Business Policies and Procedures Manual
Chapter 30: Finance

Accounting for WSU Monies

BPPM 30.02

For more information contact:
Controller
509-335-2013

Policy

All WSU monies are accounted for by the University Controller’s Office. All WSU organizations, departments, offices and agencies must deposit and maintain their funds with the Controller’s Office. Note: This includes all student organizations recognized by the Union Board. (WAC 504-28-010)

Provided Services

The Controller’s Office provides the following accounting functions:

Cashier and deposit (see BPPM 30.52 and BPPM 30.53)
Billing
Investment
Disbursement
Maintenance of University accounting records.

WSU Monies

WSU monies include the following:

State appropriations.
Donations to WSU.
Note: Donations are initially routed to Advancement Services for receipting (see BPPM 30.70).
Grant and contract payments.
Revenues from sales or fee collections by WSU entities.
Revenues from WSU self-sustaining operations and service centers.
Recoveries of expenditure.

Exceptions

See BPPM 30.65 for information regarding monies maintained in commercial bank accounts.

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Revisions: January 2018 (Reviewed); Dec. 1987 (Rev. 69); Mar. 1983 – new policy (Rev. 51).