Office of Procedures, Records, and Forms Business Policies and Procedures Manual

New 7-07

For more information contact:
   Controller’s Office


State of Washington Invoice Voucher


State of Washington Invoice Voucher  (also available in FileMaker format)


State agencies, including WSU, use the State of Washington Invoice Voucher to substantiate and authorize payment when purchase orders or field orders are not used. (SAAM 85.32.30.a)


University departments process the following transactions with a State of Washington Invoice Voucher:

  • Payment to a contractor, when a printed invoice is not available (see BPPM 70.21 and 70.50).
  • Fee payment for a speaker or conference participant if the payment does not include travel expenses (see BPPM 95.25).
  • Purchase of alcoholic beverages from the Washington State Liquor Store (see BPPM 70.29).
  • Employee reimbursement for an approved purchase which the employee made with personal funds (see BPPM 70.20, 70.31, 70.33, and 70.61).

The form may be used for other transactions as appropriate.