University Policies and Procedures Manual (previously Business Policies and Procedures Manual)

UPPM 30.45

For more information contact:
   Controller’s Office
   509-335-2024

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Form:  State of Washington Invoice Voucher

Overview

State agencies, including WSU, use the State of Washington Invoice Voucher to substantiate and authorize payment when purchase orders or field orders are not used. (SAAM 85.32.30.a)

Purposes

University departments process the following transactions with a State of Washington Invoice Voucher:

• Reimbursement of petty cash funds (see UPPM 30.50).
• Refund of a purchase paid by cash or check (see UPPM 30.55 and UPPM 30.59).
• Payment to an outside supplier (see UPPM 70.16, UPPM 80.24, and SPPM 3.16).
• Payment to a contractor, when a printed invoice is not available (see UPPM 70.21 and 70.50).
• Fee payment for a speaker or conference participant (see UPPM 95.25).
• Purchase of alcoholic beverages from the Washington State Liquor Store (see UPPM 70.29).
• Cash advance (see UPPM 40.21).

The form may be used for other transactions as appropriate.

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Revisions:  February 2021 (Rev. 563); July 2007 – new policy ( Rev. 300).