University Policies and Procedures Manual (previously Business Policies and Procedures Manual)

UPPM 60.44

For more information contact:
   Provost’s Office
   509-335-5581 / provost@wsu.edu

---

Form:

Annual Report of Outside Compensation for Faculty (PDF)

Note: See UPPM 10.65, Section 6 for information about preapproval for compensated outside activities that align with scholarship expectations, as well as a link to the preapproval form. All outside compensated activities must still be reported in the annual report in accordance with this policy. (See also Section 3.1.)

1.0   Policies

WSU faculty members are to report any of the following activities they receive compensation for, as stated in the current Faculty Manual.

• Compensated outside service; see Faculty Manual Section IV.D., Policy on Compensated Outside Service by Faculty Members.
• Extended professional activities; see Faculty Manual Section IV. E, Extended Professional Activities.
• Faculty authored, edited, or prepared scholarly materials; see Faculty Manual Section IV.I., Use of Faculty Authored, Edited, or Prepared Scholarly Material.

2.0   Definitions

2.1     Outside Assigned Duties

Activities outside assigned duties is defined as “faculty scholarly and scientific activities, beyond their core assigned duties, which contribute to WSU’s mission to create, transfer, distribute, and document scholarly and scientific knowledge.”

2.2     Consulting

Consulting is defined as “faculty providing professional expert advice related to their scholarly, technological, and scientific expertise.”

3.0   Approval

In the case of compensated outside service or extended professional activities, each employee discloses and obtains approval from the appropriate department chair or other supervisor for an activity beyond the employee’s WSU duties within five working days of the commencement of the activity. See Section 5.0.

3.1     Disclosure and Pre-Approval

Specific outside activities involving direct compensation to a faculty member outside of the faculty member’s regular University appointment may require disclosure and pre-approval, in accordance with the University ethics policy. See UPPM 10.65, Section 6.0 for requirements and procedures.

The faculty member may submit a disclosure or pre-approval request form or submit a memorandum. See UPPM 10.65, Section 6.1 for a link to the form or the list of required information for the memorandum.

Note: All outside compensated activities must still be reported in an annual report. (See Section 5.0.)

4.0   Scholarly Material Royalties

Students may be required to use textbooks or material written or created by a WSU faculty member. If a faculty member assigns their own work to a class or lab, they may not receive any financial gain from the sale of those materials for that specific class or lab (RCW 42.52.030). Any royalties from such sales must be declined, or donated to WSU, by the faculty member.

The faculty member must report annually regarding the sale of such materials and the disposition of royalties. See Section 5.0.

5.0   Annual Report

By November 1, each employee having commercial involvements in areas related to their University responsibilities submits a summary of those activities to the approving supervisor or department chair using the Annual Report of Outside Compensation for Faculty form. (See Form.)

Using the same form, the department compiles an annual report of activity for each academic year. (For this purpose, an academic year begins August 16 and runs through August 15.) The supervisor/department chair and the campus vice chancellor for academic affairs, if applicable, sign the form with the compiled information and route it to the dean or director for signature. The dean or director then routes it to the Provost and Executive Vice President.

_______________________
Revisions:  Oct. 2024 (Rev. 634); Sept. 2024 (Editorial change); Jan. 2022 (Rev. 585); Oct. 2000 (Rev. 172); July 1989 – new policy (Rev. 77).