Transitioning From a WSU-Owned Cell Phone and Plan
To a Personally-Owned Cell Phone and Plan

(Effective October 1, 2007)

The change in University policy for ownership and use of cell phones requires that individuals who use University-owned cell phones:

  • Obtain their own service, and either
  • Obtain their own cell phones, or
  • Make arrangements to obtain ownership of the University phones previously
    used.

The following provides guidelines for transitioning to the new system. See BPPM 85.45 for ongoing procedures for the new system.

If a department elects not to continue supporting University-supported cell phone service for an employee, the existing service is to be cancelled and the device is to be processed as surplus equipment in accordance with BPPM 20.76.

Transferring Existing Equipment

For employees continuing to carry phones for the convenience of the employer there may be an initial cost to the employee to retain a University-purchased phone based on the initial cost of the phone, the age of the phone, and resulting depreciation of the phone. The department should retain adequate documentation to support the disposition of the device.

Initial Cost Age Employee Acquisition Cost
Less than $100 Less than 6 Months 50% of initial purchase price
Less than $100 More than 6 Months 0%
More than $100 and
Less than $200		 Less than 1 Year 50%
More than $100 and
Less than $200		 More than 1 Year 0%
More than $200 Less than 1 Year 50%
More than $200 More than 1 Year and
Less than 2 Years		 25%
More than $200 More than 2 Years 0%

Transferring Plans

If the employee already has a plan, the procedures for transferring a WSU Sprint-Nextel Corporate Business Plan to a personal account for
cellular services are as follows.

Employees have three options:

  • Remain with Sprint-Nextel and transfer to the Employee Value Program (EVP),
  • Transfer to another provider (i.e.; Verizon, AT&T, etc.), or
  • Terminate the WSU Sprint-Nextel account.

If an account is being transferred, the employee may keep the cellular phone number with the approval of the department.

It is the responsibility of the employee or department to contact the service provider for service options and costs.

The transition time period is expected to be accomplished within six months of October 1, 2007.

Transfer to Sprint Employee Value Program

If the department is transferring WSU Sprint-Nextel cellular service to the Employee Value Program:

  • The department fills out a request to terminate service using the online service request forms at http://infotech.wsu.edu/communications/.

Select Service Request Forms. After entering Network ID, select the Sprint-Terminate Service form.

  • Indicate on the form a desire to transfer to the Sprint Employee Value Program.
  • Download the Application for Transfer of Service form.
  • Complete customer’s portion of the Application for Transfer of Service form and fax the form to Information Technology Communication and Network Services (CNS) at 509-335-5525, Attn: Shona Sorensen.
  • CNS completes the transferee’s portion of the form and faxes the completed form to Sprint-Nextel. CNS notifies the customer that the form has been sent.
  • Once the customer receives notification, the customer contacts Sprint-Nextel Corporate Support; telephone 888-788-4727 for preapproval. Preapproval constitutes a credit check and is required for new customers. For some customers, a one-year deposit may be required to set up an account.

The transfer process may take up to two or three billing cycles to become effective in Sprint’s billing system.

Transfer to an Alternate Provider

If the department is transferring a WSU Sprint-Nextel cellular number to an alternate provider:

  • The department fills out a request to transfer service using the online service request forms at http://infotech.wsu.edu/communications/.

Select Service Request Forms. After entering Network ID, select the Sprint-Terminate Service form.

  • Select Transfer to Alternate Cellular Provider and enter the alternate cellular provider’s name. Enter the employee’s departmental fax number in the comments field. Also enter a contact name and telephone number of the alternate cellular provider in the comments field.
  • CNS completes the transferee portion of the Application for Transfer of Service form and faxes the partially completed form to the employee’s department.
  • The department completes the customer portion of the Application for Transfer of Service form and forwards the form to the alternate provider.
  • CNS sends billing information to the alternate cellular provider, completing the transfer.

Terminate WSU Sprint-Nextel Account

If the department is terminating a WSU Sprint-Nextel account.

  • The department fills out a request to terminate service using the online service request forms at http://infotech.wsu.edu/communications/.

Select Service Request Forms. After entering Network ID, select the Sprint-Terminate Service form.

  • Select Terminate Sprint Service.
  • CNS sends a request to terminate service to Sprint-Nextel.

Note: Sprint’s billing cycle ends on the 28th of each month. CNS stops departmental billing, effective the end of the current month if the request is processed prior to the 28th. If the request is processed on or after the 28th, the billing stops the last day of the next month.