UPPM Revision #656

May 14, 2026

This UPPM revision includes the following policies:

10.19 Alcohol and Drug Policy

This revision:
 
  • Creates the WSU Alcohol Event Request form;
  • Creates a comprehensive policy on alcohol and drugs and consolidates existing legal authority and WSU policy;
  • Adds prohibitions and expectations regarding drugs and alcohol for students, employees, volunteers, visitors, and others while on University-controlled property or engaging in University activities;
  • Adds sections on controlled substances and legend drugs;
  • Adds requirements specific to federally-funded activities;
  • Adds sections on reporting policy violations and consequences for violations;
  • Establishes requirements, approval procedures, and a request form for events involving alcohol on and off University-controlled property, including an exception process for WSU-affiliate events during business hours; and
  • Incorporates and references other University policies such as driving University vehicles and annual reporting.

10.38 Policy on Policies

This revision:

  • Clarifies procedures for revising forms and appendices; and
  • Updates links throughout.

20.36 Facility Naming Policy

This revision:

  • Adds EVPFO authority to refer projects to Facility Names Committee;
  • Includes “gifts in place”, such as statues and memorial structures;
  • Clarifies requirements for service- and impact-based honorifics; and
  • Clarifies rights to deny naming requests.

30.61 Payment Card Data Security Compliance

This revision:

  • Adds responsibilities regarding merchant and terminal accounts; 
  • Updates website and third-party processing security requirements;
  • Simplifies process for PCI DSS assessments; and
  • Updates links and titles throughout.

55.56 Departmental Recognition Awards

This revision:

  • Changes the name of the policy from “Cash Awards to WSU Employees” to “Departmental Recognition Awards”;
  • Clarifies that the policy applies solely to departmental and unit recognition awards under RCW 41.60.150 and does not apply to centrally funded awards;
  • Clarifies that the $200 limit for these awards applies regardless of the source of WSU funds; and
  • Specifies the time required for physical checks to be processed.

60.12 Administrative Professional Salary Determination and Adjustment

This revision:

  • Updates the conditions needed for a stipend to be appropriate;
  • Adds a section outlining the need and requirements for temporary salary increases;
  • Updates bullet point on “extraordinary merit” as a reason for an out-of-cycle salary adjustment;
  • Updates the HRS process for reviewing an employee-requested position review; and
  • Adds a section outlining the requirements and process for a management-requested position review.

60.18 Recruitment and Selection of Classified Positions

This revision:

  • Removes references to protected and underrepresented classes when discussing equal opportunity employment;
  • Includes Recruiter and HRS in steps throughout the recruitment process;
  • Updates steps for changing an applicant’s status during the interview process;
  • Simplifies exceptional circumstances for exceptions to open recruitment;
  • States requirements for direct appointments not handled through Workday; and
  • Updates links to resources throughout.

60.21 Reasonable Accommodation of Employees

This revision:

  • Clarifies language around job functions;
  • Adds functions of an employee type, such as faculty modality requirements, to evaluation considerations for accommodation requests;
  • Provides PFML references within Section 4.6.e Disability Separation;
  • Corrects citations, grammar, and links; and
  • Updates formatting to match current policy template.

87.60 Personnel Security

This new policy outlines the access to systems, roles, and sanctions for WSU personnel.

95.01 Travel Management

This revision:

  • Clarifies approval and exception processes to reflect Workday protocol;
  • Updates definitions and specifications for “out of state travel”; and
  • Updates links and resources throughout.

95.05 Travel Advance

This revision:

  • Adds sections addressing advance repayment default; and
  • Updates links and resources throughout.

95.18 Extenuating Circumstances During University Travel

This revision:

  • Adds the purpose and applicability of the policy;
  • Clarifies expectations and procedures for travel alterations;
  • Clarifies coverage options for incurred medical costs;
  • Allows exceptions to cost of return;
  • Broadens coverage of the policy from injury/illness to extenuating circumstances; and
  • Changes the title from “Injury or Illness While on Travel Status” to “Extenuating Circumstances During University Travel”.

This revision includes the following policy retirements:

BOR 00 Introduction

  • The Board of Regents Policy Manual has moved to UPPM Chapter 01: Board of Regents. 
  • This policy’s information is now included in the introduction to the UPPM.

SPPM 1.10 Introduction

UPPM 00.01 Introduction