Office of Procedures, Records, and Forms Business Policies and Procedures Manual

TRAVEL
95.19
Revised 10-18
Travel Services
509-335-2034

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Travel Rates

Introduction

This section is comprised of rate schedules applicable to travel for University business. Review other sections of the travel chapter (BPPM Chapter 95) for definitions of the rate structure and appropriate applications. Examples or other discussions may include former rates. Use the rates in this section when preparing the Travel Expense Voucher (BPPM 95.20).

Vehicle Rates

Motor Vehicles

Effective January 1, 2018, WSU reimburses a traveler at the rate of $ .545 per official travel mile when a privately-owned motor vehicle is used. (This rate does not apply to motorcycles. See below for the motorcycle rate.) See BPPM 95.11 for criteria for using a privately-owned motor vehicle.

Motor Pool Vehicles

Refer to the Motor Pool Rates website for the rate schedule at:

facilitiesservices.wsu.edu/MotorPool_Rates.aspx

Private Aircraft

Effective January 1, 2017, the private aircraft reimbursement rate is $1.15 per nautical air mile (see also BPPM 95.30).

Motorcycles

Effective January 1, 2017, WSU reimburses a traveler at the rate of $0.505 per official travel mile when a privately-owned motorcycle is used.

Meals and Lodging Per Diem Rates

Daily (per diem) rates include the total of the lodging rate plus the meals and incidentals (M&IE) rate. The rates are set by various federal departments based on the travel locations.

Lodging

For lodging rates by location, refer to the applicable per diem websites listed above

Standard Continental USA (Not High Cost)

The maximum lodging amount applicable to non-high cost continental U.S. (CONUS) locations (also referred to as the standard per diem rate) is $93 per night plus tax.

Meals

For meal rates by location, refer to the applicable per diem websites listed above. To determine or verify the reimbursable amount for individual meals, use the following calculations rounded to the nearest dollar:

  • Breakfast – 25 percent of the total daily meals and incidentals (M&IE) rate
  • Lunch – 30 percent of the total daily M&IE rate
  • Dinner – 45 percent of the total daily M&IE rate
Continental U.S.

The rates listed on the following table are the maximum reimbursement allowed for specified meals in continental U.S. (CONUS) locations. Refer to the CONUS per diem website to determine which daily meal rate to apply.

If this message appears, the user should click on “add exception” or “continue to this website (not recommended)” on the certificate error blocking window to go to the website.

Meal Rates

The rates listed on the following table are the maximum reimbursement allowed for specified meals. Refer to the federal Domestic Per Diem website to determine which daily meal rate to apply.

High Cost Areas
All Other Areas
Breakfast14.0015.0016.0018.0019.0014.00
Lunch17.0018.0020.0021.0023.0016.00
Dinner25.0028.0030.0032.0034.0025.00
TOTAL (daily meal rate) $56.00 $61.00 $66.00 $71.00 $76.00 $55.00
Additional Information

The following websites contain additional information on per diem rates: