University Records Retention Schedules

Mail Services Records

Note: Unless otherwise stated in the schedule, retention and disposition for other copies of records is “retain until administrative purpose served, then destroy.”
Mail Delivery and Receipt Records documenting the agency's incoming and outgoing physical mail (letters, packages, etc.). Includes, but is not limited to: Certified/registered/insured mail logs and return receipts; Postage meter logs/reports; Private ground delivery registers/ receipts (UPS, Federal Express, etc.) Signed pick up and delivery receipts; United States Postal Service (USPS) forms (certificate of bulk mailing, etc.) Note: Contracts/agreements/permits relating to mailing services and equipment are covered by GS 01050: Contracts and Agreements–General. For WSU purposes, this series includes the Request for Shipment of Merchandise. Official Copy: Controller's Office, Campus Mailing Services; Central Receiving and Delivery Retention and Disposition: Retain for 6 years after end of fiscal year, then destroy. Other Copies: Any Department DAN GS 13003 Rev. 1 (Mail Services Records)

Note: Unless otherwise stated in the schedule, retention and disposition for other copies of records is “retain until administrative purpose served, then destroy.”

Mail Delivery and Receipt

Records documenting the agency's incoming and outgoing physical mail (letters, packages, etc.). Includes, but is not limited to:

Certified/registered/insured mail logs and return receipts;
Postage meter logs/reports;
Private ground delivery registers/ receipts (UPS, Federal Express, etc.)
Signed pick up and delivery receipts;
United States Postal Service (USPS) forms (certificate of bulk mailing, etc.)

Note: Contracts/agreements/permits relating to mailing services and equipment are covered by GS 01050: Contracts and Agreements–General.

For WSU purposes, this series includes the Request for Shipment of Merchandise.

Official Copy: Controller's Office, Campus Mailing Services; Central Receiving and Delivery

Retention and Disposition: Retain for 6 years after end of fiscal year, then destroy.

Other Copies: Any Department

DAN GS 13003 Rev. 1 (Mail Services Records)