Policies Currently Under Review
Policies listed below are currently being revised. You are welcome to request a draft copy to review and share any comments related to the revision with PRF or the policy owner. Contact policies@wsu.edu for more information.
UPPM 10.08 CougarCard
This proposed revision:
- Updates qualifying parties and uses of cards;
- Addresses existing third-party and non-electronic access methods in the list of recognized credentials;
- Includes “phasing out” of third-party contracts;
- Updates security requirements; and
- Adds requirements for CougarCard access to buildings.
UPPM 30.98 Direct Deposit of Excess Financial Aid Funds
This proposed revision:
- Clarifies the purpose of the policy;
- Adds informatino on physical checks sent to out-of-date mailing addresses;
- Updates direct deposit enrollment information to reflect current TouchNet procedures and requirements; and
- Updates timeline of disbursement.
UPPM 45.10 University Centers and Institutes Governance
This new policy outlines requirements and procedures for effectively establishing, governing, and maintaining University centers and institutes.
UPPM 45.30 Responding to Allegations of Research Misconduct
This proposed revision:
- Adds information on the “subsequent use exception”;
- Updates the list of relevant definitions;
- Requires written determination from Deciding Official;
- Expands sponsor, federal sponsor, and additional respondent notification requirements;
- Adds individual requirement for reporting potential research misconduct;
- Clarifies joint proceedings;
- Updates confidentiality requirements and “need to know” qualifications;
- Adds “substantially equivalent” requirement for sequestered records;
- Adds requirements for list of records and investigation documents that must be filed with the ORI upon conclusion of an investigation, including when the research has a federal sponsor;
- Adds federal sponsor notification requirements for special circumstances; and
- Increases the investigation timeline from 120 to 180 calendar days.
UPPM 50.20 Access to University Facilities
This proposed revision:
- Clarifies that authorized credentials include other access methods issued by local CougarCard centers;
- Clarifies language around hazardous areas;
- Generalizes policy to include all campus locations;
- Updates contact information for campus security departments; and
- Absorbs information from 50.24 into this policy.
UPPM 50.24 After-Public-Hours Use of University Buildings
This policy will be retired and its content moved into UPPM 50.20.
UPPM 50.41 WSU Pullman Suspended Operations
This proposed revision:
- Replaces references to the WSU Pullman Chancellor;
- Updates membership of the Critical Incident Management Team;
- Updates the list of parties notified by the CIMT;
- Updates the public notification process;
- Includes Executive Vice Presidents among those with discretionary staffing responsibilities; and
- Clarifies the meeting, decision-making, and communication processes during inclement weather.
UPPM 60.26 Temporary Employment Program
This proposed revision adds the required number of enrolled hours for graduate students, for purposes of employment.
UPPM 60.35 Employee Demographics: Sex, Race, Ethnicity, Disability, and Veteran Status
This proposed revision:
- Removes references to the rescinded EO 11246;
- Clarifies the purpose of collecting demographic information;
- Adds disclaimers regarding the optional nature of the disclosures; and
- Emphasizes the confidentiality of collected information.
UPPM 60.38 Notice of Faculty or Staff Departure–Vacating University Areas
This proposed revision:
- Updates titles and resource links throughout;
- Adds examples and references to materials and relevant policies; and
- Clarifies responsibility for the proper removal and disposal of radioactive, hazardous, and biohazardous materials and potential fees.
UPPM 60.56 Faculty and Administrative Professional Personnel Leave
This proposed revision:
- Adds the purpose of the policy and a list of contents;
- Defines “family member”;
- Includes specific timeframes for LWOP, FML, and Military Leave use;
- Updates requirements for use of leave based on current WAC language;
- Clarifies prorated accrual for all types of leave;
- Expands circumstances for required allowed leave and FML;
- Specifies regulations for extended emergency leave and FML;
- Includes “maintaining benefits eligibility” in all uses of extended leave; and
- Adds “hate crime” to Section 23.0 and expands the applicability and requirements.
UPPM 60.57 Civil Service Employee Leave
This proposed revision:
- Updates requirements for confirming time worked;
- Includes nonpermanent employees;
- Clarifies proportionate accumulation of time off for part-time employees;
- Clarifies recourse for leave accumulation exceeding 280 hours;
- Updates process for continuing benefits in cases of extended LWOP or disability leave;
- Includes leave accumulation calculation for nonscheduled nonpermanent employees;
- Adds leave options for victims or families of victims of hate crimes; and
- Updates language, links, and citations throughout.
UPPM 60.86 Employee Assistance Program
This policy will be retired and its content included on the HRS EAP website.
UPPM 80.56 Minor Construction, Renovation, Remodeling, and Demolition
This proposed revision clarifies the processes for requesting construction, renovation, remodeling, and demolition of campus buildings.
UPPM 87.01 WSU Information Security Roles, Responsibilities, and Definitions
This proposed revision updates the roles, responsibilities, definitions and acronyms, and requirements regarding employee training and policy violations related to the management of WSU information security.
UPPM 90.01 University Records–Retention and Disposition
This proposed revision reflects the upcoming changes made to the WSU Retention Schedule and its consolidation.
UPPM 90.03 Retention of Electronic Communications
This policy will be retired and its content included in UPPM 90.01.
UPPM 90.06 Release of Student Education Records
This proposed revision uses information from WAC 504-21 to:
- Clarify exceptions to types of educational records;
- Expand information on student access;
- Update conditions for the release waiver to include acceptable forms of ID;
- Expands list of exceptions to student consent for release; and
- Highlight the 3-year renewal requirement of FERPA training.
UPPM 95.53 International Travel
This proposed revision:
- Clarifies the process and individual requirements for requesting travel;
- Adds required dean approval for international travel requests;
- Adds that non-approved international travel may not get reimbursed; and
- Updates information on high-risk travel determination.
SPPM 4.26 Disposal of Laboratory Glass Waste
This proposed revision:
- Removes responsibility of custodial and solid waste disposal employees;
- Updates disposal container use;
- Removes unnecessary processes relating to custodial and solid waste disposal employees; and
- Updates contact information and links throughout.
SPPM 8.10 Hot Work Safety
This proposed new policy uses the 2021 International Fire Code to create roles and requirements for hot work, including information on permits, location requirements, preparation of spaces, pre-work checks, fire watch, and inspections.