Policies Currently Under Review
Policies listed below are currently being revised. You are welcome to request a draft copy to review and share any comments related to the revision with PRF. Contact policies@wsu.edu for more information.
No Board of Regents policies are currently under review.
EP35 Space Allocation Policies
This revision updates the space allocation policy at WSU Vancouver only. The changes include the addition of implementation guidelines for existing and new WSUV facilities.
BPPM 10.11 Processing University Contracts
This revision updates:
- The list of offices responsible for various aspects of contract administration;
- The procedures for submitting and processing contract requests;
- The formatting of the policy in accordance with the current BPPM template style, which includes a contents listing and numbered sections.
BPPM 10.23 Promotions and Sponsorships
This revision:
- Updates references to “de minimus” use to “nominal,” in accordance with recommendation from the state Executive Ethics Board (EEB).
- Ensures consistency with a proposed corporate sponsorship policy.
BPPM 10.37 Open Public Meeting Requirements
This revision:
- Updates the requirements for applicable University bodies to comply with the Washington State Open Public Meetings Act (OPMA). (RCW 42.30)
- Changes the title of the policy from Open Public Meeting Act Requirements.
BPPM 30.25 Expenditure Transfers Between Funding Sources
This minor amendment updates the policy to reflect processes and language involved in the new Workday financial system.
BPPM 30.30 Nonservice Pay Authorization
This revision updates the procedures and accompanying form for requesting nonservice pay disbursements. The changes include:
- Clarification of routing and creation instructions for supplier accounts, external committee member accounts, and electronic funds transfers;
- Addition of indication of whether or not the payee is a current WSU student at time of payment;
- Addition of checkboxes to indicate the purpose of the payment;
- Update to the types of allowable funds and the authorized spend category;
- Required certification by the recipient and the applicable Cost Center Manager.
- Adds links to, and references, the ASWSU and Student Media Pay Authorization forms, which are related to this policy.
- Update to the Nonservice Pay Authorization form. (See last page of draft.)
BPPM 30.50 Petty Cash Funds
This revision updates the section to reflect procedures and language involved in the Workday financial system.
BPPM 30.51 Till Cash Funds
This minor amendment updates the section to reflect language involved in the Workday financial system.
BPPM 30.52 WSU Receipts
This revision updates the following:
- Cash, check, and electronic payment receipts must be entered into the University’s financial system through the use of either the TouchNet platform or the Record Cash Sale business process in Workday.
- The exception discussion regarding gift receipts is updated. All gifts are to be processed in accordance with BPPM 30.70.
- The following forms and associated procedures are removed from this section: WSU Receipt Request, WSU Receipt, WSU Receipt Inventory Control Sheet, WSU Receipt Log Sheet.
BPPM 30.55 Refunds
This revision updates the section in accordance with Workday practices and language.
BPPM 30.70 Gift Transmittals
This revision removes references to courier services run by Central Receiving and Delivery, as these services have been discontinued.
BPPM 30.95 Special Course Fees
This revision adds requirements regarding special course fees for computer laboratories. These requirements are moved from BPPM 30.96: Special Course Fees for Computer Laboratories, which is being removed from the BPPM in conjunction with the revision to this section.
BPPM 30.96 Special Course Fees for Computer Laboratories
This revision: removes this section. Requirements from this section are covered in BPPM 30.95: Special Course Fees.
BPPM 60.50 Corrective and Disciplinary Action
Per Office of Research Assurances request, this minor revision adds a statement to the policy overview that research-specific corrective actions related to research may be subject to BPPM 45.25: Responding to Alleged Violations of University Research Policies.
BPPM 60.55 Performance Management Evaluations
This revision updates the employee performance evaluation policy and processes for faculty, AP, and civil service employees in accordance with current practice. This includes the process of AP and civil service evaluations that are now done in Workday.
BPPM 70.08 Procurement Card
This revision updates the policy, responsibilities, requirements, and procedures regarding procurement card use including updates to:
- The procurement card process;
- The types of purchases that may and may not be made with procurement cards;
- The records that must be maintained and reconciled for each cycle; and
- A variety of other program information.
The revision also updates all of the forms associated with the policy. Note: Ten of the forms are include with this BPPM policy. The two types of application forms are available directly from the issuing bank’s website.
BPPM 70.44 Gift Cards and Cash Equivalents Purchase and Use
This revision:
- Updates definitions for “Cash Equivalents” and “Prize”
- Corrects the spend category worktags for prizes and research subjects
- Puts the fund worktags in numerical order under “Grant/Contract End”
- Clarifies that a transfer of the value of any unused gift cards purchased with grant or contract monies is moved to an “allowable” unrestricted funding source.
- Changes the responsible office of this section from Accounts Payable to Payment Services and updates that office name throughout the section.
BPPM 80.21 Interdepartmental Mail
This revision removes references to courier services run by Central Receiving and Delivery, as these services have been discontinued.
BPPM 95.03 University Travel Charge Card
This revision removes the PDF version Travel Charge Card Application. Users must now complete an online travel charge card application with JP Morgan Chase.
BPPM 95.12 Rental Cars
This revision updates the requirements and procedures for checking out and using rental cars to add electric vehicle (EV) charging.
BPPM 95.21 Funds Transfer of Expense Reimbursements
This revision replaces the Funds Transfer Authorization form with two new forms for requesting electronic funds transfers (EFTs):
- Electronic Funds Transfer Authorization (United States Based EFT Only)
- Electronic Funds Transfer Authorization (International Based EFT Only)
Draft copies of the forms are included at the end of the policy for review reference only. The forms will be published separated in PDF format.
BPPM 95.35 Motor Pool
This revision:
- The requirements and procedures for obtaining service and repairs for campus motor pool cars to add electric vehicle (EV) charging, per request by Payment Services.
- References to locations other than WSU Pullman to remove the term “non-Pullman campuses,” in accordance with direction from the Office of Finance and Administration.
SPPM 2.42 First-Aid Kits
This revision updates the procedures regarding purchasing first-aid kits and supplies. Such items are no longer available from University Stores. Departments are directed to obtain the items from external suppliers and to see BPPM 70.08: Procurement Card for completing the purchases.
SPPM 5.66 Recycling or Disposal of Chemical Wastes
This revision updates the applicability, responsibilities, and requirements for the recycling or disposal of chemical wastes at all WSU campuses and locations.
SPPM 5.68 Accumulation of Dangerous Chemical Waste
This revision updates the requirements and control procedures for the accumulation of dangerous chemical waste at all campuses in the WSU system.
SPPM 6.30 Pest Control
This minor revision updates the bat control roles and responsibilities in Whitman County to update the information regarding Facilities Services and remove Pullman Animal Control. The changes are in accordance with current practices.
SPPM 8.27 Evacuation of Persons with Disabilities
This revision updates the policy and requirements for responding to and preparing for emergencies involving the evacuation of persons with disabilities.