University Policies and Procedures Manual (previously Business Policies and Procedures Manual)

Introduction to UPPM    |    Forms Index    

Policy Number / TitleIssue Date
20.20:  Space Allocation Policies03-25
20.35:  Use of University Property03-12
20.36: Facility Naming Policy12-22
20.37: Facility Design Review Policy08-11
20.39:  Postings in University Spaces05-10
20.40:  Renting University Facilities, Equipment, or Services01-21
20.42:  Exterior Signage10-23
20.43:  Temporary Signage10-23
20.44: Permissible Uses of Washington State University Leased Lands10-03
20.45:  Real Property Management01-21
20.50:  Property Inventory01-24
— Form:  Inventory Control Report01-24
20.53:  Merchandise and Consumable Inventories05-21
— Form:  Physical Inventory Notification11-99
— Form:  Physical Inventory Value11-99
20.55:  Fuel Storage Tanks04-11
20.75:  WSU Pullman Departmental Storage02-13
20.76:  Surplus Property01-23
20.77:  Contaminated Surplus Property12-07
— Form:  Item Evaluation12-07
Appendix 1:  Equipment Requiring Item Evaluation12-07
Appendix 2: Biohazard Contamination12-07
Appendix 3: Chemical Contamination12-07
Appendix 4: Radioactive Material Contamination12-07
Appendix 5: Hazardous Components Overview12-07
Appendix 5A: Asbestos-Containing Materials12-07
Appendix 5B: Batteries12-07
Appendix 5C: Compressed Gases12-07
Appendix 5D: Lasers12-07
Appendix 5E: Mercury-Containing Materials12-07
Appendix 5F: PCB-Containing Materials12-07
Appendix 5G: Radiation Machines and Radiation Sources12-07
Appendix 5H: Other Known or Recognized Hazards12-07
20.78:  Federal Excess Property01-21
— Form:  Federal Excess Property Request01-21
20.80:  Sale or Move of Surplus Equipment11-22

Policy Number / TitleIssue Date
30.01: Policy on Budget Responsibility01-21
30.02:  Accounting for WSU Monies01-18
30.04: Salary Accrual and Allocation Adjustment Policy01-21
30.05:  Establishing, Naming, and Terminating WSU Accounts12-20
30.06:  Tracking Departmental Expenditures05-23
30.07:  Workday Reports01-21
30.15:  Service Centers01-21
— Form:  Service Center Application01-21
— Form:  Service Center Calculation Worksheet (Excel)01-21
30.16:  Administrative Service Charge01-21
30.21:  Overdrafts01-21
30.24: Policy on Sales of Goods and Services09-19
30.25:  Expenditure Transfers Between Funding Sources08-24
30.28:  Funds Transfer of Expense Reimbursements10-24
— Form:  Electronic Funds Transfer Authorization (U.S.) (PDF)10-24
— Form:  Electronic Funds Transfer Authorization (International) (PDF)10-24
30.29: Post-Season Athletic Competitions12-25
30.30:  Nonservice Pay Authorization02-26
— Form:  Nonservice Pay Authorization (PDF)10-24
— Form:  ASWSU Global Pay Authorization (PDF)02-26
— Form:  ASWSU Pullman Pay Authorization (PDF)02-26
— Form:  ASWSU Tri-Cities Pay Authorization (PDF)02-26
— Form:  ASWSU Vancouver Pay Authorization (PDF)02-26
— Form:  Student Media Pay Authorization (Excel)02-26
30.45:  State of Washington Invoice Voucher02-21
— Form:  State of Washington Invoice Voucher02-21
30.48:  Unrecorded Funds in WSU Bank Accounts10-23
30.50:  Petty Cash Funds04-05
30.51:  Till Cash Funds04-05
30.52:  WSU Receipts01-21
— Form:  WSU Receipt Authorization05-09
— Form:  WSU Receipt Request01-21
— Form:  WSU Receipt Inventory Control Sheet01-21
30.53:  Cash Handling01-21
Appendix:  Cash Overages and Shortages05-11
30.54:  Revenue Categories03-22
30.55:  Refunds07-11
30.56:  Accounts Receivable01-21
30.57:  Processing Non-Grant Receivables in myWSU02-26
30.58:  Returned Checks–Prevention and Processing01-21
30.59:  Cash Registers01-21
— Form:  Daily Reconciliation Sheet04-16
30.60:  Bankruptcy04-11
30.61:  Payment Card Data Security Compliance02-08
30.62:  Credit or Debit Card Acceptance05-14
30.64:  Identity Theft Prevention Program12-09
30.65:  Commercial Bank Accounts06-09
— Form:  Bank Account Request06-09
30.70:  Gift Transmittal01-21
— Form: Gift Transmittal and Acknowledgment12-21
— Form:  Noncash Gift Transmittal and Acknowledgment01-21
— Form:  Golf Tournament Gift Transmittal01-21
— Form:  Auction Bid Gift Transmittal01-21
— Form:  Auction Item Gift Transmittal01-21
— Form:  Noncash Multiple Gift Transmittal01-21
— Form:  Gift Payroll Deduction11-24
— Form:  Gift Electronic Funds Transfer Authorization01-21
— Form:  Gift Records Cover Sheet01-21
— Form:  Gift Accounting Log Sheet07-13
— Form:  Drop-Off Receipts05-10
30.72:  Gifts In Place12-13
— Form:  Gift In Place Review Sheet12-13
30.73:  WSU Pullman Campus Beautification and Recognition Program04-16
30.74:  Gift-Funded Capital Projects06-16
30.75:  Gift Accounts01-21
30.77: University Investment Policy01-26
30.78:  Establishing a Quasi Endowment11-24
30.82:  Chairs and Professorships05-24
30.90:  Departmental Scholarships and Resources Authorization01-21
30.94: Summer Session Tuition and Services and Activities Fees Policy05-19
30.95:  Special Course Fees07-25
— Form:  Special Course Fee Request01-21
30.98:  Direct Deposit of Excess Financial Aid Funds05-09

Policy Number / TitleIssue Date
50.07:  Equipment Damage or Loss01-21
50.08:  Bonding WSU Employees for Honesty03-18
50.11:  Certificate of Insurance05-23
50.17:  Steam Tunnel Access06-18
— Form:  Tunnel Entry Hazard Acknowledgment10-12
50.20: Access to University Facilities07-18
50.21:  Solicitation06-04
50.23:  Building Security and Hours12-21
50.24:  After-Public-Hours Use of University Buildings12-21
50.25:  Keys to University Rooms and Buildings11-20
— Form:  Key Assignment Record08-08
— Form:  Key Roster05-95
50.30:  Workplace Violence12-25
— Guidelines:  Emergency Action Plan–Hostile Intruder Response02-08
— Form:  Workplace Violence Incident Report02-08
50.32: Protection and Safety of Minors08-25
50.33: Registered Sex Offender and Kidnapping Offender Policy12-24
50.34:  Security Screening and Metal Detection12-23
50.35:  Video Security Systems–WSU Pullman08-25
— Form:  Security Camera System Installation Request09-23
— Form:  Video Security Camera System Access Request09-23
50.37:  Unmanned Aircraft Systems Operation09-25
— Form:  Unmanned Aircraft Systems (UAS) Request and Assumption of Risk, Release, and Indemnification09-25
50.38: Emergency Management and Safety Plans07-15
50.39:  Emergency Planning and Preparedness07-15
50.40:  Suspended Operations05-22
50.41:  WSU Pullman Suspended Operations05-22
50.42:  WSU Health Sciences Spokane Suspended Operations05-22
50.43:  WSU Tri-Cities Suspended Operations05-22
50.44:  WSU Vancouver Suspended Operations05-22
50.45:  WSU Off-Campus Locations Suspended Operations05-22
50.46:  WSU Everett Suspended Operations05-22
50.48:  Lost and Found05-18
50.60:  Firearms Authorization12-23
50.70:  Campus Security Authority Designation and Communication04-25
50.71:  Clery Geography Assessment Policy07-24
50.72:  Timely Warnings and Emergency Notification Policy07-24
50.74: Policy on Threat Assessment03-22
50.75: Coordination of Police and Public Safety Services12-23

Policy Number / TitleIssue Date
60.01:  Determining Pay Status–Employee or Contractor12-20
60.02:  Classification and Reclassification03-22
— Form:  Position Description07-06
— Form:  Position Questionnaire07-06
— Form:  Organizational Chart07-06
60.04:  Employment Eligibility Verification–USCIS Form I-912-20
60.05:  Employing Non-U.S. Citizens12-20
60.08:  Preemployment Inquiry Guidelines12-20
60.10:  Delegation of Appointing Authority12-20
— Form:  Request for Appointing Authority Delegation03-25
60.11:  Recruitment and Selection of Faculty Personnel07-21
60.12:  Administrative Professional Salary Determination and Adjustment03-22
60.13:  Consensual Romantic or Sexual Relationships Between Faculty, Staff, and/or Students06-24
60.14:  Nepotism06-24
60.15:   Partner and Spouse Accommodation02-26
60.16:  Background Checks07-21
60.17:  Recruitment and Selection of Administrative Professional Personnel08-23
60.18:  Recruitment and Selection of Classified Positions07-21
60.19:  Benefit Transfer for Previous State of Washington Employment12-20
— Form:  Employment Record Request08-05
60.21:  Reasonable Accommodation04-09
— Form:  Accommodation Request for Disability or Serious Medical Condition04-09
— Form:  Medical Release Statement for Reasonable Accommodation Requests04-09
— Form:  Health Care Provider Statement for Reasonable Accommodation Requests04-09
60.23:  Project Employment–Civil Service12-20
60.26:  Temporary Employment Program04-25
60.27:  Temporary Employment Processing12-20
— Form:  Temporary Employee Orientation Checklist12-20
60.28:  Hazardous Conditions Pay12-20
60.29:  Establishing Salary Step, Periodic Increment Date, and Probation or Trial Service for Civil Service Employees12-20
60.30:  Cyclic-Year Positions for Classified Employees08-23
— Form:  Cyclic-Year Memorandum08-23
60.31:  Probationary and Trial Service Periods for Civil Service Employees02-26
60.33:  Employee Requests for Temporary Schedule Changes12-20
60.34:  Telework and Remote Work12-25
60.35:  Employee Demographics — Sex, Race, Ethnicity, Disability, and Veteran Status12-21
60.37:  Layoff–Civil Service Employees05-24
60.38:  Notice of Faculty or Staff Departure–Vacating University Areas01-21
— Form:  Departure Notice01-21
— Form:  Area Evaluation/Release04-06
60.40:  Staffing During Suspended Operations or Emergency Closures03-20
60.41:  Payment for Unused Sick Leave12-20
60.43:  Paid Sick Leave for Temporary Hourly Employees12-20
60.44:  Faculty Compensation Outside Assigned Duties10-24
— Form:  Annual Report of Outside Compensation for Faculty10-24
60.50:  Corrective and Disciplinary Action11-24
60.52:  Maintaining a Professional Workplace04-25
— Form:  Abusive Behavior Incident Report04-24
60.55:  Performance Management Evaluations07-24
— Form:  Employee Performance Evaluation07-06
— Form:  Annual Review: Administrative Professional Employees07-16
60.56:  Faculty and Administrative Professional Personnel Leave07-21
60.57:  Civil Service Employee Leave11-24
60.58:  Shared Leave12-20
— Form:  Request to Donate Shared Leave07-09
60.59:  Overtime-Eligible Employees09-25
60.70:  Tuition Waivers–Fall and Spring Semesters04-25
— Form:  Tuition Waiver Request10-22
60.71:  Training and Development02-26
60.73:  Summer Educational Benefits04-25
— Form:  Summer Educational Benefit Request04-16
60.74:  Employee Departure Procedures12-20
— Form:  Departure Checklist12-20
60.76:  WSU Holidays12-21
60.81:  Volunteers09-25
— Form:  Minor Volunteer Consent and Release10-04
— Form:  Volunteer Monthly Report02-21
60.82:  Children in the Workplace09-23
60.86:  Employee Assistance Program12-17
60.88:  Death of an Employee or Student04-24
60.90:  Political Activity of WSU Employees01-18

Policy Number / Title Issue Date
70.01:  General Purchasing Information 03-23
70.03:  Allowable Purchases (By Function) 06-21
70.04:  Fiscal Year-End Expenditure Deadlines 01-21
70.05:  Interdepartmental Requisition and Invoice (IRI) 01-21
— Form:  Interdepartmental Requisition and Invoice (IRI) 01-21
70.06:  Interdepartmental Blanket Requisitions 01-21
70.08:  Procurement Card 06-25
— Form: Procurement Card Renewal–Cardholder Agreement 06-25
— Form: Procurement Card Change Request 06-25
— Form: Procurement Card Temporary Delegation 06-25
— Form: Procurement Card Check-Out Log Sheet 06-25
— Form: Missing Documentation Affidavit (Procurement Card Transactions) 06-25
— Form: Procurement Card Use Exception Request – Entertainment 06-25
— Form: Procurement Card Use Exception Request – Gift Cards 06-25
— Form: Procurement Card Use Exception Request – Group Travel or Activity Expense 06-25
— Form: Procurement Card Use Exception Request – Restricted 06-25
— Form: Restricted Purchase Template 06-25
70.10:  Departmental Requisitions 01-22
70.11:  Relations with Suppliers and Supplier Representatives 01-21
70.12:  Trade-Ins 01-21
70.13:  Buying Through Purchasing Services 01-21
70.14:  Receipt, Inspection, and Acceptance of Purchased Goods 01-21
70.15:  University Purchases from State Employees 07-21
70.16:  Payments to Outside Suppliers 01-21
70.18:  Using Registered Student Organization (RSO) Accounts 01-21
70.19:  Supplier Contract Purchases 01-21
70.20:  Confirming Purchases and Employee Purchase Reimbursements 01-21
70.21:  Contracts and Leases for Goods and Services 01-21
70.22:  Alcohol for Laboratory Use 08-15
70.23:  Purchasing Used Equipment from Outside Suppliers 01-21
70.24:  Acquisition of Computer Equipment, Services, or Software 01-21
70.26:  Purchasing Published Materials 01-21
70.27:  Acquiring a Photocopier 10-23
70.29:  Ordering Alcoholic Beverages 01-21
70.31:  Buying Meals or Light Refreshments for Meetings 01-21
— Form: Request to Serve Food 01-21
70.32:  Renting Non-Public Facilities for Meetings 01-21
70.33:  Using Discretionary FN057 Accounts 01-21
70.35:  University Stores 01-21
70.37:  Purchasing, Using, and Recycling Multipurpose Paper 01-21
70.39:  Purchasing Advertisements 01-21
70.40:  Vehicle Acquisition and Disposal 01-23
— Form: Cost/Benefit Analysis 07-19
70.42:  Tax Exemption Certification 01-21
70.44:  Gift Cards and Cash Equivalents Purchase and Use 02-26
70.50:  Personal Services Contracts 10-23
70.60:  Laboratory Relocation Expenses 01-21