Office of Procedures, Records, and Forms
Business Policies and Procedures Manual
FINANCE
30.45
New 7-07
For more information contact:
Controller’s Office
509-335-2024
State of Washington Invoice Voucher
Forms:
State of Washington Invoice Voucher (also available in FileMaker format)
Overview
State agencies, including WSU, use the State of Washington Invoice Voucher to substantiate and authorize payment when purchase orders or field orders are not used. (SAAM 85.32.30.a)
Purposes
University departments process the following transactions with a State of Washington Invoice Voucher:
- Reimbursement of petty cash funds (see BPPM 30.50).
- Refund of a purchase paid by cash or check (see BPPM 30.55 and BPPM 30.59).
- Payment to an outside vendor (see BPPM 70.16, BPPM 80.24, and SPPM 3.16).
- Payment to a contractor, when a printed invoice is not available (see BPPM 70.21 and 70.50).
- Fee payment for a speaker or conference participant if the payment does not include travel expenses (see BPPM 95.25).
- Purchase of alcoholic beverages from the Washington State Liquor Store (see BPPM 70.29).
- Cash advance (see BPPM 40.21).
- Employee reimbursement for an approved purchase which the employee made with personal funds (see BPPM 70.20, 70.31, 70.33, and 70.61).
The form may be used for other transactions as appropriate.