University Policies and Procedures Manual (previously Business Policies and Procedures Manual)

Travel Rates

UPPM 95.19

For more information contact:
   Payment Services
   509-335-2060

1.0   Introduction

This section is comprised of rate schedules applicable to travel for University business. Review other sections of the travel chapter (UPPM Chapter 95) for definitions of the rate structure and appropriate applications. Examples or other discussions may include former rates. Use the rates available at WSU Travel and Reimbursable Services under the Per Diem tab when preparing the Spend Authorization in Workday. (See UPPM 95.01 and the Workday Create Spend Authorization reference guide.)

Note: Rate calculations are processed automatically in the Expense Report in Workday. (See UPPM 95.20 and the Workday Create Expense Report reference guide.)

2.0   Vehicle Rates

2.1   Motor Vehicles

Effective January 1 of each year the Washington State Office of Financial Management (OFM) sets reimbursement rates for privately-owned vehicles, including motorcycles and aircraft.

The current mileage reimbursement rates for University business travel are available at WSU Travel and Reimbursable Services. Use the rates posted under the Per Diem tab on that website when submitting travel expenses.

Note: Convert airplane nautical miles (NMs) into statute miles (SMs) when submitting an expense report. Use the formula: 1 NM equals 1.15077945 SM. See also UPPM 95.30.

See UPPM 95.11 for criteria for using a privately-owned motor vehicle.

2.2   Motor Pool Vehicles

Refer to the Motor Pool Rates website for the rate schedule.

3.0   Meals and Lodging Per Diem Rates

Daily (per diem) rates include the total of the lodging rate plus the meals and incidentals (M&IE) rate. The rates are set by various federal departments based on the travel locations.

3.1   Lodging

For lodging rates by location, refer to the applicable per diem websites listed above.

3.1.a.  Standard Continental USA (Not High Cost)

The maximum lodging amount applicable to non-high cost continental U.S. (CONUS) locations (also referred to as the standard per diem rate) for University business travel is available at WSU Travel and Reimbursable Services under the Per Diem tab.

3.2   Meals

For meal rates by location, refer to the applicable per diem websites listed above.

Effective October 1 of each year the OFM sets meal reimbursement rates. The percentage breakdown for individual meals and the maximum reimbursement allowed for specified meals in the continental U.S. (CONUS) is available at WSU Travel and Reimbursable Services under the Per Diem tab.

Refer to the GSA CONUS per diem rates to determine which daily meal rate to apply.

3.3   Additional Information

The following websites contain additional information on per diem rates:

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Revisions:  Dec. 2024 (Rev. 638); Oct. 2024 (Rev. 633); Jan. 2024 (Rev. 621);Oct. 2023 (Rev. 615); Jan. 2023 (Rev. 607); 2022 (Rev. 600, 598, 596, 586); 2021 (Rev. 578, 561, 560); 2020 (Rev. 556, 542, 540); 2019 (Rev. 536, 529, 524); 2018 (Rev. 520, 518, 507); 2017 (Rev. 486, 484); 2016 (Rev. 481, 464); 2015 (Rev. 463, 459, 457, 444); 2014 (Rev. 427, 424); 2013 (Rev. 420, 407); 2011 (Rev. 373); 2010 (Rev. 366, 353); 2009 (Rev. 349); 2008 (Rev. 333, 324, 313); 2007 (Rev. 307, 292); 2006 (Rev. 271); 2005 (Rev. 268, 267, 257, 253); 2004 (Rev. 250, 241); 2003 (Rev. 236); 2002 (Rev. 220); 2001 (Rev. 176); 2000 (Rev. 154); 1999 (Rev. 137, 136); 1998 (Rev. 110); 1997 (Rev. 105, 1020; 1996 (Rev. 100); 1995 (Rev. 97); 1993 (Rev. 93); 1992 (Rev. 90); 1991 (Rev. 86); 1990 (Rev. 81); 1988 (Rev. 73); 1987 (Rev. 68); 1986 (Rev. 65; 64); 1984 (Rev. 55); 1983 (Rev. 53); 1981 (Rev. 43); 1980 (Rev. 40, 39; 38); 1979 (Rev. 340; 1978 (Rev. 29, 23); 1977 (Rev. 22, 21, 19, 16).