University Policies and Procedures Manual Revisions

(Contact PRF for revision announcements prior to year 2016.)

Revision DatePolicy TitleRevision #
03/11/26E-Mail Use and Security;
Information Security Planning;
Vulnerability Management;
Security Assessment and Authorization;
Security Awareness and Training;
Information Security Risk Assessment;
Configuration Management and Change Management;
Wireless and IoT Security;
Cloud Services, System Development, and Supply Chain Management;
Logging And Monitoring;
Information Security Incident Management and Breach Notification;
Business Continuity and Disaster Recovery;
Data Retention Backup and Archive		654
02/27/26Nonservice Pay Authorization;
Incentive Payments to Research Participants;
Gift Cards and Cash Equivalents Purchase and Use		653
02/20/26Processing Non-Grant Receivables in myWSU;
Proposal Processing and Development;
Partner and Spouse Accommodation;
Probationary and Trial Service Periods for Civil Service Employees;
Training and Development;
Release of Personnel Records;
Use of Social Security Number on Forms		652
02/02/2026Account, Identity, and Authentication Management;
Access Control and Authorization;
Electronic Device (Endpoint) Security;
Network Security;
Control Exception;
Business Applications Security;
Encryption Security;
System and Information Integrity;
Anti-Malware;
Remote Access;
Data Protection and Classification;
Physical Security;
Software Development;
System Decommission and Data Destruction		651
01/27/2026University Investment Policy;
General University
Contract Policy;
Development and Administration of University Contracts;
Authority to Execute University Contracts;
International MOUs and Agreements
650
12/12/2025Risk Management;
Internal Investigations;
Workplace Violence
Post-Season Athletic Competitions;
Online Privacy;
Legal Advice and Representation;
Telework and Remote Work;
Rental of University Housing to WSU Employees;
Unemployment Compensation Claims		649
09/19/2025Policy on Policies;
Electronic and Information Technology Accessibility;
Fixed Price Agreements;
Unmanned Aircraft Systems Operation;
Overtime-Eligible Employees;
Volunteers;
Parking Permits Available for Departments at WSU Pullman;
E-Mail Use and Security;
Security Awareness and Training		648
08/11/2025Internal Rule-Making Procedures; Title IX Compliance in Athletics; Protection and Safety of Minors; Video Security Systems--WSU Pullman647
07/21/2025Special Course Fees; Special Course Fees for Computer Laboratories; Correcting a Social Security Number; Toll Call Authorization; ITS Online Customer Statements; Telephone Dialing Procedures 646
06/23/2025Layoff--Civil Service Employees;
Procurement Card;
Information Technology Computing Invoice and Usage Reports		645
05/16/2025CougarCard;
Withholding Federal and State Income Taxes		644
04/24/2025Temporary Employment Program643
04/08/2025Maintaining a Professional Workplace;
Campus Security Authority Designation and Communication;
Tuition Waivers–Fall and Spring Semesters;
Summer Educational Benefits		642
03/19/2025Space Allocation Policies641
03/05/2025WSU Pullman Parking Ticket Disposition Policy;
University Contact Information;
Motor Pool		640
02/07/2025Meals and Lodging639
12/03/2024Travel Rates638
11/25/2024Establishing a Quasi Endowment;
Responding to Alleged Violations of University Research;
Corrective and Disciplinary Action;
Civil Service Employee Leave		637
11/12/2024Gift Payroll Deduction form636
11/08/2024Payment Upon Separation of Employment635
10/24/2024Open Public Meeting Act Requirements;
Funds Transfer of Expense Reimbursements;
Nonservice Pay Authorization;
Telework and Remote Work;
Faculty Compensation Outside Assigned Duties;
Rental Cars;
Fuel Credit Cards		634
10/04/2024Travel Rates633
08/23/2024Expenditure Transfers Between Funding Sources;
Bookstore Services;
University Travel Charge Card		632
07/31/2024Organizational Conflict of Interest631
07/08/2024Unmanned Aircraft Systems Operation;
Campus Security Authority Designation and Communication;
Clery Geography Assessment Policy;
Timely Warnings and Emergency Notification Policy;
Performance Management Evaluations;
Interdepartmental Mail		630
06/12/2024Consensual Romantic or Sexual Relationships Between Faculty, Staff, and/or Students;
Nepotism		629
05/31/2024Layoff–Civil Service Employees628
05/22/2024Improper Governmental Actions (Whistleblower Program);
Release of Public Records		627
05/06/2024Chairs and Professorships626
04/29/2024Maintaining a Professional Workplace;
Death of an Employee or Student;
Courier Services		625
04/12/2024Internal Rule-Making Procedures624
03/05/2024Shipping Services623
01/30/2024Property Inventory;
Temporary Employment Program;
Academic Media and Technology Services		622
01/16/2024Travel Rates621
12/06/2023Security Screening and Metal Detection;
Firearms Authorization;
Release of Public Records		620
11/30/23International Travel Policy619
10/31/23Exterior Signage;
Temporary Signage;
Recycling and Waste Minimization;
Meals and Lodging;
Miscellaneous Travel Expenses		618
10/16/23Unrecorded Funds in WSU Bank Accounts617
10/12/2023Acquiring a Photocopier;
Personal Services Contract		616
10/02/2023Trave Rates615
09/18/23Video Security Systems--WSU Pullman;
Volunteers;
Children in the Workplace		614
08/17/2023Use of Resources to Support a Charity, Charitable Organization, or Charitable Purpose;
Recruitment and Selection of Administrative Professional Personnel;
Cyclic-Year Positions for Classified Employees;
Teleworking;
Protected Health Information Risk Assessment		613
06/07/2023Acceptance and Management of Equity in WSU IP-Based Startup Companies;
Research and Teaching Activities Involving Animals		612
05/17/2023Tracking Departmental Expenditures;
Certificate of Insurance		611
03/30/2023General Purchasing Information;
Accessing Workday Modules;
Network Services Account Request;
Data Warehouse Access		610
01/25/2023Vehicle Acquisition and Disposal609
01/17/2023WSU Organization608
01/13/2023Travel Rates607
01/12/2023Property Inventory;
Surplus Property		606
12/22/2022Forms Index605
12/20/2022Summary of Ethics Law and Policies;
Possible Ethics Violations;
Use of Resources to Support a Charity, Charitable Organization, or Charitable Purpose;
Personal Use of University Resources		604
12/01/2022BPPM Introduction603
11/21/2022Property Inventory;
Sale or Move of Surplus Equipment		602
10/28/2022University Records Retention and Disposition601
10/11/2022Travel Rates600
10/05/2022Proposal Processing and Development;
Tuition Waivers;
Role-Based Access to Protected Health Information		599
09/06/2022Travel Rates598
08/09/2022Withholding Federal and State Income Taxes;
Payment Upon Separation of Employment		597
07/11/2022Travel Rates596
06/08/2022University Records Retention tables;
Funds Transfer Authorization form		595
05/05/2022Suspended Operations;
WSU Pullman Suspended Operations;
WSU Health Sciences Spokane Suspended Operations;
WSU Tri-Cities Suspended Operations;
WSU Vancouver Suspended Operations;
WSU Off-Campus Locations Suspended Operations;
WSU Everett Suspended Operations;
Privately-Owned Motor Vehicles		594
04/18/2022Payment Upon Separation of Employment593
03/30/2022Revenue Categories592
03/25/2022Classification and Reclassification;
Administrative Professional Salary Determination and Adjustment;
Applicant Travel		591
03/10/2022Teleworking590
03/03/2022WSU Information Security Roles, Responsibilities, and Definitions;
Information Security Incident Management and Breach Notification;
Protected Health Care Information Breach Response;
Patient Access to Protected Health Information		589
02/25/2022Bookstore Services588
02/01/2022Summary of Ethics Laws and Policies;
Possible Ethics Violations;
Promotions and Sponsorships;
Printing Services		587
01/14/2022Departmental Requisition;
Courier Services;
Minor Construction, Renovation, Remodeling, and Demolition;
Accessing Workday Modules and Administrative Information Systems (View Only);
Network Services Account Request;
Travel Rates		586
01/05/2022Faculty Compensation Outside Assigned Duties585
12/17/2021Academic Media and Technology Services584
12/06/2021Building Security and Hours;
After-Public-Hours Use of University Buildings;
Wireless LAN Management		583
12/03/2021Employee Demographics;
WSU Holidays		582
12/02/2021Form: Gift Transmittal Acknowledgement 581
11/19/2021Nonservice Pay Authorization;
Funds Transfer of Expense Reimbursements		580
10/15/2021Energy Conservation579
10/01/2021Travel Rates578
09/29/2021Cellular Device Allowance Payments;
Gift Cards and Cash Equivalents Purchase and Use;
University Records--Retention and Disposition		577
09/28/2021Layoff--Civil Service Employees576
09/17/2021Research Involving Human Subjects;
Relocation Compensation		575
08/11/2021Procurement Card574
07/30/2021Cash Awards to WSU Employees;
Relocation Compensation;
University Purchases from State Employees;
Safety Records Retention and Disposition table		573
07/19/2021Cellular Device Allowance Payments;
Cellular Device Policy		572
07/02/2021Recruitment and Selection of Faculty Personnel;
Background Checks;
Recruitment and Selection of Administrative Professional Personnel;
Recruitment and Selection of Classified Positions;
Layoff–Civil Service Employees;
Faculty and Administrative Professional Personnel Leave;
Civil Service Employee Leave;
Overtime-Eligible Employees;
WSU Holidays		571
06/30/2021Teleworking570
06/24/2021Allowable Purchases (By Function)569
05/20/2021Acquiring Equipment Under Federal Agreements;
Management of Equipment Acquired Under Federal Agreements;
Transferring Research Equipment to Other Institutions		568
05/05/2021Institutional Base Salary and Salary Cap;
Motor Pool		567
05/03/2021Merchandise and Consumable Inventories;
Establishing and Terminating Sponsored Accounts		566
04/19/2021Incentive payments to Research Participants;
Performance Management Evaluations;
Tuition Waivers--Fall and Spring Semesters		565
04/02/2021Classification and Reclassification;
Administrative Professional Salary Determination and Adjustment		564
02/04/2021State of Washington Invoice Voucher;
Volunteer Monthly Report form		563
01/25/2021Gift Accounting562
01/19/2021Travel Rates561
01/05/2021See Revision Memo560
12/15/2020See Revision Memo559
11/05/2020Keys to University Rooms and Bldgs.;
Safety and Security Video and Audio Surveillance;
Cash Awards for WSU Employees;
Gift Cards and Cash Equivalents Purchase and Use
558
10/21/2020Faculty and AP Personnel Leave;
Civil Service Employee Leave		557
10/01/2020Travel Rates556
09/18/2020Management of Equipment Acquired Under Federal Agreements555
09/10/2020University Records--Retention and Disposition554
08/10/2020Cost Determination Guidelines;
Form: Distribution Log for Payments of Cash, Gift Cards and Other Cash Equivalents, and Tangible Property;
Keys to University Rooms and Buildings		553
07/16/2020Information Security Planning;
Security Assessment and Authorization;
Information Security Risk Assessment;
Configuration Management;
Wireless Local Area Network Management;
System and Information Integrity;
Audit and Accountability		552
07/13/2020Meals and Lodging551
07/09/2020Institutional Base Salary and Salary Cap;
Pesticide Policy Overview;
Use of Registered Pesticides;
Tuition Waivers--Fall and Spring Semesters		550
06/24/2020Information System Account, Identity, and Authentication Management;
Mobile Device Management--WSU-Owned Mobile Devices;
Mobile Device Management--Personally-Owned Devices		549
06/16/2020Layoff-Civil Service Employees548
06/09/2020WSU Information Security Roles, Responsibilities, and Definitions547
03/24/2020Expense Assignment Action546
03/19/2020Use of Washington State University Name and Trademarks545
03/17/2020Staffing During Suspended Operations or Emergency Closures;
Faculty and AP Personnel Leave		544
03/13/2020Civil Service Leave;
Shared Leave		543
02/21/2020Ordering Alcoholic Beverages;
Rental Cars;
Travel Rates		542
01/16/2020Processing University Contracts;
General Purchasing Information;
Using Discretionary 17A Accounts		541
01/07/2020Travel Rates540
12/20/2019Open Public Meeting Act Requirements;
Workplace Violence;
Relocation Compensation;
Classification and Reclassification		539
10/29/2019E-Signature Policy Overview and General Guidance;
Standard E-Signature Use for University Transactions		538
10/23/2019Administrative Professional Salary Determination and Adjustment537
10/01/2019Travel Rates536
08/26/2019Tuition Waiver Request form535
08/01/2019Proposal Processing and Development;
Personal Services Contracts;
University Records--Retention and Disposition;
Archival Services;
Name and Legal Sex Designation Changes and Name Coding Conventions		534
07/15/2019Employee Departure Procedures;
Vehicle Acquisition and Disposal;
Evidence Preservation;
Travel Advance		533
07/02/2019Meals and Lodging532
06/11/2019Data Warehouse Access531
05/01/2019International Memorandums of Understanding and Agreements;
Faculty-Led Study Abroad Programs;
Cost Sharing and Matching;
Pesticide Policy Overview;
Approval to Make Pesticide Recommendations;
Use of Registered Pesticides;
Experimental Use of Pesticides;
Retention of Electronic Communications;
Meals and Lodging		530
04/26/2019Travel Rates529
04/02/2019Legal Services;
Lawsuits Against WSU Personnel		528
02/25/2019Relocation Compensation527
02/07/2019Managing Research Records;
Travel Management;
University Travel Charge Card;
Travel Advance		526
01/15/2019Fiscal Responsibilities for Sponsored Projects;
WSU Holiday Schedule;
Travel Expense Reimbursement		525
01/07/2019Travel Rates524
11/07/2018CougarCard;
Purchasing Advertisements;
Release of Public Records;
University Name and Address File;
Name and Legal Sex Designation Changes and Name Coding Conventions		523
10/12/2018International Travel Registry;
Employee Registration of International Travel		522
10/08/2018Special Course Fees;
Certificate of Insurance;
Suspended Operations;
WSU Everett Inclement Weather Procedures;
Relocation Compensation;
Laboratory Relocation Expenses		521
10/01/2018Travel Rates520
09/13/2018Exterior Signage–WSU Pullman;
Nonservice Pay Authorization;
Endowed Professorships;
Authority of the Attending Veterinarian;
Buying Meals or Light Refreshments for Meetings		519
09/05/2018General Purchasing Information;
Travel Rates		518
07/18/2018Property Inventory;
Access to University Facilities;
Background Checks;
Gift Cards and Cash Equivalents Purchase and Use		517
06/14/2018Expenditure Transfers Between Funding Sources;
Fixed Price Agreements;
Completing the Effort Certification Report;
Temporary Employment Program;
Relations with Vendors and Vendor Representatives;
Using Discretionary 17A Accounts;
Telephone/Network Installation and Repair;
Direct Deposit of Travel and Accounts Payable;
Fly America Act		516
06/07/2018Steam Tunnel Access515
05/31/2018Use of Washington State University Name and Trademarks;
Copyrighting and Marketing Original Material;
Recordkeeping and Publication Guidelines for Inventors;
Invention Ownership and Disclosure;
Income Distribution;
Trade-Ins		514
05/01/2018Introduction to the BPPM;
Using the BPPM;
Tracking Departmental Expenditures;
Lost and Found		513
04/09/2018Toll Call Authorization;
ITS Online Customer Statements		512
04/04/2018Employment Eligibility Verification--USCIS Form I-9;
Telephone Dialing Procedures		511
03/12/2018WSU Organization;
Moving Services at WSU Pullman		510
02/13/2018Printing Services;
Miscellaneous Travel Expenses		509
01/30/2018Paid Sick Leave for Temporary Hourly Employees;
Form: Daily Activity Report for Multiple Accounts		508
01/08/2018Acquisition of Computer Equipment, Services, or Software;
Travel Rates		507
01/05/2018Reporting Daily Activity for Temporary Employees506
12/20/2017Employee Assistance Program505
11/17/2017Organizational Directory;
Position Identifying Description (PIDD);
Project Employment--Civil Service;
Personnel/Position/Payuroll Electronic Routing Management System (PERMS)		504
10/18/2017Processing University Contracts503
10/05/2017Departmental Requisition502
10/02/2017Faculty and Administrative Professional Personnel Leave;
Form: Leave Report for Overtime-Exempt Faculty and AP Employees		501
09/13/2017General Purchasing Information500
09/12/2017Performance Management Evaluations;
Fuel Credit Cards		499
08/28/2017Revision retracted498
08/25/2017Special Course Fees;
Ensuring Electronic and Information Technology Accessibility		497
08/07/2017Department Orders;
Accessing Administrative Information Systems		496
07/14/2017Certificate of Insurance;
Layoff—Civil Service Employees;
Civil Service Employee Leave;
Fiscal Year-End Expenditure Deadlines		495
07/11/2017All-University Records Retention and Disposition494
06/02/2017Meals and Lodging493
05/30/2017Workplace Violence;
Bullying Prevention and Reporting		492
05/08/2017Employee Assistance Program491
04/20/2017Expenditure Transfers Between Funding Sources;
Funding Departmental and Research Project Equipment Maintenance		490
04/18/2017Proposal Processing and Development489
04/13/2017Position Control—Summary488
04/03/2017Recruitment and Selection of Administrative Professional Personnel487
03/21/2017Travel Rates486
01/31/2017Release of Personnel Records485
01/03/2017Accounts Receivable;
Withholding Federal Income Tax (W-4 Form);
Relocation Expense Overview;
Recycling and Waste Minimization;
Travel Rates		484
12/19/2016Miscellaneous Travel Expense;
Motor Pool		483
11/23/2016Cash Advances;
Incentive Payments to Research Participants;
Travel Expense Voucher		482
10/31/2016Time Report for Overtime-Eligible Employees;
Travel Rates		481
10/24/2016Addressing Pullman Mail;
Mailing Services;
Interdepartmental Mail;
Incoming U.S. Mail;
Forwarding Mail;
Outgoing Mail;
Addressing Foreign Mail		480
10/19/2016Relocation Compensation479
09/21/2016Form: Gift Payroll Deduction;
Tuition Waivers--Fall and Spring Semesters;
Release of Public Records		478
08/29/2016Using Discretionary 17A Accounts477
08/18/2016Cash Awards to WSU Employees;
University Name and Address File		476
08/04/2016Meals and Lodging;
Travel Expense Voucher		475
07/28/2016Improper Governmental Actions (Whistleblower Act);
University Records--Retention and Disposition		474
07/07/2016Performance Management Evaluations473
06/01/2016Gift-Funded Capital Projects;
Printing Services		472
04/20/2016Personnel/Position/Payroll Electronic Routing Management System (PERMS)471
04/08/2016WSU Pullman Campus Beautification and Recognition Program470
04/06/2016Summer Educational Benefits469
04/05/2016Cash Registers;
Incentive Payments to Research Participants;
University Travel Charge Card		468
03/03/2016Release of Public Records467
02/02/2016WSU Holidays;
Purchasing, Using, and Recycling Multipurpose Paper		466
01/12/2016Fiscal Responsibilities for Grants and Contracts;
Cost Determination Guidelines;
Facilities and Administrative Costs;
Managing Research Records;
All-University Records Retention Schedule: Research and Sponsored Projects Records		465
01/08/2016CougarCard
Commute Trip Reduction;
Travel Rates		464