Policies Currently Under Review
Policies listed below are currently being revised. You are welcome to request a draft copy to review and share any comments related to the revision with PRF or the policy owner. Contact policies@wsu.edu for more information.
No Board of Regents policies are currently under review.
UPPM 10.19 Alcohol and Drug Policy
This proposed revision:
- Creates a comprehensive policy on alcohol and drugs and consolidates existing legal authority and WSU policy;
- Adds prohibitions and expectations regarding drugs and alcohol for students, employees, volunteers, visitors, and others while on University-controlled property or engaging in University activities;
- Adds sections on controlled substances and legend drugs;
- Adds requirements specific to federally-funded activities;
- Adds sections on reporting policy violations and consequences for violations;
- Establishes requirements, approval procedures, and a request form for events involving alcohol on and off University-controlled property, including an exception process for WSU-affiliate events during business hours; and
- Incorporates and references other University policies such as driving University vehicles and annual reporting.
UPPM 20.36 Facility Naming Policy
This proposed revision:
- Adds EVPFO authority to refer projects to Facility Names Committee;
- Includes “gifts in place”, such as statues and memorial structures;
- Clarifies requirements for service- and impact-based honorifics; and
- Clarifies rights to deny naming requests.
UPPM 30.61 Payment Card Data Security Compliance
This proposed revision:
- Adds responsibilities regarding merchant and terminal accounts;
- Updates website and third-party processing security requirements;
- Simplifies process for PCI DSS assessments; and
- Updates links and titles throughout.
UPPM 45.30 Responding to Allegations of Research Misconduct
This proposed revision:
- Adds information on the “subsequent use exception”;
- Updates the list of relevant definitions;
- Requires written determination from Deciding Official;
- Expands sponsor, federal sponsor, and additional respondent notification requirements;
- Adds individual requirement for reporting potential research misconduct;
- Clarifies joint proceedings;
- Updates confidentiality requirements and “need to know” qualifications;
- Adds “substantially equivalent” requirement for sequestered records;
- Adds requirements for list of records and investigation documents that must be filed with the ORI upon conclusion of an investigation, including when the research has a federal sponsor;
- Adds federal sponsor notification requirements for special circumstances; and
- Increases the investigation timeline from 120 to 180 calendar days.
UPPM 55.56 Cash Awards to WSU Employees
This proposed revision:
- Changes the name of the policy from “Cash Awards to WSU Employees” to “Departmental Recognition Awards”;
- Clarifies that the policy applies solely to departmental and unit recognition awards under RCW 41.60.150 and does not apply to centrally funded awards;
- Clarifies that the $200 limit for these awards applies regardless of the source of WSU funds; and
- Specifies the time required for physical checks to be processed.
UPPM 60.12 AP Salary Determination and Adjustment
This proposed revision:
- Updates the conditions needed for a stipend to be appropriate.
- Adds a section outlining the need and requirements for temporary salary increases.
- Updates bullet point on “extraordinary merit” as a reason for an out-of-cycle salary adjustment.
- Updates the HRS process for reviewing an employee-requested position review.
- Adds a section outlining the requirements and process for a management-requested position review.
UPPM 60.18 Recruitment and Selection of Classified Positions
This proposed revision:
- Removes references to protected and underrepresented classes when discussing equal opportunity employment;
- Includes Recruiter and HRS in steps throughout the recruitment process;
- Updates steps for changing an applicant’s status during the interview process;
- Simplifies exceptional circumstances for exceptions to open recruitment;
- States requirements for direct appointments not handled through Workday; and
- Updates links to resources throughout.
UPPM 60.21 Reasonable Accommodation
This proposed revision:
- Clarifies language around job functions;
- Adds functions of an employee type, such as faculty modality requirements, to evaluation considerations for accommodation requests;
- Provides PFML references within Section 4.6.e Disability Separation;
- Corrects citations, grammar, and links; and
- Updates formatting to match current policy template.
UPPM 60.26 Temporary Employment Program
This proposed revision adds the required number of enrolled hours for graduate students, for purposes of employment.
UPPM 60.38 Notice of Faculty or Staff Departure–Vacating University Areas
This proposed revision:
- Updates titles and resource links throughout;
- Adds examples and references to materials and relevant policies; and
- Clarifies responsibility for the proper removal and disposal of radioactive, hazardous, and biohazardous materials and potential fees.
UPPM 60.56 Faculty and Administrative Professional Personnel Leave
This proposed revision:
- Adds the purpose of the policy and a list of contents;
- Defines “family member”;
- Includes specific timeframes for LWOP, FML, and Military Leave use;
- Updates requirements for use of leave based on current WAC language;
- Clarifies prorated accrual for all types of leave;
- Expands circumstances for required allowed leave and FML;
- Specifies regulations for extended emergency leave and FML;
- Includes “maintaining benefits eligibility” in all uses of extended leave; and
- Adds “hate crime” to Section 23.0 and expands the applicability and requirements.
UPPM 60.57 Civil Service Employee Leave
This proposed revision:
- Updates requirements for confirming time worked;
- Includes nonpermanent employees;
- Clarifies proportionate accumulation of time off for part-time employees;
- Clarifies recourse for leave accumulation exceeding 280 hours;
- Updates process for continuing benefits in cases of extended LWOP or disability leave;
- Includes leave accumulation calculation for nonscheduled nonpermanent employees;
- Adds leave options for victims or families of victims of hate crimes; and
- Updates language, links, and citations throughout.
UPPM 80.56 Minor Construction, Renovation, Remodeling, and Demolition
This proposed revision clarifies the processes for requesting construction, renovation, remodeling, and demolition of campus buildings.
UPPM 87.01 WSU Information Security Roles, Responsibilities, and Definitions
This proposed revision updates the roles, responsibilities, definitions and acronyms, and requirements regarding employee training and policy violations related to the management of WSU information security.
UPPM 87.60 Personnel Security
This new policy outlines the access to systems, roles, and sanctions for WSU personnel.
UPPM 90.06 Release of Student Education Records
This proposed revision uses information from WAC 504-21 to:
- Clarify exceptions to types of educational records;
- Expand information on student access;
- Update conditions for the release waiver to include acceptable forms of ID;
- Expands list of exceptions to student consent for release; and
- Highlight the 3-year renewal requirement of FERPA training.
UPPM 95.01 Travel Management
This proposed revision:
- Clarifies approval and exception processes to reflect Workday protocol;
- Updates definitions and specifications for “out of state travel”; and
- Updates links and resources throughout.
UPPM 95.05 Travel Advance
This proposed revision:
- Adds sections addressing advance repayment default; and
- Updates links and resources throughout.
UPPM 95.18 Extenuating Circumstances During University Travel
This proposed revision:
- Adds the purpose and applicability of the policy;
- Clarifies expectations and procedures for travel alterations;
- Clarifies coverage options for incurred medical costs;
- Allows exceptions to cost of return;
- Broadens coverage of the policy from injury/illness to extenuating circumstances; and
- Changes the title from “Injury or Illness While on Travel Status” to “Extenuating Circumstances During University Travel”.
UPPM 95.53 International Travel
This proposed revision:
- Clarifies the process and individual requirements for requesting travel;
- Adds required dean approval for international travel requests;
- Adds that non-approved international travel may not get reimbursed; and
- Updates information on high-risk travel determination.
SPPM 4.26 Disposal of Laboratory Glass Waste
This proposed revision:
- Removes responsibility of custodial and solid waste disposal employees;
- Updates disposal container use;
- Removes unnecessary processes relating to custodial and solid waste disposal employees; and
- Updates contact information and links throughout.