Office of Procedures, Records, and Forms Business Policies and Procedures Manual

BPPM – TABLE OF CONTENTS
Revised 5-18
Procedures, Records, and Forms
509-335-2005

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NUMBERSECTION TITLE* ISSUE DATE 
00.01Introduction01-18PDF
04.01Forms Index01-18PDF
10.00Organization - Table of Contents03-18PDF
10.01WSU Organization03-18PDF
10.04Internal Control09-97PDF
10.05Organizational Directory11-17PDF

10.05

-- Form: Add or Change WSUORG Information11-17
10.07Employee Directories10-11PDF
10.08CougarCard01-16PDF
10.10Delegation of Contractual Authority03-10PDF
10.11Processing University Contracts10-17PDF

10.11


-- Form: Contract Review Sheet10-17

10.11


-- Form: Agreement Template |  HTML04-07
10.14Services of an Attorney07-99PDF
10.15Lawsuits Against WSU Personnel07-99PDF
10.20Improper Governmental Actions (Whistleblower Act)07-16PDF
10.21Summary of Ethics Laws and Policies04-01PDF
10.22Possible Ethics Violations07-00PDF
10.23Promotions and Sponsorships11-06PDF
10.24Charities02-14PDF
10.25Reporting State Lobbying Activity11-12PDF
10.26Reporting Federal Lobbying Activity12-13PDF
10.35Internal Rule-Making Procedures04-14PDF
10.42International Memorandums of Understanding and Agreements01-14PDF
10.43Faculty-Led Study Abroad Programs11-06PDF
20.00Property Table of Contents07-15PDF
20.35Use of University Property03-12PDF
20.37Personal Use of University Resources09-11PDF
20.39Postings in University Spaces05-10PDF
20.40Renting University Facilities, Equipment, or Services07-99PDF
20.42Exterior Signage--WSU Pullman09-13PDF
20.43Temporary Signage--WSU Pullman09-13PDF
20.45Real Property Management06-10PDF
20.50Property Inventory01-13PDF

20.50


-- Form: Inventory Control Report  |  FileMaker04-03
20.53Merchandise and Consumable Inventories07-15PDF

20.53


-- Form: Physical Inventory Notification11-99

20.53


-- Form: Physical Inventory Value11-99
20.55Fuel Storage Tanks04-11PDF
20.75WSU Pullman Departmental Storage02-13PDF
20.76Surplus Property07-12PDF
20.77Contaminated Surplus Property12-07PDF

20.77


-- Form: Item Evaluation12-07

20.77


-- Appendix 1: Equipment Requiring Item Evaluation12-07PDF

20.77


-- Appendix 2: Biohazard Contamination12-07PDF

20.77


-- Appendix 3: Chemical Contamination12-07PDF

20.77


-- Appendix 4: Radioactive Material Contamination12-07PDF

20.77


-- Appendix 5: Hazardous Components Overview12-07PDF

20.77


-- Appendix 5A: Asbestos-Containing Materials12-07PDF

20.77


-- Appendix 5B: Batteries12-07PDF

20.77


-- Appendix 5C: Compressed Gases12-07PDF

20.77


-- Appendix 5D: Lasers12-07PDF

20.77


-- Appendix 5E: Mercury-Containing Materials12-07PDF

20.77


-- Appendix 5F: PCB-Containing Materials12-07PDF

20.77


-- Appendix 5G: Radiation Machines and Radiation Sources12-07PDF

20.77


-- Appendix 5H: Other Known or Recognized Hazards12-07PDF
20.78Federal Excess Property02-08PDF

20.78


-- Form: Federal Excess Property Request02-08
20.80Sale or Transfer of Surplus Equipment04-08PDF
30.00Finance Table of Contents05-18PDF
30.02Accounting for WSU Monies12-87PDF
30.05Establishing, Naming, and Terminating WSU Accounts12-09PDF
30.06Tracking Departmental Expenditures05-18PDF
30.07Account Balances/Detail09-07PDF
30.12Internal Audits10-04PDF
30.14External Auditors08-02PDF
30.15Service Centers03-08PDF

30.15


-- Form: Service Center Application08-09

30.15


-- Form: Service Center Questionnaire08-07

30.15


-- Form: Service Center Calculation Worksheet - Excel03-08
30.16Administrative Service Charge02-08PDF
30.21Overdrafts07-10PDF
30.25Expenditure Transfers Between Funding Sources04-17PDF

30.25


-- Form: Expenditure Transfer RequestFileMaker12-06
30.30Nonservice Pay Authorization12-07PDF

30.30

-- Form: Nonservice Pay Authorization12-07
30.45State of Washington Invoice Voucher07-07PDF

30.45


-- Form: State of Washington Invoice Voucher| FileMaker06-14
30.50Petty Cash Funds04-05PDF
30.51Till Cash Funds04-05PDF
30.52WSU Receipts08-14PDF

30.52


-- Form: WSU Receipt Authorization05-09

30.52


-- Form: WSU Receipt Request08-14

30.52


-- Form: WSU Receipt Inventory Control Sheet08-14
30.53Cash Handling05-11PDF

30.53


-- Form: Cash Deposit Report (half-page)08-03

30.53


-- Form: Cash Deposit Report (full-page)08-03
30.53Appendix: Cash Overages and Shortages05-11PDF
30.54Revenue Sources and Subsources12-06PDF
30.55Refunds07-11PDF

30.55


-- Form: Credit Card Refund Voucher10-99
30.56Accounts Receivable01-17PDF
30.57Student Financial System (myWSU)05-15PDF
30.58Returned Checks--Prevention and Processing10-04PDF
30.59Cash Registers04-16PDF

30.59


-- Form: Daily Reconciliation Sheet04-16
30.60Bankruptcy04-11PDF
30.61Payment Card Data Security Compliance02-08PDF
30.62Credit or Debit Card Acceptance05-14PDF
30.64Identity Theft Prevention Program12-09PDF

30.64


    Appendix: Red Flag Indicators12-09PDF
30.65Commercial Bank Accounts06-09PDF

30.65

-- Form: Bank Account Request06-09
30.70Gift Transmittal05-10PDF

30.70


-- Form: Gift Transmittal and Acknowledgment06-13

30.70


-- Form: Noncash Gift Transmittal and Acknowledgment06-13

30.70


-- Form: Golf Tournament Gift Transmittal09-07

30.70


-- Form: Auction Bid Gift Transmittal09-07

30.70


-- Form: Auction Item Gift Transmittal09-07

30.70


-- Form: Noncash Multiple Gift Transmittal09-07

30.70


-- Form: Gift Payroll Deduction09-16

30.70


-- Form: Gift Electronic Funds Transfer Authorization09-07

30.70


-- Form: Courier Service Inserts09-07

30.70


-- Form: Gift Accounting Log Sheet07-13

30.70


-- Form: Drop-Off Receipts05-10
30.72Gifts In Place12-13PDF

30.72

-- Form: Gift In Place Review Sheet12-13
30.73WSU Pullman Campus Beautification and Recognition Program04-16PDF
30.74Gift-Funded Capital Projects06-16PDF
30.75Gift Accounts11-03PDF
30.78Establishing a Quasi Endowment11-08PDF
30.90Departmental Scholarships and Resources Authorization11-14PDF
30.95Special Course Fees08-17PDF

30.95

-- Form: Special Course Fee Request08-17
30.96Special Course Fees for Computer Laboratories10-04PDF
30.98Direct Deposit of Excess Financial Aid Funds05-09PDF
35.00Intellectual Property Table of Contents09-14PDF
35.10Use of Washington State University Name and Trademarks10-13PDF
35.30Duplicating and Using Software09-03PDF
35.35Copyrighting and Marketing Original Material10-13PDF
35.45Recordkeeping and Publication Guidelines for Inventors10-13PDF
35.50Invention Ownership and Disclosure10-13PDF
35.53Invention Income Distribution09-14PDF
40.00Sponsored Agreements Table of Contents04-17PDF
40.01Fiscal Responsibilities for Grants and Contracts01-16PDF
40.02Proposal Processing and Development04-17PDF
40.03Expenditure Deadlines for Sponsored Projects01-92PDF
40.04Establishing and Terminating Sponsored Accounts01-02PDF
40.05University DUNS Number07-06PDF
40.07Research or Conference Account Request09-08PDF

40.07


-- Form: Research or Conference Account Request (RCAR)09-08
40.09Cost Determination Guidelines01-16PDF
40.12Acquiring Equipment Under Federal Agreements03-00PDF
40.13Management of Equipment Acquired Under Federal Agreements02-10PDF
40.16Transferring Research Equipment to Other Institutions05-05PDF
40.21Cash Advances11-16PDF

40.21


-- Form: Cash Advance Request09-06
40.23Sponsored Project Activity Request06-14PDF

40.23


-- Form: Sponsored Project Activity Request |  FileMaker06-14
40.25Facilities and Administrative Costs01-16PDF
40.27Fixed Price Agreements01-08PDF
40.34Effort Certification System Overview12-09PDF
40.35Completing the Effort Certification Report12-09PDF
40.36Cost Sharing Effort12-04PDF
45.00Research Table of Contents11-16PDF
45.20Anti-Kickback09-10PDF
45.35Managing Research Records01-16PDF
45.50Research Involving Human Subjects11-10PDF
45.53Incentive Payments to Research Participants04-16PDF

45.53


-- Form: Distribution Log for Payments of Cash, Gift Cards and Other Cash Equivalents, and Tangible Property11-16

45.53


-- Form: Record of Distribution and Request for Taxpayer Number and Certification04-16
45.65Pesticide Policy Overview04-12PDF
45.67Approval to Make Pesticide Recommendations04-12PDF
45.69Use of Registered Pesticides04-12PDF
45.70Experimental Use of Pesticides04-12PDF
45.75Controlled Substances12-13PDF

45.75


-- Form: Authorized User Questionnaire12-13

45.75


-- Form: Controlled Substance Inventory Record12-13
50.00Safety and Security Table of Contents05-18PDF
50.07Equipment Damage or Loss02-11PDF
50.08Bonding WSU Employees for Honesty11-03PDF
50.11Certificate of Insurance07-17PDF

50.11


--Form: Request for Certificate of Insurance11-06
50.17Steam Tunnel Access10-12PDF

50.17


-- Form: Tunnel Entry Hazard Acknowledgment10-12
50.20Access to University Facilities08-09PDF
50.21Solicitation06-04PDF
50.23Building Hours07-99PDF
50.24After-Hours Use of University Buildings07-99PDF
50.25Keys to University Rooms and Buildings02-11PDF

50.25


-- Form: Key Assignment RecordFileMaker08-08

50.25


-- Form: Key Roster05-95
50.30Workplace Violence05-17PDF

50.30


-- Guidelines: Emergency Action Plan--Hostile Intruder Response02-08

50.30


-- Form: Workplace Violence Incident Report02-08
50.31Bullying Prevention and Reporting05-17PDF

50.31


-- Form: Workplace Bullying Incident Report09-15
50.39Emergency Planning and Preparedness07-15PDF
50.40Suspended Operations05-14PDF
50.41WSU Pullman Inclement Weather Procedures05-14PDF
50.42WSU Spokane Inclement Weather Procedures05-14PDF
50.43WSU Tri-Cities Inclement Weather Procedures05-14PDF
50.44WSU Vancouver Inclement Weather Procedures05-14PDF
50.45WSU Extension (RECs, REUs, and County Offices) Inclement Weather Procedures05-14PDF
50.48Lost and Found05-18PDF
55.00Payroll Table of Contents01-17PDF
55.03Internal Control--Payroll02-11PDF
55.04Payroll Documents Schedule02-11PDF
55.05Correcting a Social Security Number02-11PDF
55.10Withholding Federal Income Tax (W-4 Form)01-17PDF
55.22Departmental Payroll Processing02-12PDF
55.26Positive Pay Report02-11PDF

55.26


-- Form: Request for Positive Pay Report02-11
55.49Payment Upon Separation of Employment11-11PDF
55.50Direct Pay Deposit06-03PDF
55.56Cash Awards to WSU Employees08-16PDF
55.62Relocation Compensation10-16PDF

55.62


-- Form: Relocation Compensation Request09-06
55.70Cellular Telephone Allowance Payments12-11PDF
58.00Position Control Table of Contents11-17PDF
58.01Position Control--Summary04-17PDF
58.02Position Action / Position Review Request10-13PDF

58.02


-- Form: Position Action / PRR | FileMaker10-13
58.03Expense Assignment Action01-09PDF

58.03


-- Form: Expense Assignment Action | FileMaker01-09
58.04Position Identifying Description--PIDD11-17PDF

58.04


-- Form: Position Identifying Description Change Form09-90
60.00Personnel Table of Contents04-18PDF
60.01Determining Pay Status--Employee or Contractor10-09PDF
60.02Classification and Reclassification10-14 PDF

60.02


-- Form: Position Description | FileMaker07-06

60.02


-- Form: Position Questionnaire07-06

60.02


-- Form: Organizational Chart07-06
60.04Employment Eligibility Verification--USCIS Form I-904-18 PDF
60.05Employing Non-U.S. Citizens06-13 PDF
60.08Preemployment Inquiry Guidelines10-09 PDF
60.10Delegation of Appointing Authority11-09 PDF

60.10


-- Form: Request for Appointing Authority Delegation02-13
60.11Recruitment and Selection of Faculty Personnel10-14 PDF
60.12Administrative Professional Salary Determination and Adjustment10-14 PDF
60.14Nepotism06-10 PDF
60.15Partner and Spouse Accommodation01-10 PDF
60.16Background Checks09-15 PDF
60.17Recruitment and Selection of Administrative Professional Personnel04-17 PDF
60.18Recruitment and Selection of Classified Positions10-14 PDF
60.19Benefit Transfer for Previous State of Washington Employment08-09 PDF

60.19


-- Form: Employment Record Request08-08
60.21Reasonable Accommodation04-09 PDF

60.21


-- Form: Accommodation Request for Disability or Serious Medical Condition04-09

60.21


-- Form: Medical Release Statement for Reasonable Accommodation Requests04-09

60.21


-- Form: Health Care Provider Statement for Reasonable Accommodation Requests04-09
60.23Project Employment--Civil Service11-17 PDF
60.25Personnel/Position/Payroll Electronic Routing Management System (PERMS)11-17 PDF

60.25


-- Form: Personnel Action Form | FileMaker08-07
60.26Temporary Employment Program06-15 PDF
60.27Temporary Employment Processing06-15 PDF

60.27


-- Form: Temporary Employee Orientation Checklist06-15
60.28Hazardous Conditions Pay07-05 PDF
60.29Establishing Salary Step, Periodic Increment Date, and Probation or Trial Service for Civil Service Employees10-14 PDF
60.30Cyclic-Year Positions for Classified Employees02-07 PDF

60.30


-- Form: Cyclic-Year Memorandum02-07
60.31Probationary and Trial Service Periods for Civil Service Employees06-09 PDF
60.33Employee Requests for Temporary Schedule Changes07-05 PDF

60.33


-- Form: Request for Temporary Schedule Change07-05
60.34Telework Agreements06-09 PDF

60.34


-- Form: Telework Assignment09-07

60.34


-- Form: Telework Agreement02-08
60.35Ethnic Origin Definitions05-01 PDF
60.37Layoff--Civil Service Employees07-17 PDF
60.38Notice of Faculty or Staff Departure--Vacating University Areas04-06 PDF

60.38


-- Form: Departure Notice04-06

60.38


-- Form: Area Evaluation/Release04-06
60.40Staffing During Suspended Operations or Emergency Closures01-13 PDF
60.41Payment for Unused Sick Leave08-08 PDF
60.42Faculty Timecard07-14 PDF
60.44Compensated Outside Service and Extended Professional Activities by Faculty10-00 PDF

60.44


-- Form: Annual Report of Consultant and Extended Professional Activities10-00
60.50Corrective and Disciplinary Action03-10 PDF
60.55Performance Management Evaluations09-17 PDF

60.55


-- Form: Employee Performance Evaluation | FileMaker07-06

60.55


-- Form: Annual Review: Administrative Professional Employees | FileMaker07-16
60.56Faculty and Administrative Professional Personnel Leave10-17 PDF
60.57Civil Service Employee Leave07-17 PDF
60.58Shared Leave10-12 PDF

60.58


-- Form: Request to Donate Shared Leave07-09
60.59Overtime-Eligible Employees11-10 PDF
60.60Time Report for Overtime-Eligible Employees10-16 PDF

60.60


-- Form: Time Report (Win Excel 97-2003)| FileMaker10-16

60.60


-- Form: Time Report (Win Excel 2007 and later)10-16

60.60


-- Form: Time Report (Mac Excel 98-2004)10-16

60.60


-- Form: Time Report (Mac Excel 2008 and later)10-16
(Note: The issue date is for the Excel version of the form only. The Time Report template was last revised in 08-08.)
60.61Reporting Daily Activity for Temporary Employees01-18 PDF

60.61


-- Form: Daily Activity Report for Multiple Accounts | FileMaker07-07

60.61


-- Form: Daily Activity Report | FileMaker01-18
60.62Leave Report for Overtime-Exempt (Excepted) Classified Employees07-14 PDF

60.62


-- Form: Leave Report (Windows Excel 97-2003) | FileMaker11-10

60.62


-- Form: Leave Report (Windows Excel 2007 and later)06-16

60.62


-- Form: Leave Report (Mac Excel 98-2004)11-10

60.62


-- Form: Leave Report (Mac Excel 2008 and later)06-16
(Note: The issue date is for the Excel version of the form only. The Classified Leave Report template was last revised in 12-07.)
60.63Leave Report for Overtime-Exempt Faculty and Administrative Professional Employees06-10 PDF

60.63


-- Form: Leave Report (Windows Excel 97-2003) | FileMaker11-10

60.63


-- Form: Leave Report (Windows Excel 2007 and later)06-16

60.63


-- Form: Leave Report (Mac Excel 98-2004)11-10

60.63


-- Form: Leave Report (Mac Excel 2008 and later)06-16
(Note: The issue date is for the Excel version of the form only. The Leave Report template was last revised in 12-07.)
60.70Tuition Waivers--Fall and Spring Semesters09-16 PDF

60.70


-- Form: Tuition Waiver Request09-16
60.71Training and Development07-08 PDF
60.72Release Time for Training07-07 PDF
60.73Summer Educational Benefits04-16 PDF

60.73


-- Form: Summer Educational Benefit Request04-16
60.74Employee Departure Procedures09-15PDF

60.74


-- Form: Departure Checklist09-15
60.75Rental of University Apartments to WSU Employees03-15 PDF
60.76WSU Holidays02-16 PDF

60.76


-- Table: July 1, 2014--June 30, 2020 Holiday Schedule12-14PDF
60.79Unemployment Compensation Claims12-06 PDF
60.81Volunteers10-04 PDF

60.81


-- Form: Minor Volunteer Consent and Release10-04

60.81


-- Form: Volunteer Monthly Report | FileMaker10-04
60.82Children in the Workplace03-02 PDF
60.86Employee Assistance Program12-17 PDF
60.90Political Activity of WSU Employees07-90 PDF
70.00Purchasing Table of Contents01-18PDF
70.01General Purchasing Information09-17PDF
70.02Expenditure Authority10-09PDF

70.02


-- Form: Expenditure Authority Delegation| FileMaker06-01
70.03Allowable Purchases (By Program)09-14PDF
70.04Fiscal Year-End Expenditure Deadlines07-17PDF
70.05Interdepartmental Requisition and Invoice (IRI)10-08PDF

70.05


-- Form: Interdepartmental Requisition and Invoice (IRI)| FileMaker04-06
70.06Interdepartmental Blanket Requisitions12-01PDF
70.07Department Orders08-17PDF
70.08Purchasing Card09-14PDF

70.08


-- Form: Purchasing Card Application09-14

70.08


-- Form: Departmental Monthly Log Sheet03-10

70.08


-- Form: Purchasing Card Change Request09-14

70.08


-- Form: Purchasing Card Temporary Delegation03-10

70.08


-- Form: Purchasing Card Check-Out Log Sheet03-10

70.08


-- Form: Missing Documentation Affidavit (Purchasing Card Transactions)03-10
70.09Expenditure Objects and Subobjects06-12PDF
70.10Departmental Requisition10-17PDF

70.10


-- Form: Departmental Requisition| FileMaker06-96
70.11Relations with Vendors and Vendor Representatives12-84PDF
70.12Trade-Ins04-03PDF
70.13Buying Through Purchasing Services11-15PDF
70.14Receipt, Inspection, and Acceptance of Purchased Goods05-10PDF
70.15University Purchases from State Employees07-05PDF
70.16Payments to Outside Vendors04-15PDF
70.18Using Registered Student Organization (RSO) Accounts06-09PDF
70.19Blanket Authorization Purchases02-10PDF
70.20Confirming Purchases and Employee Purchase Reimbursements01-14PDF
70.21Contracts and Leases for Goods and Services12-07PDF
70.22Alcohol for Laboratory Use08-15PDF
70.23Purchasing Used Equipment from Outside Vendors11-11PDF
70.24Acquisition of Computer Equipment, Services, or Software01-18PDF
70.26Purchasing Published Materials06-12PDF
70.27Acquiring a Photocopier03-04PDF

70.27


-- Form: Photocopier Equipment Request03-04

70.27


-- Form: Contractor Fact Sheet03-04
70.29Ordering Alcoholic Beverages11-15PDF
70.31Buying Meals or Light Refreshments for Meetings06-15PDF

70.31


-- Form: Request to Serve Food07-10
70.32Renting Non-Public Facilities for Meetings02-08PDF
70.33Using Discretionary 17A Accounts08-16PDF
70.35University Stores05-13PDF
70.37Purchasing, Using, and Recycling Multipurpose Paper02-16PDF
70.39Purchasing Advertising12-02PDF
70.40Vehicle Acquisition and Disposal09-12PDF

70.40


-- Form: Cost/Benefit Analysis09-11
70.42Tax Exemption Certification10-04PDF

70.42


-- Form: Tax Exemption Certificate10-04
70.44Gift Cards and Cash Equivalents Purchase and Use11-15PDF
70.50Personal Services Contracts06-12PDF
70.60Relocation Expense Overview01-17PDF
70.61Employee Household Moves07-10PDF
70.62Taxable Relocation Expenses10-04PDF

70.62


-- Form: Relocation Expense Request09-07
80.00Services Table of Contents03-18PDF
80.05Printing Services02-18PDF
80.10Bookstore Services05-11PDF
80.13Academic Media Services02-07PDF
80.15Shipping Services04-14PDF
80.16Payment for Shipping Services at WSU Pullman01-15PDF
80.18Courier Services06-15PDF
80.19Addressing Pullman Mail10-16PDF
80.20Mailing Services10-16PDF
80.21Interdepartmental Mail10-16PDF
80.22Incoming U.S. Mail10-16PDF
80.23Forwarding Mail10-16PDF
80.24Outgoing Mail10-16PDF
80.25Addressing Foreign Mail10-16PDF
80.27Incoming Freight08-07PDF
80.28Freight Discount Contracts12-08PDF
80.45Requesting Facilities Operations Services03-10PDF
80.48Moving Services at WSU Pullman03-18PDF
80.56Minor Construction, Renovation, Remodeling, and Demolition09-14PDF
80.58Funding Departmental and Research Project Equipment Maintenance04-17PDF
80.78Building Coordinators at WSU Pullman06-14PDF
80.80Recycling01-17PDF
80.85Energy Conservation04-06PDF
80.86Commute Trip Reduction01-16PDF
80.87Emergency Ride Home02-06PDF
80.90Parking Permits Available to WSU Pullman Departments08-08PDF
80.92Neighborhood Vehicles07-13PDF
85.00Computing and Telecommunications Table of Contents04-18PDF
85.33Accessing Administrative Information Systems08-17PDF

85.33


-- Form: Administrative Information Systems Access Request| FileMaker08-17
85.34Information Technology Computing Invoice and Usage Reports10-07PDF
85.37Network Services Account Request02-14PDF

85.37


-- Form: Network Services Account Request02-14
85.39Telephone/Network Installation and Repair10-04PDF
85.41Toll Call Authorization04-18PDF
85.42ITS Online Customer Statements04-18PDF
85.44Telephone Dialing Procedures04-18PDF
85.45Cellular Telephones06-12PDF

85.45


-- Form: Mobile Communication Services Agreement12-11
85.48Data Warehouse Access12-15PDF

85.48


-- Form: OBIEE Data Warehouse Access Request12-15

85.48


-- Form: Business Objects Data Warehouse Access Request12-15
85.55Ensuring Electronic and Information Technology Accessibility08-17PDF
90.00Records Table of Contents07-17PDF
90.01University Records--Retention and Disposition07-16PDF

90.01


--Form: Retention Schedule Review| FileMaker07-96
Tables: All-University Records Retention Schedules
90.01     Administrative--Executive Level Records (Dean and above)07-17PDF
90.01     Administrative--General Office Operations07-17PDF
90.01     Accounting/Fiscal Records07-17PDF
90.01     Information Services Records07-17PDF
90.01     Legal Files07-17PDF
90.01     Library Services Records07-17PDF
90.01     Mail Services Records07-16PDF
90.01     Payroll and Personnel Records07-17PDF
90.01     Property Management Records07-17PDF
90.01     Public Affairs and Public Disclosure Records07-17PDF
90.01     Purchasing Records07-17PDF
90.01     Records Management Files07-17PDF
90.01     Research and Sponsored Projects Records07-17PDF
90.01     Safety Records07-17PDF
90.01     Security Records07-17PDF
90.01     Student Records07-17PDF
90.01     Travel Records07-17PDF
90.02Archival Services05-15PDF
90.03Retention of Electronic Communications11-15PDF
90.05Release of Public Records09-16PDF

90.05


--Form: Public Records Request03-16
90.06Release of Student Education Records06-10PDF
90.07Release of Personnel Records01-17PDF
90.12Evidence Preservation04-09PDF
90.15Essential Records Protection10-05PDF

90.15


--Form: Essential Records Schedule10-05
90.21Imaging University Records09-12PDF
90.70University Name and Address File08-16PDF
90.75Name Changes and Name Coding Conventions11-14PDF

90.75


--Form: Request for Change of Name11-14
90.78Use of Social Security Number on Forms07-07PDF
95.00Travel Table of Contents02-18PDF
95.01General Travel Policies07-12PDF
95.03University Travel Charge Card04-16PDF

95.03


-- Form: Travel Charge Card Application07-14
95.04Managing Central Travel Accounts06-14PDF

95.04


-- Form: CTA Log Sheet05-00
95.05Travel Authority10-14PDF

95.05


-- Form: Travel Authority| FileMaker10-14
95.06Meals and Lodging06-17PDF
95.07Transportation03-15PDF
95.08Miscellaneous Travel Expenses02-18PDF
95.11Privately-Owned Motor Vehicles10-09PDF
95.12Rental Cars03-13PDF
95.13Student Travel02-11PDF
95.14Applicant Travel04-08PDF
95.15Foreign Travel04-01PDF
95.16Travel Payments from Third Parties10-04PDF
95.17Travel for Personal Convenience06-07PDF
95.18Illness or Injury While on Travel Status06-07PDF
95.19Travel Rates01-18PDF
95.20Travel Expense Voucher11-16PDF

95.20


-- Form: Receipt Affidavit08-16

95.20


-- Form: Travel Expense Voucher| FileMaker01-17

95.20


(Note: The issue date is for the PDF version of the form only. The TEV template was last revised in 12-14.)
95.21Direct Deposit of Travel and Accounts Payable Reimbursements11-14PDF

95.21


-- Form: Travel / Accounts Payable Reimbursement Direct Deposit Authorization07-10
95.25Speaker Travel and Speaker Fees06-12PDF
95.30Privately-Owned, Rented, or Chartered Aircraft07-15PDF
95.35Motor Pool12-16PDF

95.35


-- Form: Student Driver Authorization05-01

95.35


-- Form: Vehicle Request / Justification02-05

95.35


-- Form: Vehicle Release Authorization09-06
95.37Fuel Credit Cards09-17PDF

95.37


-- Form: Fuel Card Application09-17

95.37


-- Form: Fuel Card Custodian Agreement09-17

95.37


-- Form: Fuel Card Change Request09-17

95.37


-- Appendix 1: Comdata Reconciliation Report Instructions09-17PDF

95.37


-- Appendix 2: Comdata Transaction Detail Report Instructions09-17PDF
95.55International Travel Registry12-14PDF

*The issue date refers to the latest revision date for the section.