Business Policies and Procedures Manual
Chapter 95: Travel
Travel Rates
BPPM 95.19
For more information contact:
Payment Services
509-335-2060
Contents
1.0 Introduction
This section is comprised of rate schedules applicable to travel for University business. Review other sections of the travel chapter (BPPM Chapter 95) for definitions of the rate structure and appropriate applications. Examples or other discussions may include former rates. Use the rates in this section when preparing the Spend Authorization in Workday. (See BPPM 95.01 and the Workday Create Spend Authorization reference guide.)
Note: Rate calculations are processed automatically in the Expense Report in Workday. (See BPPM 95.20 and the Workday Create Expense Report reference guide.)
2.0 Vehicle Rates
2.1 Motor Vehicles
Effective January 1, 2024, WSU reimburses a traveler at the rate of $ 0.67 per official travel mile when a privately-owned motor vehicle is used. This rate may update upon an annual review by Travel Services. Until such time, use the currently published rate for all reimbursements.
Note: This rate does not apply to motorcycles. See Section 2.4 for the motorcycle rate.) See BPPM 95.11 for criteria for using a privately-owned motor vehicle.
2.2 Motor Pool Vehicles
Refer to the Motor Pool Rates website for the rate schedule.
2.3 Private Aircraft
Effective January 1, 2024, the private aircraft reimbursement rate is $1.76 per statute mile. This rate may update upon an annual review by Travel Services. Until such time, use the currently published rate for all reimbursements.
Note: Convert airplane nautical miles (NMs) into statute miles (SMs) when submitting an Expense Report. Use the formula: 1 NM equals 1.15077945 SM. (See also BPPM 95.30).
2.4 Motorcycles
Effective January 1, 2024, WSU reimburses a traveler at the rate of $0.65 per official travel mile when a privately-owned motorcycle is used. This rate may update upon an annual review by Travel Services. Until such time, use the currently published rate for all reimbursements.
3.0 Meals and Lodging Per Diem Rates
Daily (per diem) rates include the total of the lodging rate plus the meals and incidentals (M&IE) rate. The rates are set by various federal departments based on the travel locations.
- The U.S. General Services Administration (GSA) sets the per diem rates for the continental U.S. (CONUS).
- The U.S. Department of Defense sets the outside continental U.S. (OCONUS) per diem rates for Alaska, Hawaii, and the U.S. territories and possessions.
- The U.S. Department of State sets foreign location per diem rates.
3.1 Lodging
For lodging rates by location, refer to the applicable per diem websites listed above.
3.1.a. Standard Continental USA (Not High Cost)
The maximum lodging amount applicable to non-high cost continental U.S. (CONUS) locations (also referred to as the standard per diem rate) is $107 per night plus tax.
3.2 Meals
For meal rates by location, refer to the applicable per diem websites listed above. To determine or verify the reimbursable amount for individual meals, effective October 1, 2022, use the following calculations rounded to the nearest dollar:
- Breakfast – 24 percent of the total daily meals and incidentals (M&IE) rate
- Lunch – 28 percent of the total daily M&IE rate
- Dinner – 48 percent of the total daily M&IE rate
3.2.a. Continental U.S.
The rates listed on the following table are the maximum reimbursement allowed for specified meals in continental U.S. (CONUS) locations. Refer to CONUS per diem to determine which daily meal rate to apply.
| High Cost Areas | All Other Areas | |||
|---|---|---|---|---|
| Breakfast | 17.00 | 18.00 | 19.00 | 14.00 |
| Lunch | 19.00 | 20.00 | 22.00 | 17.00 |
| Dinner | 33.00 | 36.00 | 38.00 | 28.00 |
| Total (daily meal rate) | $69.00 | $74.00 | $79.00 | $59.00 |
3.3 Additional Information
The following websites contain additional information on per diem rates:
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Revisions: Jan. 2024 (Rev. 621);Oct. 2023 (Rev. 615); Jan. 2023 (Rev. 607); 2022 (Rev. 600, 598, 596, 586); 2021 (Rev. 578, 561, 560); 2020 (Rev. 556, 542, 540); 2019 (Rev. 536, 529, 524); 2018 (Rev. 520, 518, 507); 2017 (Rev. 486, 484); 2016 (Rev. 481, 464); 2015 (Rev. 463, 459, 457, 444); 2014 (Rev. 427, 424); 2013 (Rev. 420, 407); 2011 (Rev. 373); 2010 (Rev. 366, 353); 2009 (Rev. 349); 2008 (Rev. 333, 324, 313); 2007 (Rev. 307, 292); 2006 (Rev. 271); 2005 (Rev. 268, 267, 257, 253); 2004 (Rev. 250, 241); 2003 (Rev. 236); 2002 (Rev. 220); 2001 (Rev. 176); 2000 (Rev. 154); 1999 (Rev. 137, 136); 1998 (Rev. 110); 1997 (Rev. 105, 1020; 1996 (Rev. 100); 1995 (Rev. 97); 1993 (Rev. 93); 1992 (Rev. 90); 1991 (Rev. 86); 1990 (Rev. 81); 1988 (Rev. 73); 1987 (Rev. 68); 1986 (Rev. 65; 64); 1984 (Rev. 55); 1983 (Rev. 53); 1981 (Rev. 43); 1980 (Rev. 40, 39; 38); 1979 (Rev. 340; 1978 (Rev. 29, 23); 1977 (Rev. 22, 21, 19, 16).