BPPM Revision #634

October 24, 2024

This BPPM revision includes the following changes:

10.37 Open Public Meeting Act Requirements

This revision:

  • Updates the requirements for applicable University bodies to comply with the Washington State Open Public Meetings Act (OPMA). (RCW 42.30)
  • Changes the title of the policy from Open Public Meeting Act Requirements.

30.28 Funds Transfer of Expense Reimbursements

This revision:

  • Clarifies the Workday processes for creating and making changes to a supplier and replaces the Funds Transfer Authorization form with two new forms for requesting electronic funds transfers (EFTs):
    • Electronic Funds Transfer Authorization (United States Based EFT Only)
    • Electronic Funds Transfer Authorization (International Based EFT Only)
  • Moves this policy from BPPM Chapter 95 (95.21) to Chapter 30 (30.28) because the content of this policy aligns better with finance, rather than travel.

30.30 Nonservice Pay Authorization

This revision updates the procedures and accompanying form for requesting nonservice pay disbursements. The changes include:

  • Clarifies routing and creation instructions for supplier accounts, external committee member accounts, and electronic funds transfers;
  • Adds indication of whether or not the payee is a current WSU student at time of payment;
  • Adds checkboxes to indicate the purpose of the payment;
  • Updates the types of allowable funds and the authorized spend category;
  • Adds requirement of certification by the recipient and the applicable Cost Center Manager.
  • Adds links to, and references, the ASWSU and Student Media Pay Authorization forms, which are related to this policy.

60.34 Telework and Remote Work

This revision:

  • Adds descriptions for the different types of telework.
  • Adds policy for telework compensation.
  • Updates the policy for travel between locations.
  • Clarifies Paid Family and Medical Leave (PFML) and WA Cares Fund Long Term Care (LTC) benefit policy for teleworkers.
  • Updates the policy for working outside the U.S.
  • Updates the instructions for submitting a telework agreement in Workday.
  • Updates the terms of a telework agreement.
  • Removes the Telework Agreement form (WSU1420) from the BPPM.
  • Reorganizes policy for clarity and conciseness.
  • Changes title from “Teleworking.”

60.44 Faculty Compensation Outside Assigned Duties

This revision:

  • Updates the annual report procedures regarding the required signatures.
  • Updates the signature fields for the Annual Report of Outside Compensation for Faculty form.
  • Adds brief descriptions of disclosure and pre-approval of compensated outside activities, which may be required in addition to the annual report. 

95.12 Rental Cars

This revision updates the requirements and procedures for checking out and using rental cars to add electric vehicle (EV) charging.

95.37 Fuel Credit Cards

This revision:

  • Updates the policies and procedures for obtaining, using, and keeping records for the new WSU fuel credit card going into effect October 1, 2024. Most of the processes are now be available on the Card Programs website.
  • Adds electric vehicle charging as a fueling option.
  • Removes Appendix 1 and Appendix 2 from the policy.
  • Revises the fuel card forms:
  • Fuel Card Application
  • Fuel Card Change Request
  • Fuel Card Custodian Agreement