Policies Currently Under Review
The drafts listed in the accordion below are in Microsoft Word format and are restricted to “read only.” You are encouraged to review the drafts and submit any comments to PRF. Click on an accordion title to view the drafts.
WSU NID required to view each policy.
BOR 5 – Debt Management Policy (Draft #1)
This revision:
- Changes the title of the Vice President for Finance and Administration to Executive Vice President for Finance and Administration. (This position’s title change is effective May 1, 2023.)
- Updates the grammar to replace passive voice with active voice, in accordance with state recommendations and industry standards.
- Additional changes are being discussed.
EP35 Space Allocation Policies (Draft #1)
This revision updates the space allocation policy at WSU Vancouver only. The changes include the addition of implementation guidelines for existing and new WSUV facilities.
EP40 HIPAA Hybrid Entity Designation Policy (Draft #3)
This revision:
- Updates the titles of responsible WSU administrator’s positions.
- Updates the WSU Health Care Components diagram in Appendix A.
BPPM 10.11 Processing University Contracts (Draft #1)
This revision updates:
- The list of offices responsible for various aspects of contract administration;
- The procedures for submitting and processing contract requests;
- The formatting of the policy in accordance with the current BPPM template style, which includes a contents listing and numbered sections.
BPPM 10.20 Improper Governmental Actions (Whistleblower Program) (Draft #3)
This revision:
- Updates the policy and procedures for responding to whistleblower action within the WSU system in accordance with current laws and regulations.
- Changes the title of this policy from Improper Governmental Actions (Whistleblower Act).
BPPM 10.23 Promotions and Sponsorships (Draft #1)
This revision:
- Updates references to “de minimus” use to “nominal,” in accordance with recommendation from the state Executive Ethics Board (EEB).
- Ensures consistency with a proposed corporate sponsorship policy.
BPPM 10.37 Open Public Meeting Requirements (Draft #4)
(Changes from previous draft are highlighted in yellow)
This revision:
- Updates the requirements for applicable University bodies to comply with the Washington State Open Public Meetings Act (OPMA). (RCW 42.30)
- Changes the title of the policy from Open Public Meeting Act Requirements.
BPPM 30.25 Expenditure Transfers Between Funding Sources (Draft #4)
(Changes from previous draft are highlighted in yellow)
This minor amendment updates the policy to reflect processes and language involved in the new Workday financial system.
BPPM 30.30 Nonservice Pay Authorization (Draft #6)
This revision updates the procedures and accompanying form for requesting nonservice pay disbursements. The changes include:
- Clarification of routing and creation instructions for supplier accounts, external committee member accounts, and electronic funds transfers;
- Addition of indication of whether or not the payee is a current WSU student at time of payment;
- Addition of checkboxes to indicate the purpose of the payment;
- Update to the types of allowable funds and the authorized spend category;
- Required certification by the recipient and the applicable Cost Center Manager.
- Adds links to, and references, the ASWSU and Student Media Pay Authorization forms, which are related to this policy.
- Update to the Nonservice Pay Authorization form. (See last page of draft.)
BPPM 30.50 Petty Cash Funds (Draft #7)
(Changes from previous draft are highlighted in yellow)
This revision updates the section to reflect procedures and language involved in the Workday financial system.
This minor amendment updates the section to reflect language involved in the Workday financial system.
BPPM 30.52: WSU Receipts (Draft #1)
This revision updates the following:
- Cash, check, and electronic payment receipts must be entered into the University’s financial system through the use of either the TouchNet platform or the Record Cash Sale business process in Workday.
- The exception discussion regarding gift receipts is updated. All gifts are to be processed in accordance with BPPM 30.70.
- The following forms and associated procedures are removed from this section: WSU Receipt Request, WSU Receipt, WSU Receipt Inventory Control Sheet, WSU Receipt Log Sheet.
BPPM 30.55: Refunds (Draft #4)
This revision updates the section in accordance with Workday practices and language.
BPPM 30.82: Chairs and Professorships (Draft #3) | Clean Copy
(Changes from previous draft are highlighted in yellow)
This revision:
- Updates the definitions, roles and responsibilities, requirements, and procedures for creating, funding, and maintaining chairs and professorships.
- Changes the title of the policy from Endowed Professorships.
BPPM 30.95: Special Course Fees (Draft #6)
This revision adds requirements regarding special course fees for computer laboratories. These requirements are moved from BPPM 30.96: Special Course Fees for Computer Laboratories, which is being removed from the BPPM in conjunction with the revision to this section.
BPPM 30.96: Special Course Fees for Computer Laboratories
This revision: removes this section. Requirements from this section are covered in BPPM 30.95: Special Course Fees.
BPPM 50.31 Maintaining a Professional Workplace (Draft #7)
(Changes from previous draft are highlighted in yellow)
This revision:
- Updates the expectations for professional behavior in the workplace.
- Updates the procedures for reporting and addressing unprofessional behavior and/or abusive conduct in the workplace.
- Updates the accompanying form for reporting incidents of abusive behavior.
- Changes the title of this policy from Workplace Bullying Prevention and Reporting.
- Changes the title of the accompanying form from Workplace Bullying Incident Report.
BPPM 60.13 Consensual Romantic or Sexual Relationships Between Faculty, Staff, and/or Students (Draft #3)
(Changes from previous draft are highlighted in yellow)
This revision:
- Completely rewrites the policy regarding romantic or sexual relationships when employees hold positions of academic or professional authority over romantic or sexual partners.
WSU recognizes the importance of personal, consensual relationships but emphasizes the need to prevent negative consequences that may arise from romantic or sexual relationships within the University community. - Changes the title of the policy from Policy on Faculty-Student and Supervisor-Subordinate Relationships.
- Updates the format of the policy in accordance with current EPM style, including addition of a contents list and section numbers.
BPPM 60.14 Nepotism (Draft #2)
(Changes from previous draft are highlighted in yellow)
This revision:
- Largely rewrites this policy for minimizing potential conflicts of interest involving employment of family or household members.
- Broadens the definition of “family member.”
- Adds definition of “position of academic or professional authority.”
- Updates the format of the policy in accordance with current BPPM style, including addition of a contents list and section numbers.
BPPM 60.50 Corrective and Disciplinary Action (Draft #1)
Per Office of Research Assurances request, this minor revision adds a statement to the policy overview that research-specific corrective actions related to research may be subject to BPPM 45.25: Responding to Alleged Violations of University Research Policies.
BPPM 60.55 Performance Management Evaluations (Draft #1)
This revision updates the employee performance evaluation policy and processes for faculty, AP, and civil service employees in accordance with current practice. This includes the process of AP and civil service evaluations that are now done in Workday.
BPPM 70.08 Procurement Card (Draft #8)
This revision updates the policy, responsibilities, requirements, and procedures regarding procurement card use including updates to:
- The procurement card process;
- The types of purchases that may and may not be made with procurement cards;
- The records that must be maintained and reconciled for each cycle; and
- A variety of other program information.
The revision also updates all of the forms associated with the policy. Note: Ten of the forms are include with this BPPM policy. The two types of application forms are available directly from the issuing bank’s website.
BPPM 70.44: Gift Cards and Cash Equivalents Purchase and Use (Draft #5)
(Changes from previous draft are highlighted in yellow)
This revision:
- Updates definitions for “Cash Equivalents” and “Prize”
- Corrects the spend category worktags for prizes and research subjects
- Puts the fund worktags in numerical order under “Grant/Contract End”
- Clarifies that a transfer of the value of any unused gift cards purchased with grant or contract monies is moved to an “allowable” unrestricted funding source.
- Changes the responsible office of this section from Accounts Payable to Payment Services and updates that office name throughout the section.
BPPM 95.03 University Travel Charge Card (Draft #1)
This revision removes the PDF version Travel Charge Card Application. Users must now complete an online travel charge card application with JP Morgan Chase.
BPPM 95.21: Funds Transfer of Expense Reimbursements (Draft #4)
This revision replaces the Funds Transfer Authorization form with two new forms for requesting electronic funds transfers (EFTs):
- Electronic Funds Transfer Authorization (United States Based EFT Only)
- Electronic Funds Transfer Authorization (International Based EFT Only)
Draft copies of the forms are included at the end of the policy for review reference only. The forms will be published separated in PDF format.
SPPM 2.42: First-Aid Kits (Draft #1)
This revision updates the procedures regarding purchasing first-aid kits and supplies. Such items are no longer available from University Stores. Departments are directed to obtain the items from external suppliers and to see BPPM 70.08: Procurement Card for completing the purchases.
SPPM 5.15 Eyewashes and Safety Showers (Draft #5)
This revision updates the policy and procedures for eyewashes and safety showers in accordance with current practices.
SPPM 5.66 Recycling or Disposal of Chemical Wastes (Draft #4)
(Changes from previous draft are highlighted in yellow)
This revision updates the applicability, responsibilities, and requirements for the recycling or disposal of chemical wastes at all WSU campuses and locations.
SPPM 5.68 Accumulation of Dangerous Chemical Waste (Draft #4)
(Changes from previous draft are highlighted in yellow)
This revision updates the requirements and control procedures for the accumulation of dangerous chemical waste at all campuses in the WSU system.
SPPM 6.30 Pest Control (Draft #3)
(Changes from previous draft are highlighted in yellow)
This minor revision updates the bat control roles and responsibilities in Whitman County to update the information regarding Facilities Services and remove Pullman Animal Control. The changes are in accordance with current practices.
SPPM 8.27 Evacuation of Persons with Disabilities (Draft #7)
(Changes from previous draft are highlighted in yellow)
This revision updates the policy and requirements for responding to and preparing for emergencies involving the evacuation of persons with disabilities.