%;text-align: center;height: 43px\"><strong>Examples*<\/strong><\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"height: 129px\">\n<td style=\"width: 16.6667%;vertical-align: top;height: 129px;text-align: center\">FN040<br>FN041 <br>FN042<br>FN043<br>FN044<\/td>\n<td style=\"width: 16.6667%;vertical-align: top;height: 129px\">Administration and<br>General Expense<\/td>\n<td style=\"width: 16.6667%;vertical-align: top;height: 864px\" rowspan=\"9\">\n<p>Goods and services which are necessary for completion of official University duties.<\/p>\n<p><\/p>\n<p>Special licenses, documents, etc. which are required to complete WSU job assignments, IF the employee did not receive notification of the need for such documents prior to hiring.<\/p>\n<\/td>\n<td style=\"width: 16.6667%;vertical-align: top;height: 864px\" rowspan=\"9\">\n<p>Job-related supplies, services and equipment. Special protective clothing, uniforms, travel and relocation costs.<\/p>\n<p><\/p>\n<p>Special driver&#8217;s licenses, passports, ID cards.<\/p>\n<\/td>\n<td style=\"width: 16.6667%;vertical-align: top;height: 864px\" rowspan=\"9\">\n<p>Any purchase items which are not used for official WSU business.<\/p>\n<p><\/p>\n<p>Transactions which result in economic benefit to a state employee. (UPPM 10.65 and 70.15) Purchase of items for an employee&#8217;s personal use.<\/p>\n<\/td>\n<td style=\"width: 16.6667%;vertical-align: top;height: 864px\" rowspan=\"9\">\n<p>Grocery items, flowers, coffee makers, alcoholic beverages, medication (unless approved for first aid kits in accordance with SPPM 2.42), clothing, office decorations, holiday decorations.<\/p>\n<hr>\n<p>*This listing of examples is not meant to be exhaustive.<\/p>\n<p>Specific listed items could be legitimate purchases in certain unusual situations. Contact Purchasing Services for clarification in such cases.<\/p>\n<\/td>\n<\/tr>\n<tr style=\"height: 87px\">\n<td style=\"width: 16.6667%;vertical-align: top;height: 87px;text-align: center\">FN032<br>FN034<br>FN067<\/td>\n<td style=\"width: 16.6667%;vertical-align: top;height: 87px\">Student Services<\/td>\n<\/tr>\n<tr style=\"height: 108px\">\n<td style=\"width: 16.6667%;vertical-align: top;height: 108px;text-align: center\">FN046<br>FN048<br>FN049<br>FN051<\/td>\n<td style=\"width: 16.6667%;vertical-align: top;height: 108px\">Plant Operation and Maintenance<\/td>\n<\/tr>\n<tr style=\"height: 65px\">\n<td style=\"width: 16.6667%;vertical-align: top;height: 65px;text-align: center\">FN030<br>FN031<\/td>\n<td style=\"width: 16.6667%;vertical-align: top;height: 65px\">Libraries<\/td>\n<\/tr>\n<tr style=\"height: 108px\">\n<td style=\"width: 16.6667%;vertical-align: top;height: 108px;text-align: center\">FN001<br>FN003<br>FN009<br>FN074<\/td>\n<td style=\"width: 16.6667%;vertical-align: top;height: 108px\">Instruction and Departmental Research<\/td>\n<\/tr>\n<tr style=\"height: 65px\">\n<td style=\"width: 16.6667%;vertical-align: top;height: 65px;text-align: center\">FN024<\/td>\n<td style=\"width: 16.6667%;vertical-align: top;height: 65px\">Ancillary Support Services<\/td>\n<\/tr>\n<tr style=\"height: 65px\">\n<td style=\"width: 16.6667%;vertical-align: top;height: 65px;text-align: center\">FN025<\/td>\n<td style=\"width: 16.6667%;vertical-align: top;height: 65px\">Academic Administration<\/td>\n<\/tr>\n<tr style=\"height: 129px\">\n<td style=\"width: 16.6667%;vertical-align: top;height: 129px;text-align: center\">FN005<br>FN006<br>FN007<br>FN018<br>FN019<\/td>\n<td style=\"width: 16.6667%;vertical-align: top;height: 129px\">Extension and Public Service<\/td>\n<\/tr>\n<tr style=\"height: 108px\">\n<td style=\"width: 16.6667%;vertical-align: top;height: 108px;text-align: center\">FN013<br>FN014<br>FN015<br>FN025<\/td>\n<td style=\"width: 16.6667%;vertical-align: top;height: 108px\">Separately Budgeted Research (state-appropriated funds)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table style=\"border-collapse: collapse;width: 100%;height: 935px\">\n<caption style=\"text-align:left\"><b>Table 1B<\/b><\/caption>\n<thead>\n<tr style=\"height: 45px\">\n<td style=\"width: 33.3334%;text-align: center;height: 45px\" colspan=\"2\"><strong>Function<\/strong><\/td>\n<td style=\"width: 33.3334%;text-align: center;height: 45px\" colspan=\"2\"><strong>Allowable Purchases<\/strong><\/td>\n<td style=\"width: 33.3334%;text-align: center;height: 45px\" colspan=\"2\"><strong>Nonallowable Purchases<\/strong><\/td>\n<\/tr>\n<tr style=\"height: 43px\">\n<td style=\"width: 16.6667%;text-align: center;height: 43px\"><strong>Number<\/strong><\/td>\n<td style=\"width: 16.6667%;text-align: center;height: 43px\"><strong>Description<\/strong><\/td>\n<td style=\"width: 16.6667%;text-align: center;height: 43px\"><strong>Definition<\/strong><\/td>\n<td style=\"width: 16.6667%;text-align: center;height: 43px\"><strong>Examples<\/strong><\/td>\n<td style=\"width: 16.6667%;text-align: center;height: 43px\"><strong>Definition<\/strong><\/td>\n<td style=\"width: 16.6667%;text-align: center;height: 43px\"><strong>Examples*<\/strong><\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"height: 64px\">\n<td style=\"width: 16.6667%;height: 64px;vertical-align: top;text-align: center\">FN017<\/td>\n<td style=\"width: 16.6667%;height: 64px;vertical-align: top\">Federally Sponsored (research)<\/td>\n<td style=\"width: 16.6667%;height: 298px;vertical-align: top\" rowspan=\"4\">Same as functions in&nbsp;<a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-70-03\/#table1a\">Table 1-A<\/a>&nbsp;unless a sponsor&#8217;s agreement or regulations indicate special allowances.<\/td>\n<td class=\"column-4\" style=\"width: 16.6667%;height: 298px;vertical-align: top\" rowspan=\"4\">Direct specific questions to Sponsored Programs Services, telephone 509-335-2058.<\/td>\n<td class=\"column-5\" style=\"width: 16.6667%;height: 298px;vertical-align: top\" rowspan=\"4\">Same as functions in&nbsp;<a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-70-03\/#table1a\">Table 1-A<\/a>&nbsp;unless a sponsor&#8217;s regulations or agreement indicates special restrictions.<\/td>\n<td class=\"column-6\" style=\"width: 16.6667%;height: 298px;vertical-align: top\" rowspan=\"4\">General purpose equipment (e.g., office equipment, motor vehicles) or direct charges for administrative or clerical support unless provided for by prior agreement with the sponsor. (<a href=\"https:\/\/www.whitehouse.gov\/omb\/information-for-agencies\/circulars\/\">OMB Circular A-21<\/a>).<\/td>\n<\/tr>\n<tr style=\"height: 85px\">\n<td style=\"width: 16.6667%;height: 85px;vertical-align: top;text-align: center\">FN017<\/td>\n<td class=\"column-2\" style=\"width: 16.6667%;height: 85px;vertical-align: top\">Federally Sponsored (other sponsored activities)<\/td>\n<\/tr>\n<tr style=\"height: 64px\">\n<td style=\"width: 16.6667%;height: 64px;vertical-align: top;text-align: center\">FN017<\/td>\n<td class=\"column-2\" style=\"width: 16.6667%;height: 64px;vertical-align: top\">Nonfederally Sponsored (research)<\/td>\n<\/tr>\n<tr style=\"height: 85px\">\n<td style=\"width: 16.6667%;height: 85px;vertical-align: top;text-align: center\">FN017<\/td>\n<td class=\"column-2\" style=\"width: 16.6667%;height: 85px;vertical-align: top\">Nonfederally Sponsored (other sponsored activities)<\/td>\n<\/tr>\n<tr style=\"height: 85px\">\n<td style=\"width: 16.6667%;height: 85px;vertical-align: top;text-align: center\">FN061<br>FN065<br>FN078<\/td>\n<td class=\"column-2\" style=\"width: 16.6667%;height: 85px;vertical-align: top\">Other Enterprises<\/td>\n<td class=\"column-3\" style=\"width: 66.6668%;height: 85px;vertical-align: top\" colspan=\"4\">Same as functions in&nbsp;<a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-70-03\/#table1a\">Table 1-A<\/a><\/td>\n<\/tr>\n<tr style=\"height: 64px\">\n<td style=\"width: 16.6667%;height: 64px;vertical-align: top;text-align: center\">FN060<br>FN062<\/td>\n<td class=\"column-2\" style=\"width: 16.6667%;height: 64px;vertical-align: top\">Associated Students<\/td>\n<td class=\"column-3\" style=\"width: 33.3334%;height: 64px;vertical-align: top\" colspan=\"2\">Must be in conformance with the organization&#8217;s expenditure plan as approved by the Services and Activities Fee Committee.<\/td>\n<td class=\"column-5\" style=\"width: 33.3334%;height: 64px;vertical-align: top\" colspan=\"2\">Purchases which do not conform to the organization&#8217;s expenditure plan as approved by the S&amp;A Fee Committee.<\/td>\n<\/tr>\n<tr style=\"height: 85px\">\n<td style=\"width: 16.6667%;height: 85px;vertical-align: top;text-align: center\">FN057<\/td>\n<td class=\"column-2\" style=\"width: 16.6667%;height: 85px;vertical-align: top\">Scholarships\/Fellowships, Development Funds<\/td>\n<td class=\"column-3\" style=\"width: 33.3334%;height: 85px;vertical-align: top\" colspan=\"2\">Must be in conformance with stated desires of donor and the Establishment of Fund form.<\/td>\n<td class=\"column-5\" style=\"width: 33.3334%;height: 85px;vertical-align: top\" colspan=\"2\">Purchases which conflict with donor&#8217;s stated desires.<\/td>\n<\/tr>\n<tr class=\"row-10\" style=\"height: 64px\">\n<td class=\"column-1\" style=\"width: 16.6667%;height: 64px;vertical-align: top;text-align: center\">FN068<\/td>\n<td class=\"column-2\" style=\"width: 16.6667%;height: 64px;vertical-align: top\">Agency Accounts (non-WSU)<\/td>\n<td class=\"column-3\" style=\"width: 33.3334%;height: 64px;vertical-align: top\" colspan=\"2\">Must be in conformance with the organization&#8217;s objectives and\/or mission.<\/td>\n<td class=\"column-5\" style=\"width: 33.3334%;height: 64px;vertical-align: top\" colspan=\"2\">Purchases which conflict with the organization&#8217;s objectives and\/or mission.<\/td>\n<\/tr>\n<tr style=\"height: 43px\">\n<td style=\"width: 16.6667%;height: 43px;vertical-align: top;text-align: center\">FN073<\/td>\n<td style=\"width: 16.6667%;height: 43px;vertical-align: top\">Service Funds<\/td>\n<td class=\"column-3\" style=\"width: 66.6668%;height: 43px;vertical-align: top\" colspan=\"4\">Same as functions in&nbsp;<a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-70-03\/#table1a\">Table 1-A<\/a><\/td>\n<\/tr>\n<tr style=\"height: 43px\">\n<td style=\"width: 16.6667%;height: 43px;vertical-align: top;text-align: center\">FN066<\/td>\n<td style=\"width: 16.6667%;height: 43px;vertical-align: top\">Computing Services<\/td>\n<td class=\"column-3\" style=\"width: 66.6668%;height: 43px;vertical-align: top\" colspan=\"4\">Same as functions in&nbsp;<a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-70-03\/#table1a\">Table 1-A<\/a><\/td>\n<\/tr>\n<tr style=\"height: 43px\">\n<td style=\"width: 16.6667%;height: 43px;vertical-align: top;text-align: center\">Various<\/td>\n<td style=\"width: 16.6667%;height: 43px;vertical-align: top\">Capital Funds<\/td>\n<td class=\"column-3\" style=\"height: 43px;vertical-align: top\" colspan=\"4\">Same as functions in&nbsp;<a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-70-03\/#table1a\">Table 1-A<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>* This listing is not meant to be exhaustive. Specific listed items could be legitimate purchases in certain unusual situations. Contact Purchasing Services for clarification in such cases.<\/p>\n<p style=\"font-size: .8rem\">_______________________<br><strong>Revisions:<\/strong>&nbsp; June 2021 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-569\/\">569<\/a>); Jan. 2021 (Rev. <a href=\"https:\/\/policies.wsu.edu\/prf\/bppm-manual-revisions\/bppm-revision-560\/\">560<\/a>); Sept. 2014 (Rev 438); May 2007 (Rev. 297). <\/p>\n\n<\/div>\r\n\n<\/div>","protected":false},"excerpt":{"rendered":"<p>University Policies and Procedures Manual&nbsp;(previously Business Policies and Procedures Manual) Allowable Purchases by Function<\/p>\n","protected":false},"author":1061,"featured_media":0,"parent":50633,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_wsuwp_accessibility_report":null},"wsuwp_university_location":[],"wsuwp_university_org":[],"_links":{"self":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/47215"}],"collection":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/users\/1061"}],"replies":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/comments?post=47215"}],"version-history":[{"count":27,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/47215\/revisions"}],"predecessor-version":[{"id":68731,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/47215\/revisions\/68731"}],"up":[{"embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/pages\/50633"}],"wp:attachment":[{"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/media?parent=47215"}],"wp:term":[{"taxonomy":"wsuwp_university_location","embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/wsuwp_university_location?post=47215"},{"taxonomy":"wsuwp_university_org","embeddable":true,"href":"https:\/\/policies.wsu.edu\/prf\/wp-json\/wp\/v2\/wsuwp_university_org?post=47215"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}