Administrative Policy Drafting Tips
The tips below help with drafting policies and procedures that are accessible, easily understood, and effective.
For any questions, contact Policies, Records, and Forms at firstname.lastname@example.org.
- Check to see if a WSU policy on the same topic already exists or overlaps.
- Look at other universities’ policies for ideas.
- Create an outline of the policy.
- Use the right template:
- Use simple, plain language and short sentences.
- Write with the intended audience in mind.
- Don’t use unnecessary words. For example, use “to” instead of “in order to” and “because” instead of “as a result of.”
- Keep it short. Don’t try to cover every possible situation.
- Make it helpful. State who (or which unit) needs to do what, and why.
- Make it enforceable. State how it is to be enforced and by whom.
- Use vertical lists and bullets to help the reader focus on important material.
- Check for compliance with laws, regulations, and industry standards.