BPPM Revision #496

August 7, 2017

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This BPPM revision includes the following changes:

Department Orders 70.07

This revision:

• Clarifies that employees must obtain an AIS User ID prior to being granted access to the Department Order (DO) system in the PAPR AIS application.
• Adds a requirement for employees to complete state-mandated training prior to being granted access to generate DOs.
• Updates the procedures for requesting authorization to generate DOs.
• Adds procedures for view-only access to DOs.
• Updates the policy to prohibit the use of DOs for payments of nonemployee labor for services subject to prevailing wages.
• Adds a notation that Purchasing Services may grant exceptions to prohibited purchases on a case-by-case basis.
• Clarifies when the net due payment is completed and the requirements for properly completed invoices.
• Removes the notation that the tax amount does not appear on the vendor copy of a printed DO.
• Updates the payment authorization procedures to add discussion of the rapid invoice payment process (RIP) option.
• Updates the list of functions available in the DO Subsystem Menu.

 

Accessing Administrative Information Systems 85.33

This revision updates procedures by requiring employees to complete online state-mandated training prior to requesting access to the PAPR: Department Order application. The AIS Access Request form is updated as part of this revision.